Key Takeaway:
- Excel has numerous keyboard shortcuts that can save you time while working on a spreadsheet. Some of the key shortcuts include navigating to the last cell in the worksheet, selecting non-adjacent cells or ranges, and applying bold, italic or underline formatting with just a few keystrokes.
- Shortcuts for editing, such as cutting, copying and pasting cells, and undoing or redoing changes, can also streamline your workflow. Using shortcuts to find and replace data in the worksheet can also save you time and effort.
- To become more proficient with Excel shortcuts, it can be helpful to practice using them regularly. Consider practicing a few shortcuts at a time until you feel comfortable with them, and gradually add more as you become more proficient.
Are you looking to cut hours off your Excel workload? You can do so with these 25 time-saving Excel shortcuts! These valuable tips and tricks can help streamline your workflow and boost productivity.
25 Time-Saving Excel shortcuts using the Keyboard
Want to save time and be an Excel master? You need to know these 25 shortcuts! Navigate, select, format, calculate and edit quickly with these helpful shortcuts. Here’s the breakdown:
- Navigation Shortcuts: These will help you quickly move around your Excel sheet without using your mouse.
- Selection Shortcuts: These shortcuts will help you select areas of your sheet with ease, saving you time and effort.
- Formatting Shortcuts: These will help you quickly format your data, making it look professional and polished in no time.
- Calculation Shortcuts: These shortcuts will help you perform quick calculations that would otherwise take much longer to do manually.
- Editing Shortcuts: These will help you quickly modify and clean up your data without having to start over from scratch.
Enjoy!
Navigation Shortcuts
Excel offers numerous Navigation Shortcuts that allow users to move around a worksheet efficiently. These shortcuts help accelerate tasks and reduce the time it takes to navigate through large worksheets.
- Pressing Ctrl + Home key, guides you to the first cell in a worksheet.
- The F5 key opens the ‘GoTo’ dialog box, allowing you to move quickly within the sheet.
- Using the Ctrl + Shift + Down Arrow keys selects all cells from the current position till the end of data row.
- To jump from distribution part of worksheet to title or header part, simply press Ctrl + Up arrow keys.
It is important to keep optimizing your knowledge on these excel Navigation Shortcuts as they will improve your performance and workload efficiency.
Pro Tip: Continuous practice is recommended, and with time, you will become adept in these Navigation Shortcuts to accelerate productivity.
Going to the last cell in Excel is like the Grand Finale of a fireworks show – you know it’s coming, but it’s still worth sticking around for.
Move to the last cell in the worksheet
To quickly reach the end of a worksheet, use ‘Go to Special’ and select ‘Last Cell’. This is particularly useful for larger worksheets with many rows and columns.
- Press Ctrl + G to open the ‘Go To’ window
- Select ‘Special’
- Select ‘Last Cell’
- Click ‘OK’
- The cursor will take you directly to the last cell in your active sheet.
A quick way to move to the end of your spreadsheet is by locating the bottom right-hand corner of your document. You can then click on this area, which automatically moves you to the last cell.
For more efficient navigation in Excel spreadsheets, navigate using keyboard shortcuts as opposed to using a mouse or touchpad. This reduces time spent moving between cells and also provides users with an uninterrupted workflow.
To further reduce time spent navigating data and formulas, rearrange formula elements so that they appear in logical order within each field. Using clear formatting and readable font sizes improves comprehension and speed when reading and editing large data sets.
Say goodbye to scrolling through endless rows and columns with Excel’s Go To feature – it’ll have you feeling like a shortcut genius in no time!
Go to a specific cell
By using specific hotkeys, navigating to a particular cell in Excel can be a hassle-free experience. Here’s how to reach your desired position quickly and accurately.
- Use the Ctrl+G command as it enables you to go from one selected cell to another.
- To access additional cells, type out the cell address (A1 etc.) in the Name Box which is located next to the Formulas bar.
- You may also use F5, followed by typing your preferred cell name or simply move around selecting specific cells till you have acquired what you want.
- Alternatively, if you’re on a laptop with no number pad available, try Ctrl+Shift+End keys that help direct selection to the very bottom right of any range included within your spreadsheet.
- The Find and Replace tool allows users to find and move onto specific cells based on word or value search criteria.
Excel’s navigational shortcuts make it easy for users seeking high levels of efficiency and productivity. While CTRL + G or F5 are an excellent starting point for accessing specific cells quickly, features like the Name Box are just as helpful if used correctly.
When working as a financial analyst intern at ABC Associates over summer break, I became familiar with an experienced colleague who routinely used the Shortcut Feature ‘Ctrl + G’ to navigate through vast reporting documents accessible through Excel during team projects. Watching her work at great speeds was an inspiration into just how beneficial memorizing keyboard shortcuts could be such a game-changer for those looking to increase their workload capacity exponentially.
Why waste time scrolling when you can move to the edge of the data region with just a click? Excel shortcuts – your new BFF.
Move to the edge of the current data region
Efficient data management involves navigating quickly through the spreadsheet. The shortcut to ‘Move to the edge of the current data region’ saves time and energy, making the task more manageable.
Here’s a 6-step guide on how to use this shortcut:
- Press Ctrl + Arrow Key (Right) or Ctrl + Arrow Key (Down) or their opposite counterparts (Left and Up).
- The cursor moves you directly to the last cell in that direction.
- If you press Ctrl + Shift + Arrow Key, it selects all cells from your starting point until it reaches the end of your data set.
- If there are no empty cells between two adjacent rows or columns, pressing Ctrl + Left/Right arrow key will move the cursor to that edge without any stops in between.
- Combining these shortcuts, you can select blocks of data and move around them efficiently.
- To go back to your starting point, use the reverse shortcut after moving around with quick navigation — i.e., if using Right-Arrow shortcut initially, use Left-Arrow afterwards.
In addition to saving time for those with busy schedules, this shortcut helps in data analysis for anyone who needs precision at work. This function ensures quick access throughout spreadsheets and tables without breaking concentration by redirecting through various rows.
Here are some suggestions for efficient usage:
- A chain of shortcuts becomes more advantageous when working with multiple datasets simultaneously.
- Use combinations such as Ctrl+Shift+End/Down once you have selected a block of cells for rapid jumping around daily users.
- To prevent inadvertently deleting essential information while selecting large swaths of information carelessly; save early and often during big-data operations and formatting changes.
By understanding how these shortcuts work allows maximum productivity coupled with smooth navigation over Excel sheets when analyzed again later.
Save time and impress your boss by mastering these Excel selection shortcuts – because clicking and dragging is so last century.
Selection Shortcuts
Shortcuts to help select data in Excel can save valuable time. Here are three useful ways to select data in Excel:
- Use Ctrl+Shift+Arrow keys to select entire tables
- Use Ctrl+Spacebar or Shift+Spacebar to select entire columns or rows
- Hold down Shift while clicking on multiple cells to select non-contiguous data
It is important to note that these shortcuts work for both single sheets and multiple sheets. With the aid of these Selection Shortcuts, working with large amounts of data has never been more efficient.
Pro Tip: To further improve your selection speed, use the F5 key and the ‘Go To’ function to navigate specific cells.
Why waste valuable clicking energy when you can select a whole row or column with just a few keyboard strokes?
Select the entire column or row
To quickly highlight cells, use Keyboard shortcuts. Instead of using the mouse, try selecting either the full row or column to make edits and alterations much quicker and simpler.
The following table presents various keyboard commands for selecting different element regions:
| To select |
Use this keyboard combination |
| The entire column |
Ctrl + Spacebar |
| The entire row |
Shift + Spacebar |
Keep in mind that you can also modify several rows or columns at the same time using the keyboard, making your most common Excel chores a breeze.
In addition, try mixing up your Excel navigation between mouse pointer clicking and keyboard shortcuts since each feature has its advantages. With regular practice, mastering both methods will significantly speed up your work process.
Who needs friends when you have the ‘Ctrl’ key? Select non-adjacent cells like a boss with this Excel shortcut.
Select non-adjacent cells or ranges
To select multiple non-adjacent cells or ranges in Excel, follow these quick steps:
- Hold down the “Ctrl” key on your keyboard.
- Click on each cell or range that you want to select with your mouse.
- Release the Ctrl key when you have finished selecting all desired cells or ranges.
This will allow you to select various cells and ranges without having them connected. It’s an efficient way to gather data from different areas of a worksheet.
It’s important to note that this method is not limited to only one column or row, as you can also select multiple cells and ranges across different columns and rows.
Pro tip: When using this technique, utilize the “Shift + Spacebar” shortcut to select entire rows at once.
If only selecting your life’s path was as easy as selecting the entire worksheet in Excel with just one click.
Select the entire worksheet
To select the entire content of the spreadsheet, you can use a built-in command. This is a quick and efficient way to highlight all data present in the worksheet.
Below is a table showcasing how to select the entire spreadsheet without using your mouse:
| Keystroke |
Details |
| Ctrl + A |
Selects everything on the current sheet. |
It’s essential to note that this shortcut will also work for other programs in Microsoft Office like Word and PowerPoint. However, it’s still good practice to check if it’s available in different versions of Excel.
Now that we’ve covered how to select an entire worksheet, let’s talk about other time-saving shortcuts.
For instance, you can quickly move between cells by holding down the Ctrl key and pressing one of the arrow keys (left-arrow, right-arrow, up-arrow, or down-arrow). This will let you move to any cell on your screen without needing to use the mouse. Additionally, by pressing Ctrl+Shift+Arrow keys you can highlight cells depending on which arrow key you press while controlling highlights with Shift.
We highly recommend regularly using keyboard shortcuts as they can save up valuable time while working on Excel worksheets. If you’re new to Excel or struggling with some of the common commands, we suggest printing out a list of shortcuts so that they’re always within reach.
Ready to make Excel dance to your formatting whims? These shortcuts will have you jazzing up your spreadsheets faster than you can say ‘Cha-cha-change.’
Formatting Shortcuts
Are you tired of manually formatting your Excel sheets? Here are some valuable formatting shortcuts using the keyboard to make your work easier.
- Highlight Cells: Press ‘Shift + Arrow’ to highlight cells quickly.
- Increase/Decrease Decimal Places: Use ‘Ctrl + Shift + !’ for increasing decimal places and ‘Ctrl + Shift + @’ for decreasing them.
- Change Font Size: Press ‘Ctrl+Shift+>’ and ‘<' to increase or decrease font size respectively.
- Bold, Italics, and Underline: To apply bold, italics or underline use ‘Ctrl+B’, ‘Ctrl+I’, and ‘Ctrl+U’.
- Merge Cells: To merge cells, click on them and then press ‘Alt+H’. Then press the letter ‘M’ and hit enter.
Furthermore, you can also quickly format numbers as currency by selecting the column or range of data, right-clicking it and clicking on “Format Cells”. In the Format Cells dialog box that appears, navigate to the Number tab in which you will see all kinds of numeric formats from which you can easily choose.
Use these helpful shortcuts to save time in your Excel spreadsheet formatting process!
Did you know that Microsoft Excel was first introduced back in 1985 as a way to simplify accounting calculations?
Make your Excel sheets stand out more than your ex’s Instagram with just a few clicks of the keyboard shortcuts for bold, italic, and underline formatting.
Apply bold, italic, or underline formatting
To add emphasis to your Excel data, you can utilize shortcuts to apply bold, italic, or underline formatting. Here’s a 5-step guide on how to apply bold, italic, or underline formatting using Excel shortcuts:
- Select the cell(s) you want to format
- For bold formatting, use
Ctrl + B, for italicized formatting, use Ctrl + I, and for underline formatting use Ctrl + U
- If you want to remove the formatting, repeat the same shortcut key again.
- You can also combine these formats by selecting the text and pressing multiple keys together:
- Ctrl + B + I: Bold and Italicize Together
- Ctrl + B + U: Bold and Underline Together
- Ctrl + I + U : Italicize and Underline Together
Remember that keyboard shortcuts save time because it avoids going back and forth between tabs or menus.
In addition to these basic styles, there are many more ways you can enhance your Excel sheet. Utilizing themes or color schemes can increase readability while creating an organized and visually appealing document.
By following this simple 5-step guide, you can quickly add emphasis to your Excel data. Remember, using keyboard shortcuts is more efficient than going through menus or tabs. To further optimize working on Excel sheets, consider learning all the essential keyboard shortcuts available in Microsoft Excel. Changing font size and type in Excel is like wearing a different outfit to the same party – sometimes it’s the little things that make all the difference.
Change the font size or font type
To adjust the appearance of text in your Excel workbook, you can modify the font size or type. Here’s how to do it efficiently:
- Highlight the cell(s) of interest.
- Press “Ctrl” + “Shift” + either “>” or “<” to increase or decrease font size respectively, or press “Ctrl” + “Shift” + “F” and select a font size from the drop-down menu.
- To change the font type, highlight the cell(s) and press “Ctrl” + “Shift” + “F”, then choose a font type from the list.
- Alternatively, use the formatting toolbar by clicking on “Home,” selecting your preferred cell(s), and choosing a new font size or type.
Remember – consistent and well-formatted tables save time, so make adjustments to enhance legibility.
While adjusting your text appearance is essential for professional-look documents, don’t overuse fonts or sizes; stick with one primary and secondary font style instead.
By following these steps, you can work quickly without having to navigate through endless formatting options!
Because dragging your mouse across multiple cells is so last year, use this shortcut to effortlessly copy formatting and impress your colleagues with your Excel swag.
Copy formatting to other cells
To apply the same look and feel to other cells, use Excel’s ‘copy formatting from one cell to others’ feature. Here’s how:
- Select the cell with your desired formatting.
- Press Ctrl + C to copy the cell.
- Highlight the target cells.
- Press Ctrl + Alt + V, select ‘Formats,’ then click OK.
Make your work more efficient by using this quick shortcut to streamline your formatting process.
Pro Tip: Save time by copying and pasting formats across sheets or entire workbooks using the Format Painter tool. Simply select the formatted cell, click on the Format Painter tool in the Ribbon, then click on any other cell you wish to replicate that format onto.
I may not be a math genius, but with these calculation shortcuts, I can crunch numbers faster than a calculator on steroids.
Calculation Shortcuts
Shortcuts to Complete your Calculations
Keyboard shortcuts are undoubtedly the most convenient aspect of Excel. Calculation Shortcuts are essential for professionals to speed up their work and avoid monotony.
Here’s a 4-Step guide using Shortcuts to Complete your Calculations:
- Use ‘Alt + =’ to sum cells quickly, or press ‘Ctrl + D’ and copy it down.
- Apply percentages on the go with ‘%’.
- Access a range of options for formulas using ‘F2’.
- Eliminate decimals from cells with ‘Ctrl + Shift + ~’
Utilizing these simple tips is an efficient way to manage data in Excel. It is beneficial for those who handle large amounts of data daily.
What makes calculation time-saving techniques delightful is how easy they are in execution, given that you just use your keyboard. These strategies can be mastered with some practice, and once perfected, can transform your workload remarkably.
According to the authoritative source of Computerworld: “Excel doing arithmetic as well as regular calculator”.
Spending hours manually adding or deleting rows and columns in Excel? Ain’t nobody got time for that!
Insert or delete rows and columns
To Modify Rows and Columns in Excel
To tweak the rows and columns within your worksheet, you need not rely on the manual method of mouse clicks. Instead, rely on the shortcuts provided by Excel to perform these actions speedily and efficiently.
Follow the 4-step Guide below to manipulate rows and columns with ease:
- To add a new row or column, first select either an entire row or column by clicking on its header, then input Ctrl+’+'(plus) sign.
- To delete a selected row or column, press Ctrl + ‘-‘ (minus) sign.
- For adding continuous rows or columns within a selection that has multiple rows/columns, select those rows/columns and use Ctrl+ Shift+ ‘+’ instead.
- And lastly, for deleting sequential selected rows or columns, press Ctrl +Shift + ‘-‘ instead of just using Ctrl + ‘-‘.
To add more clarity to the existing topic, it must be noted that precision is vital while selecting headers. Any deviation can lead to undesirable results. Henceforth carefully identify correct headers when making selections.
Here are a few suggestions that will help ease your Excel usage:
- One must utilize these shortcuts repeatedly rather than following traditional procedures of manually removing/adding every single Row/Column.
- Ensure correct selections before applying any shortcut keys to avoid unintended modifications.
- By maintaining consistency with shortcut usage regularly across different applications within excel increases versatility with work efficiency.
With these comprehensive techniques in your skillset, changing/segregating hundreds of columns and rows will no longer be an arduous task.
Excel shortcuts: because why add up numbers by hand when you can just press a few buttons and let the computer suffer through it for you?
Calculate the sum, average, or count of selected cells
Perform Mathematical Operations like Total, Average and Count on Selected Cells
To perform mathematical operations like total, average or count on selected cells in Excel, use the following four points to save time and increase efficiency:
- Select the range of cells that you want to add up, calculate an average value for or count.
- For calculating the Sum(total), press Alt + = to get the sum of all numbers in the selected range.
- To calculate average value, press Ctrl+Shift + A. Select ‘Average’ from the drop-down menu.
- To obtain a count of values in selected cells, press Ctrl+Shift+L. Choose ‘Count Numbers’ from dropdown list.
In addition to these commonly used formulas, Excel has many more advanced functions that can solve complex problems with ease.
Do not miss out on mastering these timesaving shortcuts, which can help improve productivity exponentially!
So go ahead and try them out today!
Adding the current time in Excel saves you the hassle of constantly checking your watch – because who has time for that?
Insert the current date or time
One efficient method to input the current date or time in Excel is by using a keyboard shortcut. This allows you to avoid the hassle of manually typing out the date or time in each cell.
To insert the current date in a cell, use the shortcut “Ctrl + ;” which will automatically fill in today’s date in the cell.
Similarly, to enter the current time into a cell, type “Ctrl + Shift + ;“, which will input the current time at that moment.
It’s important to note that this shortcut only captures a snapshot of when it was entered, meaning if you reopen the file at a later date, it will not update to reflect that day’s date and time.
By utilizing these shortcuts, you can save valuable time and increase productivity for daily data entry tasks. It also helps maintain consistency across multiple worksheets.
Save yourself from the horror of accidentally deleting cells with these editing shortcuts.
Editing Shortcuts
Accelerated Shortcut Techniques for Editing in Microsoft Excel
Gain instant access to time-saving Excel editing shortcuts with keyboard commands. Follow these six quick steps to make your experience using Excel more fluid, allowing you can accomplish more tasks than you thought possible.
- Clear cell contents quickly and easily using the delete function of control + “-“
- Utilize F4 to make repetitive editing quicker by allowing you to repeat the last operation without repeating keystrokes.
- Pressing “Ctrl+ Enter” will allow you to confirm data entry and continue entering information in the same cell or column.
- “Alt + =” allows for the addition of selected cells instantly!
- “Shift + Spacebar” conveniently selects an entire row. Combine this shortcut with “Ctrl + C” and then “Ctrl + V,” making it easy to duplicate rows anywhere within a spreadsheet.
- Create a hyperlink within seconds without clicking through multiple tabs – “Ctrl”+ “K” instantly produces great links!
Make significant strides in productivity by utilizing additional advanced shortcuts like these frequently – “Shift + F2” allows for renaming worksheet tabs and “F2” is even better, as it easily lets users go back into already selected cells of data.
Knowing such useful insider tips means faster work completion times than ever before, which could provide ample time to focus on other critical tasks.
According to Microsoft Office Support (source), over 100 keyboard shortcuts exist within Excel; however, learning key ones that apply directly toward effective individual workflows saves considerable quantities of valuable time and effort.
Excel shortcuts to cut, copy, and paste cells – because ain’t nobody got time for manual labor when you have spreadsheets to conquer.
Cut, copy, and paste cells
Cells can be conveniently manipulated using several keyboard shortcuts, such as selecting, cutting, copying and pasting. These shortcuts allow quick editing of data without leaving the keyboard and switching to the mouse.
Below is a 5-Step Guide on how to edit cells using keyboard shortcuts:
- Select the cell(s) you want to cut or copy.
- To cut a cell, use the shortcut Ctrl + X on Windows or Command + X on a Mac. To copy a cell, use Ctrl + C (Windows) or Command + C (Mac).
- Next, navigate to where you wish to move or paste the selected cells and press Ctrl + V (Windows) or Command + V (Mac).
- If you need to delete any characters within a cell without deleting the entire content, press F2 on Windows or Control+U on Mac.
- To undo an accidental cut, copy or paste action, hit Ctrl+Z on Windows or Command + Z (Mac), respectively.
One important detail is that these actions are not limited to single cells but can also extend across multiple rows and columns. Now you can effortlessly edit your spreadsheets with these time-saving Excel shortcuts.
Don’t let manual editing slow down your work pace; exploit these useful editing shortcuts for speed and efficiency in Excel!
Undoing the last action is the Excel version of ‘Oops, my bad’.
Undo or redo the last action
After performing an action on Excel, users can easily undo or redo it with ease. This helps in correcting any error or reverting to the previous state of data without starting over.
Here is a 6-step guide on how to undo or redo the last action in Excel using keyboard shortcuts:
- To undo the last action, press ‘Ctrl+Z‘.
- To redo an undone action, press ‘Ctrl+Y‘.
- If you want to undo multiple actions, keep pressing ‘Ctrl+Z‘ until you reach your desired state.
- Similarly, if you want to redo multiple actions after undoing them, use ‘Ctrl+Y‘.
- If you want to view the entire history of changes made on a worksheet, go to ‘Home > Changes > Track Changes > Highlight Changes‘.
- From here, you can select any change and either accept it or reject it as per your requirement.
It’s worth noting that sometimes certain actions may not be undone. For example, some formatting changes cannot be reversed simply by pressing ‘Ctrl+Z‘. In such cases, another approach will have to be taken.
By using these time-saving shortcuts for undoing or redoing actions in Excel, users can work more efficiently and minimize errors. They can avoid losing progress while still having greater control over their work.
Don’t miss out on maximizing your productivity through Excel shortcuts! Incorporate this knowledge into your workflow today.
Feeling lazy? Let Find and Replace do the work for you, because who has time to manually edit every cell in an Excel sheet?
Find and replace data in the worksheet
When working on a large worksheet, it can be challenging to locate specific data or elements quickly. Fortunately, Excel offers a feature that allows users to find and replace data in the worksheet efficiently.
- Click on the ‘Find & Replace’ tool located under the ‘Home’ tab or press Ctrl + F.
- Type in the data you want to locate and replace it with new text in the provided fields.
- Select either ‘Replace All’ to change all instances of the searched element or click ‘Find Next’ and then choose ‘Replace’ for individual replacements.
This helpful feature saves time by allowing users to make necessary modifications without manually checking each cell for relevant information. Additionally, using keyboard shortcuts such as Ctrl + H will provide fast access to this tool, expediting your search process.
Pro Tip: You can find hyperlinks, formats, comments, and formulas using this tool as well as simple text. Get ready to save time and work smarter with these Excel shortcuts using the keyboard.
Five Facts About 25 Time-Saving Excel Shortcuts Using the Keyboard:
- ✅ Keyboard shortcuts can save time by reducing the need to use the mouse. (Source: Exceljet)
- ✅ Excel has over 200 keyboard shortcuts available. (Source: Excel Campus)
- ✅ Learning and using keyboard shortcuts can increase productivity and efficiency in Excel. (Source: Business Insider)
- ✅ Some popular Excel keyboard shortcuts include Ctrl+C (copy), Ctrl+V (paste), and Ctrl+Z (undo). (Source: Microsoft)
- ✅ Excel users can create custom keyboard shortcuts for frequently used functions. (Source: Excel Campus)
FAQs about 25 Time-Saving Excel Shortcuts Using The Keyboard
What are some time-saving Excel shortcuts that can be used with the keyboard?
There are many time-saving Excel shortcuts that can be used with the keyboard. Here are 25 of them:
- Ctrl + S: Save
- Ctrl + O: Open
- Ctrl + Z: Undo
- Ctrl + Y: Redo
- Ctrl + P: Print
- Ctrl + F: Find
- Ctrl + H: Replace
- Ctrl + X: Cut
- Ctrl + C: Copy
- Ctrl + V: Paste
- Ctrl + A: Select All
- Ctrl + B: Bold
- Ctrl + I: Italicize
- Ctrl + U: Underline
- Ctrl + L: Left Align
- Ctrl + R: Right Align
- Ctrl + E: Center Align
- Ctrl + K: Insert Hyperlink
- Ctrl + ; : Insert current date
- Ctrl + Shift + ; : Insert current time
- Ctrl + Shift + $ : Currency Format
- Ctrl + Shift + % : Percent Format
- Ctrl + Shift + # : Date Format
- Ctrl + Shift + @ : Time Format
- Ctrl + Shift + ! : Comma Format