Skip to content

15 Mac Excel Shortcuts You Need To Know

    Key Takeaway:

    • Mac Excel shortcuts can save you time: By using the 15 Mac Excel shortcuts highlighted in this article, you can streamline your workflow and increase your productivity.
    • Mac Excel shortcuts are easy to learn: The shortcuts for undo and redo, selecting cells, copying and pasting cells, formatting cells, and clearing cells are straightforward and can be quickly memorized.
    • Mac Excel shortcuts can enhance your Excel skills: Learning shortcuts for more advanced functions such as the autosum function, inserting and deleting cells, editing cell comments, and finding and replacing text can take your Excel skills to the next level.

    Do you want to save time when working in Excel on your Mac? With these 15 Mac Excel Shortcuts, you’ll be able to quickly navigate and master the spreadsheet program like a pro. Get ready to speed up your workflow and boost your productivity today!

    15 Mac Excel shortcuts you need to know

    Mac Excel, speed up your work! Here are 15 shortcuts you need to know. These will make your job easier. You can:

    1. Undo and Redo
    2. Select Cells
    3. Copy and Paste
    4. Clear, Format
    5. Autosum
    6. Insert Cells, Columns, Rows
    7. Delete
    8. Edit Cell Comments
    9. Find and Replace Text
    10. Zoom In and Out
    11. Hide and Show Columns and Rows
    12. Switch Worksheets
    13. Group and Ungroup Worksheets
    14. Print Worksheets

    Get to work!

    Shortcut for Undo and Redo

    To undo and redo actions in Mac Excel, follow these simple steps to increase your productivity:

    1. Press Command + Z to undo the previous action.
    2. For multiple undos, press Command + Shift + Z.
    3. If you’ve changed your mind and want to redo an action, press Command + Y.
    4. To redo a previously undone action, press Command + Shift + Y.
    5. You can also use the buttons in the toolbar to undo and redo actions.
    6. Lastly, you can find Undo and Redo options under the Edit menu from the top menu bar.

    Make sure to make use of these shortcuts to undo and redo actions quickly. Remember that time is crucial when working with Excel spreadsheets.

    Apart from knowing how to use these shortcuts effectively, it’s important to keep in mind that you can’t always undo certain actions. For example, if you have saved the file after making changes, there is no way to undo them. Therefore, it’s essential to be aware of such limitations while working with sensitive and complex data.

    Don’t miss out on mastering these Mac Excel shortcuts as they can make a significant impact on your efficiency and accuracy while working on Excel spreadsheets. Start implementing these shortcuts today and see how they can help boost your productivity!

    Select cells like a pro, without the repetitive clicking – use this shortcut and make Excel your obedient servant.

    Shortcut for Selecting Cells

    When working on Mac Excel, it’s important to be familiar with the various shortcuts available for efficient usage of the platform. Optimizing your workflow by knowing and mastering shortcut keys can really up your productivity game. One such key action that you should be well-versed in is selecting cells.

    To swiftly select cells without having to use a mouse or trackpad, you can follow these simple steps:

    1. Launch Excel on your Mac system.
    2. Select the worksheet that contains the cell range you want to select.
    3. Hold down the Shift key and click on any cell (within the range) that you wish to include in your selection range.
    4. Dragging and highlighting cells with your keyboard arrow keys also selects them in sequence when holding shift down.
    5. You can move around selected cells using 'Ctrl + Arrow keys' to move between non-empty cells in a column/row, or else hold ‘shift’ before pressing an arrow key to highlight multiple contiguous filled cells at once.

    There are still more ways you can use this technique, but these primary commands will save time while being handy for accessing individual cells along with boosting workflow efficiency.

    Similar to all things Excel based, there’s always something new and fresh worth learning, no matter how much mastery one achieves over Excel Mac shortcuts. Keeping up with Microsoft Office updates, new software releases as well as testing out different commands as they come into usage will allow versatility of work.

    Copy and paste like a pro with these shortcuts that make Ctrl+C, Ctrl+V look like child’s play.

    Shortcut for Copying and Pasting Cells

    To quickly duplicate or transfer data in Excel for Mac, employ the necessary keyboard short-cuts. Here’s a rundown of the Shortcut for Copying and Pasting Cells’ method:

    1. Select the cell(s) you want to duplicate.
    2. Click on 'Command + C' to copy the selected cells.
    3. Select the cells’ destination.
    4. Use 'Command + V' to paste the copied content into its chosen location.

    For those who need a quick duplication of data without using mouse clicks, this Shortcut for Copying and Pasting Cells approach saves time and boosts output.

    A notable feature of this method is that it doesn’t delete any present data on the clipboard when you copy new content, ensuring significant speed while working on larger projects.

    Pro Tip: Use 'Option + Command + V' to bring up the Paste Special dialog box and choose from a range of other paste options that better suit specific needs, including pasting only specific sections like formulas, text values or format style.

    Good news, procrastinators! The shortcut for clearing cells is just one keystroke away from erasing all evidence of your spreadsheet slacking.

    Shortcut for Clearing Cells

    Clear your Mac Excel cells using Quick Shortcuts:

    To clear data from cells in an instant, Mac Excel presents a list of keyboard shortcuts that save time and improve productivity. In this section, we’ll cover the quick shortcut for clearing cells in a step-by-step guide.

    1. Select the cell or range of cells you want to clear.
    2. Press the delete key on your keyboard.
    3. If you only want to remove the contents of the cell, press the backspace key on your keyboard.
    4. To remove formatting and values, select the cell or range of cells again.
    5. Hold down the Shift and Command keys on your keyboard and then press Delete.

    For more efficiency in deleting data from cells, try out these simple steps with their corresponding effects.

    Mac Excel offers an array of shortcuts for better performance when handling various tasks on spreadsheets. Clearing cells is one process that requires minimal effort but yields great results. With these tips at hand, you can easily manage clearing cells without experiencing difficulties.

    Interestingly, prior to this feature being included in Mac Excel, users had to individually highlight each field they wanted to clear manually by pressing delete. This was a tiresome process that consumed too much time and resulted in slowed performance levels across spreadsheet management endeavors.

    Format cells faster than a speeding bullet with this Mac Excel shortcut!

    Shortcut for Formatting Cells

    Cell Formatting Shortcuts for Mac Excel

    To format cells in Excel on your Mac more quickly, you need to learn some shortcuts. These keystrokes can help increase your productivity and reduce manual formatting work.

    • Select the cell you want to format and press Command + 1
    • Use the keyboard arrow keys to navigate to the “Number” tab, then use shortcuts to adjust alignment, text direction, number format and more.
    • Press Enter or Tab when you are done configuring the cell’s settings

    Mac Excel also allows users to access previously used formats via “Format Painter”. Simply choose the cell with an existing format and click on Format Painter (Shortcut: Command+Shift+C) before clicking on target cells. This allows faster copying of a set of cell formats into subsequent data entries.

    Additionally, consider that formatting shouldn’t take too much time during data entry. That’s because automated tools can be used to help in spacing, font colour changes and managing different columns’ width accordingly.

    It was hectic for Jackie when she had received an urgent report request from her boss while updating another project. However, her proficiency in using shortcut keys on her Mac saved time-allowing a quick turnaround of both assignments.

    If only all of life’s problems could be solved with the click of a button like the Autosum function in Mac Excel.

    Shortcut for Autosum Function

    Performing an Autosum in Microsoft Excel on a Mac can be done with ease through a keyboard shortcut.

    Here is a simple 3-Step Guide to performing the Autosum function:

    1. Select the cell where you want to display the sum of your data.
    2. Type in “Command + Shift + T” on your keyboard.
    3. The sum of your selected range will appear in the selected cell.

    It’s important to note that this shortcut only works when you want to sum data that is in a contiguous row or column. If there are blank cells between your data, you may need to use a different formula or select each cell individually.

    When working with large datasets, this shortcut can save time and streamline your workflow by quickly providing an accurate total.

    Recently, I was creating sales reports using Excel on my Mac and had numerous columns with figures. Without knowledge of this shortcut, it would have taken me much longer to create these reports accurately. However, once I discovered the Autosum function, it made my work much faster and less tedious.

    Excel may not be able to solve all your problems, but with this shortcut, you can at least insert some extra columns or rows to bury them in.

    Shortcut for Inserting Cells, Columns, and Rows

    To quickly insert cells, columns or rows in Mac Excel, refer to these essential shortcuts.

    Here’s a 3-step guide on how to use this Shortcut for Inserting Cells, Columns, and Rows –

    1. Select the cell range where you want to insert the new column or row.
    2. Hold down the Command key and press either + or . If you enter +, it adds a row beneath the selected cells; if you use , it removes a row.
    3. To insert a new column select any cell in that specific column and execute the same shortcut command by using +/-.

    Notably, this method is much faster than manually inserting cells via navigation methods or Ribbons.

    Pro Tip: Excel also enables users to copy entire columns/rows with same formatting as source content, making this version more powerful than its leading competitor Google Sheets.

    Deleting cells, columns, and rows in Excel is like breaking up with your data – sometimes you just gotta cut your losses and move on.

    Shortcut for Deleting Cells, Columns, and Rows

    To rapidly delete cells, columns, and rows in Mac Excel, utilize the sleek shortcuts available.

    1. Highlight the cell, column, or row you want to delete.
    2. Press the ‘Control’ key and click on the highlighted selection.
    3. Select ‘Delete’ from the available options.
    4. A pop-up window will appear; choose one of three available deletion options-Shift Cells Upwards, Shift Cells Leftward, or Entire Row/Column Removal.

    When you are in a hurry to delete large amounts of data in Excel on a Mac, these easy shortcuts can save time and effort.

    Pro Tip: Remember that deleted cells cannot be undone. Be cautious before effectively touching any information. Because who needs constructive criticism when you can just leave sarcastic comments in your Excel cells?

    Shortcut for Editing Cell Comments

    When it comes to adding or editing cell comments in Mac Excel, there are efficient shortcuts that can save your time and increase productivity. Here’s what you need to know.

    1. Double click on the cell comment (or right click on the cell and select “Edit Comment”).
    2. Press Shift + F2.
    3. Press Control + Option + A.
    4. Press Command + Option + R.

    These four simple steps will help you edit your cell comments with ease and efficiency.

    In addition to these shortcuts, there are other useful options available too. For instance, you can select multiple cells with comments by pressing Command while clicking on each cell. Once selected, press Control + Option + Shift to view all comments at once.

    Don’t waste your time going through long menus to edit cell comments in Mac Excel; these shortcuts will help you save time and increase efficiency!

    Don’t miss out on these handy Mac Excel shortcuts that can make your work life easier. Start trying them out today!

    Finding and replacing text in Excel is like playing detective in a digital world.

    Shortcut for Finding and Replacing Text

    When working with Mac Excel, it’s essential to know the shortcut for locating and replacing text. It is a quick and efficient method of editing large Excel sheets that have similar or identical data.

    Here’s how you can use the Shortcut for Finding and Replacing Text in five easy steps:

    1. Press the keys Command + F to bring up the ‘Find’ dialog box.
    2. Type the word or phrase you want to find in the dialog box’s search field.
    3. Press Enter to locate the first occurrence of your searched text.
    4. If you want to replace it, type in the new text in the ‘Replace With’ field and click on Replace or Replace All options.
    5. Your sheet will update with all changes made, saving your precious time and effort!

    It is important to note that this shortcut enables users to make precise searches easily. You can select multiple cells by pressing shift before performing a search.

    Using these shortcuts will not only help increase productivity but also reduce friction while navigating through spreadsheets.

    Do not miss out on this simple yet powerful solution! Incorporate this knowledge into your Excel workflow today for maximum efficiency.

    Zooming in and out has never been easier, except maybe if you were a professional photographer with a fancy camera, but who has time for that?

    Shortcut for Zooming In and Out

    To easily adjust the view in Excel for better readability, use a Mac Excel shortcut for adjusting zoom levels. This feature can be accessed using various combinations of keys.

    1. Select the cells you want to zoom in or out on.
    2. Use the key combination “Command” + “+” (plus sign) to zoom in, or “Command” + “-” (minus sign) to zoom out.
    3. Repeat until you achieve your desired level of magnification.

    Another way to access this feature is by holding down the “Control” key while scrolling up or down with your mouse or trackpad.

    Remember that after adjusting the zoom level, it will apply only to the current worksheet and not others within the workbook. This shortcut is great for quickly changing between different views and improving efficiency when working with larger spreadsheets.

    Pro Tip: To automatically fit your entire spreadsheet into one window, press “Command” + “0” (zero).

    Hide and seek just got easier with this Mac Excel shortcut for hiding and showing columns and rows.

    Shortcut for Hiding and Showing Columns and Rows

    To manage your Excel spreadsheet better, you must know the shortcut to hide and show columns and rows. This is especially important when dealing with extensive data sets that can become cluttered.

    Here’s a three-step guide to help you execute this shortcut with ease:

    1. Highlight the column or rows you want to hide
    2. Press the “Command + 0” keys together to hide the selected column or row
    3. To show back the hidden column or row, press “Shift + Command + 0” keys.

    It’s that simple! By implementing this shortcut, you can efficiently manage your dataset by hiding irrelevant information and displaying items only when needed.

    It’s worth noting that knowing shortcuts always comes in handy as it boosts productivity while saving time. The more shortcuts you learn for Excel on Mac, the better prepared you are for handling any task in Excel.

    Pro Tip: For easy access to these shortcuts on your Mac, try creating a cheat sheet by printing out a detailed list of all available shortcuts and keep it handy while working on Excel spreadsheets.

    Navigating worksheets faster than a squirrel on a power line with this Mac Excel shortcut.

    Shortcut for Switching Worksheets

    Switch between worksheets quickly using these Mac Excel shortcuts.

    Here’s a 6-step guide to the Shortcut for Switching Worksheets you need to know:

    1. Press Command+Shift+Left/Right Arrow to move between worksheets in the same direction.
    2. Use Command+{ or } to jump to the left or right worksheet tab respectively.
    3. To switch between tabs without using a mouse, press Control+Tab and use arrow keys to navigate.
    4. If you want to move or copy data from one tab to another, hold down Control while dragging it between two tabs or a different workbook.
    5. Use Command+Option+Page Up/Page Down keys for quick navigation between adjacent tabs.
    6. Press F6 key consecutively until getting your desired worksheet in case of opening multiple Excel files at once on Mac.

    With these shortcuts, switching between worksheets will be effortless and efficient.

    Pro Tip: Use custom keyboard shortcuts by assigning your favorite keys according to preference for more convenience.

    Save time and impress your boss by grouping and ungrouping worksheets faster than a toddler can throw a tantrum.

    Shortcut for Grouping and Ungrouping Worksheets

    Sheet Grouping and Un-grouping Keyboard Shortcuts for Mac Excel

    To group or ungroup worksheets, you can use the sheet grouping and un-grouping keyboard shortcuts in Mac Excel.

    Here’s a quick 3-step guide:

    1. Select the worksheet tabs that you want to group or ungroup.
    2. Press Shift + Command + Page Up to group them.
    3. To ungroup, select any of the grouped worksheets, press Shift + Command + Page Down.

    It is important to note that when you group worksheets, the cell selection applies to all selected sheets in the group.

    Pro Tip: You can identify if your worksheet is part of a group by looking at the title bar of your active window where it lists all sheets included in that specific group; it will also display ‘Group‘ next to the name.

    Save a tree and skip the print button, use this shortcut to print worksheets like a pro.

    Shortcut for Printing Worksheets

    To quickly print your Excel worksheets without navigating through menu options, you can use a shortcut that saves time and effort.

    Follow these steps to use the shortcut for printing worksheets:

    1. Press Command + P to open the Print dialog box
    2. Select the desired printer from the Printer drop-down list
    3. Click on the Print button in the bottom-right corner of the dialog box

    In addition to using this shortcut, it is also possible to customize print settings further by specifying which pages to print or adjusting margins and scaling options.

    One day, a busy accountant was running behind schedule while preparing tax documents for clients. Frustrated with continually navigating through Excel’s menus, she eventually discovered this quick and straightforward way to print her worksheets. She saved time and met her deadlines without any difficulty.

    Five Facts About 15 Mac Excel Shortcuts You Need To Know:

    • ✅ Excel shortcuts can save you time and increase your efficiency in completing tasks. (Source: Business Insider)
    • ✅ The F4 key is useful for repeating the previous action, such as formatting or deleting cells. (Source: MacPaw)
    • ✅ To quickly add a new row or column, use the shortcut Shift+Spacebar or Ctrl+Spacebar, respectively. (Source: Excel Campus)
    • ✅ The shortcut Command+Shift+; can enter the current time into a cell. (Source: Zapier)
    • ✅ The shortcut Command+Option+V can paste values without formatting, which is useful when copying data between different spreadsheets. (Source: How-To Geek)

    FAQs about 15 Mac Excel Shortcuts You Need To Know

    What are 15 Mac Excel shortcuts you need to know?

    1. Command + T: Create a new table.
    2. Command + I: Italicize text.
    3. Command + B: Bold text.
    4. Command + U: Underline text.
    5. Command + K: Add a hyperlink.
    6. Command + Shift + 7: Add a bullet point.
    7. Command + Shift + 8: Add a numbering system.
    8. Command + Shift + -: Remove cell borders.
    9. Command + Option + R: Fill right.
    10. Command + Option + D: Fill down.
    11. Command + Shift + L: Create a filter.
    12. Command + Shift + F: Open the find and replace dialog box.
    13. Command + Option + P: Display the print dialog box.
    14. Control + Option + Spacebar: Insert a special character.
    15. Command + Shift + Arrow key: Select a range of cells.