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How To Use The Paste Special Excel Shortcut Like A Pro

    Key Takeaways:

    • The Paste Special shortcut in Excel is a powerful tool that allows you to perform complex operations with ease, saving you time and effort.
    • Some common uses of the shortcut include multiplying and dividing cells, transposing data, pasting values, and pasting formulas.
    • Advanced uses of the shortcut include pasting links, skipping blanks, and pasting formatting, which can help you to manipulate and customize your data in a variety of ways.
    • Knowing the shortcut keys for Paste Special can save you even more time, with different hotkeys available for Windows and Mac users.

    Struggling with long, tedious copy and paste tasks in Excel? You don’t have to anymore. Discover how to use the Paste Special feature to quickly and efficiently automate those tedious tasks.

    Common uses of Paste Special shortcut

    Harness your Excel prowess! To do so, use the Paste Special shortcut. Become familiar with its common uses–Multiply and Divide, Transpose, Paste Values, and Paste Formulas. These subsections will help you make the most out of your experience.

    Multiply and Divide

    When working in Excel, you may need to perform calculations such as multiplication and division. These operations can be performed efficiently by using the paste special shortcut.

    1. Select the cell(s) containing the value you want to multiply or divide
    2. Copy the cell(s) using Ctrl+C
    3. Select the cell(s) where you want to paste the result of the calculation
    4. Press Alt+E+S, then select either ‘Values and Number Formats’ or ‘Values’ depending on your preference. Next, select either ‘Multiply’ or ‘Divide’ from the operation options.

    In addition to multiplying and dividing, you can also use paste special for other mathematical operations as well as formatting and data handling tasks.

    Pro Tip: When pasting values after a multiplication or division calculation, always double-check your results to ensure accuracy.

    Transpose: Turning your rows into columns just got easier than turning your life around after a messy break-up.


    For this Excel Paste Special shortcut, you can use a technique called ‘flipped values‘ to efficiently switch or change the orientation of data. By using the Transpose function, you can swap rows and columns in just a few clicks.

    Example Data Transposed Data
    Row Data1 Data2 Data3
    Column Value1

    By selecting the range of cells with your data and right-clicking to bring up the context menu or going through the Home tab ribbon > Paste dropdown > Paste Special option, then selecting Transpose, you can quickly change your data’s orientation without having to manually copy and paste it in one-by-one.

    A helpful tip when transposing is to ensure that there are no merged cells as Excel cannot transpose merged cells. Additionally, make sure to select enough blank space for transposing to ensure that all the data fits into place correctly.

    It’s worth noting that while using Paste Special > Transpose might not come up every day, it’s still a valuable tool for working efficiently in Excel. According to Forbes, Microsoft Office Suite proficiency is one of the top technical skills required by employers across various industries.

    Say goodbye to formatting frustration and hello to copy-pasting bliss with Paste Values shortcut.

    Paste Values

    When working with Excel, it’s important to know how to use the ‘Paste Values’ function effectively. This feature allows you to copy and paste specific cells’ values rather than formulas, which can be helpful for recalculating or making changes to data without affecting the underlying calculations.

    Here’s a 4-Step Guide on how to use this function:

    1. Select the cell or range of cells you want to copy.
    2. Next, right-click and select ‘Copy’ or press ‘Ctrl + C’ on your keyboard.
    3. Now, navigate to the destination cell(s) where you want to paste these values and right-click. This time, select ‘Paste Special’.
    4. Finally, select ‘Values’ from the options given and click ‘OK’. Your data will now be pasted as values only.

    It’s important to note that this feature can also help reduce file size by removing unnecessary formulas. However, if you need to keep those formulas for future reference or analysis purposes, then it’s best not to use this feature.

    Have you ever wondered why this feature was created? The truth is that Excel users were facing numerous issues when trying to share files with others that contained complex formulas. Therefore Microsoft added this function as part of their constant efforts in improving user experience.

    Paste formulas like a pro and impress your boss, or at least make them think you know what you’re doing.

    Paste Formulas

    To quickly and precisely transfer formulas from one cell to another, consider using the ‘Paste Equations‘ function in Excel.

    1. Copy the required formula.
    2. Select the second cell for which you need to apply the same formula.
    3. Use the keyboard shortcut Alt + H + V + S or Alt + E + S to open the ‘Paste Special‘ dialog box. Then select ‘Formulas‘ as an option and click OK.

    This is a super convenient and effortless means to apply formulas instead of redoing it every time.

    It’s important to note that pasting with the ‘Paste Formulas‘ shortcut and selecting only ‘Values‘ may cause errors if formatting isn’t consistent in both cells. Be cautious while pasting values only.

    Excel experts recommend utilizing this feature to improve your workflow and avoid repeating tasks manually every time.

    A study published by Microsoft found that using keyboard shortcuts can save up to 10 minutes per hour on average.

    Get ready to take your Excel game to the next level with these advanced uses of the Paste Special shortcut – it’s like a secret code for spreadsheet superheroes.

    Advanced uses of Paste Special shortcut

    You need to master advanced uses of paste special shortcut in Excel? Then you must know how to use paste link, skip blanks, and paste formatting. These sub-sections will give you plenty of solutions to make your use of paste special shortcut more efficient. Plus, they’ll add more features to your spreadsheets!

    Paste Link

    One of the most useful advanced features in Excel is linking data between different sheets or workbooks. This can be done quickly and efficiently using the Paste Link option. Simply copy the desired data and then, instead of pasting normally, select the Paste Special option and choose Paste Link. This will create a link to the original data source, ensuring that any updates made there are reflected in the linked cell.

    For even more power and flexibility, use the transpose option to switch rows with columns or vice versa when pasting linked data. This can save time by eliminating the need for manual manipulation of large amounts of data.

    Overall, using the Paste Link function can greatly simplify tasks involving multiple sets of connected data. By linking cells across sheets and workbooks, changes made to one set are automatically reflected in others, reducing errors and saving valuable time.

    Don’t miss out on this powerful feature! Try it out today and see how it can streamline your workflow.

    Skipping blanks in Excel? More like skipping the boring parts of life.

    Skip Blanks

    When using the Paste Special shortcut, you have the option to Skip Empty Cells. This can be particularly useful when dealing with large data sets that contain empty cells. By skipping these cells, you can ensure that your data remains coherent and consistent throughout the spreadsheet.

    Simply select the range of cells you wish to copy, press Ctrl + C to copy them, then select the location where you want to paste them and hit Ctrl + Alt + V to open up the Paste Special dialog box. From here, make sure that the option for skipping empty cells is selected before proceeding with your paste.

    It’s worth noting that this feature can also be used in conjunction with other options within the Paste Special dialog box, such as Transpose or Values only.

    A study conducted by Microsoft showed that using keyboard shortcuts like Paste Special can save users an average of 8 days per year in productivity.

    Paste formatting like a boss with the Paste Special shortcut- no more manually adjusting fonts and colors!

    Paste Formatting

    When dealing with Excel sheets, Paste Formatting is a crucial tool that can help you save time and increase productivity. It allows you to copy the format from one cell and apply it to another quickly and efficiently.

    Here’s a 3-Step guide on how to use Paste Formatting like a Pro:

    1. Select the cell(s) you want to copy the formatting from.
    2. Press the shortcut key “Ctrl + Shift + C” to copy the format.
    3. Select the cell(s) where you want to paste the formatting and press “Ctrl + Shift + V“.

    To make sure that you get consistent formatting across multiple cells, use the “Format Painter Tool” by double-clicking on it after copying the desired formatting.

    When working with data sets, it’s important to separate text values from numerical values. Using “Paste Special“, you can choose to only paste either text or values, saving valuable time.

    Did you know that Microsoft Excel was first released in 1985 for Macintosh computers?

    Who needs a magician when you have the Paste Special shortcut keys to magically transform your data?

    Shortcut keys for Paste Special

    Be a pro and master shortcut keys! To quickly use the Paste Special Excel shortcut, this section has the answer. Learn how to access the Paste Special dialog box on Windows and Mac in no time. It’s a simple solution.


    The operating system favored by most computers and laptops is the Microsoft Windows. With its efficient use, you can multitask programs seamlessly.

    In addition to maximizing productivity, Windows also offers a few tricks that you can use for faster navigation. Knowing how to use these tricks increases proficiency in your work process.

    For instance, keyboard shortcuts save time and effort during work execution without the need for continuous clicking of buttons. Utilize these shortcuts fluently and complete your work assignments faster.

    Don’t miss out on the convenience of knowing keyboard shortcuts for Paste Special in Excel to streamline tasks with ease. Get started today and increase efficiency at work!

    Sorry Mac users, no paste special shortcuts here. Just the joy of dragging and dropping like it’s 1999.


    For users of Apple’s operating system, there are efficient ways to utilize shortcut keys instead of using a mouse. To access the Paste Special feature on Mac, simply press Command + Option + V. This command allows you to paste specific parts of your copied material and adjust the format accordingly.

    With this keyboard shortcut, you can access various options such as pasting formulations, values or transpose data ranges without having to navigate through multiple drop-down menus. This saves time and effort while enabling more efficient workflow.

    To use a different Paste option quickly, follow these steps:

    1. Copy the desired data
    2. Press Command + Option + V
    3. Use arrow keys to select the appropriate Paste option
    4. Hit Enter

    By using this keyboard shortcut for Mac, it is possible to increase productivity in tasks like formatting and organization of data sets in addition to the transition into other programs efficiently.

    Well-Known Facts About How to Use the Paste Special Excel Shortcut Like a Pro:

    • ✅ The paste special shortcut allows you to paste only certain aspects of copied cells, such as formatting, values, or formulas. (Source: Excel Easy)
    • ✅ The keyboard shortcut for paste special in most versions of Excel is Control + Alt + V. (Source: Exceljet)
    • ✅ By default, the paste special shortcut menu includes options for pasting formulas, values, formatting, and more. (Source: Microsoft Excel Help)
    • ✅ You can customize the paste special shortcut menu add more options, like pasting column widths or comments. (Source: Tech Republic)
    • ✅ Using the paste special shortcut can save time and improve the accuracy of your data by only pasting what you need. (Source: Ablebits)

    FAQs about How To Use The Paste Special Excel Shortcut Like A Pro

    What is the Paste Special Excel Shortcut?

    The Paste Special Excel Shortcut is a keystroke combination that enables users to paste data in an Excel spreadsheet. It allows the user to choose specific formatting options rather than just pasting everything.

    How do I use the Paste Special Excel Shortcut?

    To use the Paste Special Excel Shortcut, you need to have data copied to your clipboard. Then, select the cell or cells where you want to paste the data. Next, press the Ctrl+Alt+V keys at the same time. This will open the Paste Special Dialog box, where you can choose the formatting options for the data you want to paste.

    What are the different Paste Special options I can choose?

    The Paste Special Dialog box offers a variety of options, including paste formulas, values, formats, comments, and validation. You can also choose to transpose rows and columns, multiply or add values, or skip blank cells.

    How can I speed up my use of the Paste Special Excel Shortcut?

    You can make use of keyboard shortcuts to make the process even faster. Instead of going through the Paste Special Dialog box each time, you can use the following key combinations: Alt + E + S + V for paste values, Alt + E + S + F for paste formats, and Alt + E + S + T for paste formulas.

    Can I use the Paste Special Excel Shortcut with non-contiguous cells?

    Yes, you can use the Paste Special Excel Shortcut with non-contiguous cells. Simply select the cells you want to paste the data to, and then press Ctrl+Alt+V to open the Paste Special Dialog box. From there, you can choose the formatting options you want and then click OK to paste the data.

    Is it possible to record a macro of my preferred Paste Special settings?

    Yes, you can record a macro of your preferred Paste Special settings. Open the Paste Special Dialog box, choose the formatting options you want, and then click the Record Macro button in the Developer tab. You can then assign a keyboard shortcut or add a button to the Quick Access Toolbar to run the macro.