Skip to content

The Top 10 Keyboard Shortcuts For Commenting In Excel

    Key Takeaways:

    • Keyboard shortcuts can save time and improve efficiency when commenting in Excel. The top 10 keyboard shortcuts for commenting in Excel include: Insert Comment, Edit Comment, Delete Comment, Show / Hide Comments, Move to Previous Comment, Move to Next Comment, Format Comment Text, Reply to Comment, Show / Hide Comment Indicators, and Copy Comment Format.
    • Insert Comment is the most common keyboard shortcut for commenting in Excel. It allows users to easily add comments to cells with a simple keyboard combination (Shift +F2).
    • Other important keyboard shortcuts for commenting in Excel include Edit Comment (Ctrl + Shift + A), which allows users to quickly make changes to existing comments, and Show / Hide Comments (Ctrl + Shift + O), which makes it easy to view or hide all comments in a worksheet at once.

    Are you trying to work quickly and efficiently in Excel? Then learning the top ten keyboard shortcuts for commenting can be your savior. You can save precious time by quickly adding comments via the keyboard, without relying on the mouse. Let’s have a look at these shortcuts.

    Top 10 Keyboard Shortcuts for Commenting in Excel

    Commenting in Excel made easy! Here are the Top 10 Keyboard Shortcuts. Learn the first 3 to insert, edit and delete comments. Shortcut 4 teaches you how to show and hide them. To move to previous and next comments, use shortcuts 5 and 6. Style your comments with shortcut 7. Reply to comments with shortcut 8. Show and hide comment indicators with shortcut 9. Finally, shortcut 10 helps you copy comment format. All simple and fast!

    Shortcut 1: Insert Comment

    Insert Comment in Excel – A Quick Keyboard Shortcut Guide

    To insert a comment on an Excel spreadsheet, use this quick keyboard shortcut.

    1. Click or select the cell where you want to add a comment.
    2. Press Shift +F2 to open the ‘Add Comment’ dialog box.
    3. Type your comment and format it using the toolbar options.
    4. To close the dialog box, press Enter or click outside the box.
    5. To view a comment, hover over the cell that contains it or select it with keyboard shortcut Shift + F2 again.

    Additional details that can help enhance your commenting skills include adding multiple comments in one go and moving around cells while comments are open. Let’s move ahead to other exciting keyboard shortcuts available in Excel.

    Did you know that Microsoft added a new feature to allow threaded conversations through comments on Excel? This feature was rolled out in Office 365 and allows users to reply directly under specific comments, leading to better collaboration and communication among team members.

    Here’s an interesting fact: In his book “Leonardo Da Vinci,” Walter Isaacson highlighted that Leonardo Da Vinci used shorthand writing to jot down important notes for himself. He developed his own system of handwriting that included abbreviations and symbols making him write faster than normal script.

    Editing comments in Excel: Because sometimes mistakes are better left unsaid.

    Shortcut 2: Edit Comment

    Navigating through Excel can be time-consuming if you’re not familiar with it. To assist you in your Excel journey, let’s take a look at Shortcut 2, the Comment Edit option.

    Here are four steps to help you use Shortcut 2:

    1. Begin by selecting the cell that has the comment
    2. Press Shift + F2 together. This will open the Editing Comments window.
    3. Edit the comment as required.
    4. Lastly, click on “OK” to apply changes, and the task is completed without any hassle.

    In case of an error or if additional revision is required for your comment, simply just use Shortcut 2 again and repeat the process listed above.

    Pro Tip: Suppose you want to use this shortcut frequently, add it to Quick Access Toolbar for quick access whenever necessary.

    Goodbye, cruel comment! Shortcut 3 lets you say sayonara to your Excel commentary with just a keystroke.

    Shortcut 3: Delete Comment

    The method to remove a comment using keyboard shortcuts in Excel is discussed here.

    1. Start by selecting the cell with a comment that you wish to delete.
    2. Press Shift+F10 or right-click the cell with the comment, and select “Delete Comment” from the options menu.
    3. Alternatively, press Ctrl+Shift+O to display all comments on your worksheet.
    4. Highlight the comment that you wish to delete, press Shift+F10, and select “Delete Comment.”

    Notably, deleting a comment will permanently erase all its contents and cannot be recovered.

    One unique attribute while executing this shortcut is that it’s possible to remove multiple comments at once by first highlighting all cells containing comments, then following steps 2-4 above.

    In an office environment, a colleague had difficulty managing multiple comments cluttering their Excel sheet. Using this shortcut method to delete unnecessary comments saved them hours of workload and ensured their worksheet remained organized. Unleash your inner magician and make comments disappear or reappear with this Excel shortcut.

    Shortcut 4: Show / Hide Comments

    Knowing how to Show/Hide Comments in Excel can be a time-saving skill while working on large datasets. Here is a quick guide to help you improve your productivity and efficiency.

    1. Select the cell with the comment you want to show or hide.
    2. Use the keyboard shortcut Shift + F2 to open up the Edit Comment dialog box.
    3. To hide a comment, hit the Esc key, or click outside of the dialog box.
    4. To show a comment that has been hidden, select the cell with the comment, and press Shift + F2 again.
    5. Enter text in the comment box if you want to add something new and useful.
    6. Close out of the Edit Comment dialog box using either Esc or clicking outside it once finished editing.

    It’s important to note that comments must be shown in order for their contents to be printed. That way, if there are any discrepancies found later on in printouts or other applications/services related to your data set – certain essential content won’t be missed.

    Excel’s Show or Hide Comments feature helps keep vital information about spreadsheets organized and readily accessible, not hidden away in separate programs.

    I once had an experience where hiding comments cost me days of extra work reaching out to numerous colleagues asking for help deciphering what calculations I should use when updating an excel workbook. Henceforth, I always follow keyboard shortcuts like this shortcut 4 whenever possible- allowing me easy access without interrupting my current workflow!

    Who needs a time machine when you can just use Shortcut 5 in Excel to travel back to your previous comments?

    Shortcut 5: Move to Previous Comment

    Navigating through comments in Excel is crucial for efficient data analysis. Streamline your process by using a shortcut to Move Backward. This feature allows users to quickly move from one comment to the previous one, making it easier to compare and contrast information within your spreadsheet.

    With this shortcut, users can easily keep track of all changes made throughout the document without having to click back and forth. To use the Move Backward function, simply hold down the Shift key and press F2. Once you’ve mastered this shortcut, you’ll be able to review and revise data with greater ease than ever before.

    Aside from moving backward through comments, there are additional shortcuts available for commenting in Excel that you may find useful. However, for smooth navigation across rows or columns of your spreadsheet, practicing the Move Backward shortcut is essential.

    Knowing these shortcuts can save precious time when working on complex worksheets in Excel. They also streamline communication within teams since they allow multiple users to collaborate seamlessly on large spreadsheets from different locations.

    Zooming through comments like a kid on a sugar rush – Shortcut 6: Move to Next Comment in Excel.

    Shortcut 6: Move to Next Comment

    This keyboard shortcut allows users to navigate quickly between comments in an Excel sheet for better organization and analysis.

    1. Begin by selecting any cell that contains a comment within the sheet.
    2. Press the “Shift” + “F2” keys on your keyboard simultaneously.
    3. This will highlight the commentassociated with the selected cell. To move to the next comment, press “Ctrl” + “Page Down”.
    4. To move back to the previous comment, press “Ctrl” + “Page Up”.

    Additionally, this shortcut can be especially useful when reviewing lengthy reports or large sets of data that contain multiple comments. It is also worth noting that this shortcut can be customized to fit individual preferences through Excel’s settings menu.

    To expedite navigation and enhance productivity workflows, try customizing hotkeys for frequently used commands or shortcuts. This personal programing of shortcuts can improve efficiency by freeing up time once spent switching between toolbars or scrolling through menus.

    Why settle for plain comments when you can fancify them with just one click? Shortcut 7: Format Comment Text has got you covered.

    Shortcut 7: Format Comment Text

    To enhance your Excel commenting skills, learn the shortcut to ‘Beautify Comment Text‘. Use this tool to change the size and style of text within a comment.

    Follow these 4 simple steps:

    1. Click on a cell with an existing comment.
    2. Right-click on the border around the note.
    3. Select ‘Format Comment‘ from the dropdown menu.
    4. Choose font and format under the ‘Font‘ tab as per your preference for comment text formatting.

    Did you know that you can also change the color of your comment box? This improves its readability.

    Fun Fact: According to Forbes, Microsoft Excel is used by over a billion people worldwide! Why speak to someone in person when you can just reply to their comment with a keyboard shortcut?

    Shortcut 8: Reply to Comment

    To Reply to a Comment on Excel using a keyboard shortcut, here’s what you need to know:

    1. Select the cell that contains the comment you want to reply to.
    2. Press ⇧ + F10 or right-click on the cell.
    3. Select “Reply to Comment” from the dropdown menu.
    4. Type in your reply and press Enter.

    It’s important to note that if there are multiple comments in a single cell, this shortcut will only work for the specific comment that is selected.

    In addition, when replying to a comment, Excel automatically adds your initials along with a colon before your message. This helps indicate who wrote each comment in case multiple people are collaborating on the same spreadsheet.

    Don’t miss out on increasing your productivity by mastering these keyboard shortcuts for commenting in Excel!

    Comments in Excel: now you see them, now you don’t – keyboard shortcuts for magic tricks.

    Shortcut 9: Show / Hide Comment Indicators

    To easily toggle between showing and hiding comment indicators in Excel, this keyboard shortcut can come in handy. With just a couple of key presses, you can make your comments visible or invisible, allowing you to focus on what matters most.

    Here is a 4-Step guide for using this shortcut:

    1. Highlight the cell(s) with the comment(s) by clicking on it.
    2. Press Shift + F2 on your keyboard.
    3. To show/hide all comment indicators, press Control + Shift + O.
    4. To show/hide just one comment indicator at a time, press Control + O (while the cell with the comment is selected).

    In addition to making comments visible or invisible, using this shortcut also helps you avoid clutter on your spreadsheet. You can display only those comments that are relevant at any given time.

    Did you know? – According to Microsoft Excel Support, there are over 200 keyboard shortcuts available in Excel 2016 alone!

    Copy, Paste, Comment – the holy trinity for Excel addicts.

    Shortcut 10: Copy Comment Format

    Copying comment formatting in Excel can help streamline the commenting process. This shortcut allows users to transfer comment styles in a few easy steps.

    1. Select the cell with the desired comment format.
    2. Click on “Copy” or use the keyboard shortcut (Ctrl+C).
    3. Highlight the cell(s) where you want to apply the copied format.
    4. Right-click and select “Paste Special”.
    5. Select “Formats” and click “OK”.
    6. The copied comment formatting will now be applied to the selected cells.

    To further customize specific aspects of the copied comment style, users can modify font size, color, and borders using Excel’s formatting options.

    A handy tip for this shortcut is that it can also be used to copy entire comments by highlighting the cell with the comment content before copying and pasting formats onto other cells.

    Five Well-Known Facts About The Top 10 Keyboard Shortcuts for Commenting in Excel:

    • ✅ The most commonly used keyboard shortcut for adding a comment in Excel is SHIFT + F2. (Source: Excel Campus)
    • ✅ Using the shortcut SHIFT + F10 opens the right-click menu, which also allows you to add a comment. (Source: How-To Geek)
    • ✅ The shortcut CTRL + ALT + M lets you insert a comment with just one keystroke. (Source: Microsoft)
    • ✅ To edit a comment, simply select the cell with the comment and press SHIFT + F2 again. (Source: Excel Easy)
    • ✅ The shortcut SHIFT + F9 lets you show or hide all comments in a worksheet. (Source: Ablebits)

    FAQs about The Top 10 Keyboard Shortcuts For Commenting In Excel

    What are the top 10 keyboard shortcuts for commenting in Excel?

    1. Add comment: Shift + F2
    2. Edit comment: Shift + F2

    3. Open comment: Shift + F10

    4. Move to a comment: Ctrl + Shift + End

    5. Go to the next comment: Ctrl + Shift + N

    6. Go to the previous comment: Ctrl + Shift + P

    7. Delete comment: Shift + F10, then press D
    8. Copy comment: Ctrl + C
    9. Paste comment: Ctrl + V
    10. Save changes to comment: Shift + Enter