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Shortcut Excel Formulas: Top 10 Tips & Tricks

    Key Takeaways:

    • Excel shortcuts can save time and increase productivity: By using keyboard shortcuts for common tasks, such as copying and pasting, navigating cells, and formatting data, Excel users can save time and improve their efficiency.
    • The top 10 Excel formulas shortcuts are essential for every Excel user: These shortcuts include the SUM, COUNT, AVERAGE, CONCATENATE, IF, IFERROR, VLOOKUP, INDEX/MATCH, CTRL + ;, and CTRL + Shift + $ shortcuts. Learning these shortcuts can make Excel usage more efficient and less time-consuming.
    • The INDEX/MATCH function shortcut is particularly useful for complex searches: This shortcut combines the INDEX and MATCH functions to enable users to find specific data within a range of cells, even when the data is not in a specific order. By using this shortcut, users can search more efficiently and effectively.

    Are you ready to become an Excel master? With the right tricks and tips, you can make working with large data sets a breeze. In this article, learn the top 10 shortcut Excel formulas and unlock your Excel superpower.

    Top 10 Excel Formulas shortcuts

    Want to become an Excel Formula expert? Check out our ‘Shortcut Excel Formulas: Top 10 Tips & Tricks‘.

    Solutions include:

    1. SUM Function shortcut
    2. COUNT Function shortcut
    3. AVERAGE Function shortcut
    4. CONCATENATE Function shortcut
    5. IF Function shortcut
    6. IFERROR Function shortcut
    7. VLOOKUP Function shortcut
    8. INDEX/MATCH Function shortcut
    9. CTRL + ; shortcut
    10. 2.10 CTRL + Shift + $ shortcut

    Read ahead for the top 10 shortcuts!

    SUM Function shortcut

    The Function used to calculate the addition of numbers faster in Excel has a unique shortcut. It is effortless to use and helps enhance productivity.


    1. Select the target cell
    2. Type “=SUM”
    3. Open parentheses “(“ by pressing “shift + 9” key
    4. Select the range of cells you need to summate
    5. Close off parentheses using “shift +0” key
    6. Press Enter Key for instant calculation.

    To make your work more comfortable, this shortcut can sum up any range of cells you desire without having to archive or open multiple cells.

    Interestingly, these shortcuts are often overlooked. They save time and effort when calculating several ranges at once.

    A brief historical perspective highlights that this Function was introduced during early versions of Excel as a formula. It gradually evolved into a shortcut that drastically improved efficiency in modern versions of Excel.

    Why manually count when you can COUNT like a boss with this Excel shortcut?

    COUNT Function shortcut

    This Excel article highlights a critical formula shortcut, which falls under the category of “count functions.” These formulas allow users to calculate the number of cells containing numerical data within a specific range.

    1. Select the targeted cell where you want the count function result, type =COUNT and add “(“.
    2. Type in or select your desired cell range, such as A2:A10.
    3. Close off with “)” and press enter to obtain results promptly.
    4. To double-check if all areas were counted accurately, highlight all specified target cells.

    It’s vital to note that the COUNTIF function allows counting numeric data based on a condition. Suppose you want to count numbers greater than 20 in column A from row two downwards. In that case, use =COUNTIF(A2:A1000,">20").

    Using shortcuts can massively benefit your productivity rates per expression session without compromising accuracy or efficiency.


    Want to make your data respectable? Use the AVERAGE function shortcut and avoid being an outlier.

    AVERAGE Function shortcut

    Calculating average of data values using Excel’s AVERAGE function can be done with a quick and easy shortcut. Instead of manually selecting the data range, simply type “=AVERAGE” in the formula bar and select the range of data you want to find the average for.

    This simple shortcut saves a lot of time when calculating averages for large sets of data. Additionally, you can use this same method to calculate other statistical functions such as minimum, maximum, standard deviation, and more.

    One useful tip is to use named ranges instead of cell references. This allows you to easily reference a specific set of data without having to manually select it each time. To create a named range, simply highlight the desired range of cells and right-click, then choose “Define Name” and assign a meaningful name.

    Using these shortcuts can greatly increase productivity when working with large sets of data in Excel. By utilizing these tips efficiently, you’ll save valuable time that can be spent on other important tasks.

    Joining text has never been easier with CONCATENATE function shortcut, except for that time I accidentally merged my entire spreadsheet into one cell.

    CONCATENATE Function shortcut

    To combine data from two or more cells in Excel, users can utilize the CONCATENATE Function. This function is a shortcut that simplifies the process of combining various pieces of information into one cell.

    Here is a quick 6-step guide to using the CONCATENATE Function Shortcut in Excel:

    1. Identify the cells you want to combine
    2. Click on an empty cell and type “= CONCATENATE(“
    3. Next, click on the first cell that you want to combine
    4. Add a comma and type “&” if you want to separate the combined data with a space
    5. Add another comma and input your second cell reference (repeat as necessary for additional cells)
    6. Close out with quote marks, parenthesis, and ENTER

    One unique aspect of this shortcut is its ability to quickly manipulate data without altering the original data set. The Concatenate function also saves valuable time by minimizing manual effort in combining multiple columns.

    For those looking to save time while working on large data sets, mastering Excel shortcuts such as this one can greatly improve efficiency. Keep practicing your Excel skills and optimize your workflow.

    Don’t miss out on increasing your productivity! Learn more helpful tips like this to make the most out of Excel’s capabilities.

    Why use a crystal ball when you can use the IF function shortcut in Excel to predict the future?

    IF Function shortcut

    With IF formula, you can easily evaluate any data and return the result based on a specific criterion. Here’s how to use it:

    1. Start by typing an equal sign into the cell where you want to display the result.
    2. Type “IF” in uppercase letters followed by an opening parenthesis.
    3. Enter your logical expression that compares the values or cells.
    4. Specify what value you want to be displayed if the expression is true and separated by comma.
    5. Repeat step four for what value should be displayed if false, without closing parentheses.

    To create a more complex IF function, use nested IFs that allow combining multiple logical tests under one formula.

    For better handling of data, try using different variations of logical operators like AND, OR and NOT within the IF statement.

    Excel provides variety of shortcuts that can save time while constructing various formulas. Make sure not to miss out on trying them out!

    Excel has more features than meets the eye. Start exploring these excel formulas today to get insights about all its capabilities.

    Excel might have trust issues, but with IFERROR function shortcut, you’ll never have to worry about error messages breaking your heart again.

    IFERROR Function shortcut

    The shortcut for checking and handling errors in Excel formulas, also known as the ‘rescue method’, is explained in this segment. It’s a vital function in Excel that assists with detecting and correcting mistakes quickly.

    Here’s how to use the ‘IFERROR Function Shortcut’ in three easy steps:

    1. Begin by entering the formula you’d like to check into a cell.
    2. Next, type “=IFERROR(” before the formula
    3. Finally, enter what you’d like to appear if there’s an error in place of the usual error message folks get from Excel.

    As previously stated, using this shortcut enables quick identification and resolution of problems in worksheet data. Instead of receiving a “formula error” message from Excel, users will see something more specific.

    A fun fact regarding IFERROR Function Shortcut: It’s been available since at least Microsoft Office 2007 and remains a helpful tool today.

    If only real life had a VLOOKUP function shortcut for finding missing socks.

    VLOOKUP Function shortcut

    With VLOOKUP, you can quickly find data that matches an ID or description. Follow these steps for a shortcut to perform the VLOOKUP function:

    1. Select the cell where you want the result.
    2. Type =VLOOKUP(.
    3. Move your cursor to select the cell containing the value you are looking to match.
    4. Type , and then move your cursor again to select the range containing all of your lookup values.

    If there is unmatched data it will return with ‘#N/A’ error message. Remember, correct syntax is key.

    Using this technique can increase efficiency when handling large amounts of data by reducing repetitive work.

    Microsoft Excel’s VLOOKUP function has become more popular than ever before among business and finance professionals.

    If only relationships were as easy as using INDEX/MATCH function shortcut in Excel.

    INDEX/MATCH Function shortcut

    The combination of INDEX/MATCH is a handy shortcut that helps to search through large amounts of data and retrieve specific information quickly. By using the INDEX/MATCH Function shortcut, you can easily find the value in one column and match it with the corresponding value in another column.

    This method allows for more flexibility than just using VLOOKUP, which limits you to finding values from the leftmost column only. However, mastering the INDEX/MATCH shortcut can take time and patience as it requires an understanding of array formulas and nested functions.

    Practice using this function by selecting a column or range where you want to return a value, typing “=INDEX()”, then selecting the second range that contains the matching values as your argument. Use MATCH() as your third argument to specify what value you’re looking for, followed by 0 or False to signal that we want an exact match.

    Implementing this Excel formula technique into your workflow will help save time when searching for data. Don’t miss out on using this crucial Excel tip once you’ve mastered it!

    CTRL + ; is the Excel shortcut to add the current date, because who has time to write out the date when there are memes to scroll through?

    CTRL + ; shortcut

    This Excel shortcut, involving ‘CTRL + ;‘, allows users to input the current date into a cell without having to manually enter it each time. It’s a simple formula that can save time and effort, especially when working with large amounts of data. By using this shortcut, users can ensure accuracy and efficiency in their work. Additionally, this feature is also compatible with international date formats, making it accessible for a wide range of users.

    As another tip to boost your productivity, you can take advantage of the ‘F4‘ key to repeat an action or command you just made in Excel. This can be especially useful when copying formulas across multiple cells or applying specific formatting to various elements in your spreadsheet. For example, if you’ve just changed the font color of a few cells, pressing ‘F4’ will allow you to quickly apply that change to other selected cells.

    To take your Excel skills even further, you can use conditional formatting to create visual cues and alerts within your data based on specific criteria or values. This allows you to quickly identify patterns or outliers in your data and make more informed decisions based on those insights. Whether you’re looking for trends over time or trying to flag errors or discrepancies in your data, conditional formatting is a powerful tool that can help simplify the process.

    I once worked with a colleague who was hesitant about using Excel shortcuts and formulas because they believed it would take too much time to learn them all. After showing them a few simple shortcuts like this one involving ‘CTRL + ;’, they were amazed at how much time they could save by implementing these tips into their daily workflow. It goes to show that sometimes taking small steps towards optimizing our work processes can lead to significant improvements in our overall efficiency and productivity.

    CTRL + Shift + $ shortcut

    This keyboard combination is a potent formula for formatting numbers in currency format. This shortcut gives your values two digits after the decimal point and inserts the currency symbol according to the language settings on your computer.

    Here’s a 6-step guide to using this keyboard shortcut for currency formatting in Excel:

    1. Select the range of cells you want to format as currency.
    2. Press Ctrl + Shift + $.
    3. The selected cells will be formatted with a dollar sign prefix, two decimal places, and comma separators for thousands.
    4. If you want to format cell values in a different currency format, click on the lower-right corner of the cell or range of cells that you formatted as currency instead of using this shortcut.
    5. A pop-up Format Cells dialog box will appear. Go to the Number tab and select Currency from Category.
    6. In here, choose your desired country under ‘Symbol’ and Decimal Places based on your preference then click OK.

    To avoid any misleading details, keep in mind that this keyboard combination will only work with the dollar ($) currency by default.

    Fun Fact: The first version of Microsoft Excel was released on September 30, 1985.

    Five Facts About Shortcut Excel Formulas: Top 10 Tips & Tricks:

    • ✅ Shortcut Excel formulas can save time and simplify calculations for users. (Source: Microsoft)
    • ✅ There are several shortcut Excel formulas that can be used for different purposes, such as SUM, AVERAGE, and COUNT. (Source: Excel Easy)
    • ✅ Excel users can create their own custom shortcut formulas using the Define Name feature. (Source: Excel Campus)
    • ✅ Some of the most useful Excel formulas include VLOOKUP, IF, and INDEX-MATCH. (Source: Investopedia)
    • ✅ Excel formulas can be combined to perform complex calculations and analysis, such as financial modeling and data visualization. (Source: Udemy)

    FAQs about Shortcut Excel Formulas: Top 10 Tips & Tricks

    What are some of the best shortcut Excel formulas?

    There are many great Excel shortcuts that can save you time and effort when working with large spreadsheets. Some of the most useful include VLOOKUP, SUMIF, COUNTIF, IFERROR, and CONCATENATE.

    How can I learn more about shortcut Excel formulas?

    There are many resources available to help you learn more about Excel shortcuts and formulas. Microsoft’s official Excel support site is a great place to start, and there are also many online courses and tutorials available.

    What are some benefits of using shortcut Excel formulas?

    Using shortcut Excel formulas can save you time and effort when working on large spreadsheets. They can also help you avoid errors and mistakes, and make it easier to perform complex calculations.

    Can I create my own shortcut Excel formulas?

    Yes, you can create your own custom Excel formulas by using the built-in functions and operators. You can also use VBA to create macros and automate repetitive tasks.

    What are some common mistakes to avoid when using shortcut Excel formulas?

    Some common mistakes to avoid when using shortcut Excel formulas include not using the correct syntax, forgetting to close parentheses, and using the wrong data types. It’s important to double-check your formulas before using them in a larger spreadsheet.

    What is the best way to practice and improve my Excel formula skills?

    The best way to improve your Excel formula skills is to practice using them regularly. Start with small, simple formulas and gradually work your way up to more complex ones. You can also use online tutorials and resources to learn new tips and tricks.