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Default Formatting For Pivottables In Excel

    Key Takeaway:

    • Default PivotTable Styles: Excel provides several default styles for PivotTables, which can be accessed and customized through the design tab in the ribbon.
    • Predefined Formats: The predefined formats in Excel include light, medium, and dark, and can be used to change the overall look and feel of a PivotTable with one click.
    • Customizing PivotTable Format: Users can create new styles, modify existing styles, and add or remove elements from styles to fully customize the look of their PivotTables.

    Are you struggling to keep your PivotTables in Excel consistent and organized? In this blog, you’ll discover how to use default formatting to streamline workflows and keep the data neat. With just a few clicks, you’ll have your PivotTables looking their best.

    Default PivotTable Styles

    PivotTables in Excel come with default styles that allow you to quickly analyze and present your data in a visually appealing format.

    Column A Column B
    Total Sales $100,000
    Total Expenses $50,000
    Total Profit $50,000
    Number of Customers 500

    Excel includes several default styles for PivotTables, which allow you to quickly format your data without spending a lot of time manually adjusting the layout and design. These styles are easy to apply and can make your data easy to read and analyze at a glance.

    You can also customize the default PivotTable styles to better match your data and presentation needs. Excel allows you to modify formatting options such as font, background color, and borders, among others. By doing so, you can create a unique style that reflects your brand identity or personal preference.

    Don’t miss out on the benefits of PivotTables in Excel. With a little effort, you can create stunning and insightful data presentations that impress your colleagues and clients. Start exploring the default styles and customize them to suit your needs today.

    Predefined Formats

    Use the “Design” tab’s “Predefined Formats” option to apply formats to your PivotTables in Excel.

    This gives you a choice of pre-planned styles for your PivotTable.

    We’ll teach you about the “Light, Medium, and Dark” subsections.

    These offer different levels of formatting for your PivotTable’s borders, fonts, and colors.


    The default PivotTable theme named ‘Lighter’ is a subtle but effective format for organizing data. The background color accentuates the cells and rows, while providing an elegant contrast to column headings making it easy to read.

    The ‘Light’ theme provides a minimalist yet sophisticated presentation style when creating PivotTables, which can add visual appeal without detracting from the data itself. It is particularly useful for presenting simple tabular information with the added benefit of easy readability.

    One important aspect of using predefined formats like ‘Light’ is that it saves time by avoiding the need to customize charts manually. Furthermore, having a standard format in place ensures consistency throughout all reports.

    Pro Tip: Use conditional formatting on top of the ‘Light’ theme to highlight data trends and patterns more effectively.

    Why settle for small when you can have a medium-sized PivotTable with all the default formatting you could ever need?


    When it comes to formatting PivotTables in Excel, predefined formats serve as a ready-made solution for quick formatting changes. These pre-defined formats offer a range of customizable styles and save time by avoiding manual formatting efforts. They allow you to organize data quickly and present it in an easy-to-digest format.

    By selecting a pre-defined format, you can easily apply a specific color scheme, font style and size, alignment options, conditional formatting rules, and more. Additionally, these default formats can be further customized as per your analytical needs and modify filters.

    Using predefined formats enhance the overall appearance of your spreadsheet, making it more engaging to view.

    Did you know that Office Support has provided a detailed guide on how to create customized formats for PivotTables?

    Why settle for light and fluffy when you can have dark and mysterious? Just like Excel’s pre-defined formats, it’s all about the right shade of grey.


    When it comes to organizing data, PivotTables come in handy. The ‘Dark’ format provides a visually appealing and easy-to-read format. However, the ‘Dim’ presentation of predefined formats could be more suitable for certain situations.

    ‘Dim’ format offers subtle color shades that help highlight the most important information without being too overwhelming. It is particularly useful when comparing data from different categories or subcategories. By using dimmed colors, users can identify trends and differences with ease.

    Moreover, the ‘Dim’ appearance also ensures that any additional formatting applied by users does not interfere with the overall visual impact of the table. This feature makes it ideal for those who prefer to apply their own personal touch to tables while still maintaining the standard format.

    Don’t miss out on utilizing this option, as it may just be what you need to take your data organization skills to new levels!

    Time to get creative with your PivotTable format and make Excel seem a little less boring.

    Customizing PivotTable Format

    For a personalized PivotTable look, the answer lies in the “Customizing PivotTable Format” section. There you’ll find:

    • “Creating a New Style”
    • “Modifying an Existing Style”
    • “Adding/Removing Elements from Styles”

    These three options will help you make your PivotTable unique.

    Creating a New Style

    To create a personalized style for PivotTables, one can follow specific steps to ensure an efficient process:

    1. Select the PivotTable by clicking on it.
    2. Choose the “Design” tab from the ribbon menu.
    3. Look for “Styles” in the menu group and select “New PivotTable Style.”
    4. Adjust formatting options such as font size, color scheme, and cell alignments.
    5. Save the custom style for future use and apply it to other PivotTables.

    It’s worth noting that intricate styling options are available within this feature allowing users to go beyond simple color schemes and fonts.

    According to Microsoft Excel documentation, one can have up to 64 new styles or modify existing ones per workbook.

    You can modify an existing style in Excel like getting a new haircut – except this one won’t cost you $50.

    Modifying an Existing Style

    When adjusting an existing style on a PivotTable in Excel, there are several steps to follow. First, navigate to the PivotTable and locate the “PivotTable Styles” tab. From here, select the “More” dropdown menu and choose “Modify PivotTable Style.” Then, select the style you wish to edit and choose “Duplicate.” This will create a new style that can be modified to your liking using the available formatting options.

    1. Navigate to ‘PivotTable Styles’ tab.
    2. Choose ‘More’ dropdown menu.
    3. Select ‘Modify PivotTable Style’, duplicate existing style, modify as desired.

    It is important to note that modifying a style may affect other areas of your workbook where the same style is used. It is recommended that you create a new style if you only want to make changes to one area. Additionally, it may be helpful to preview your changes before finalizing them by using the “Preview” option in the Modify PivotTable Style dialog box.

    When modifying an existing style, it is crucial to maintain consistency throughout your workbook. Using a consistent color scheme or font can improve readability and comprehension for users. It’s also important not to over-format your data as it can become overwhelming and confusing for viewers. Keep it simple and clean by utilizing basic formatting options such as borders and shading.

    By following these steps and implementing consistent formatting practices, you can effectively modify an existing style on a PivotTable in Excel while ensuring easy comprehension for users.

    Adding/Removing Elements from Styles

    PivotTable styles are often modified to match your data and personalize the look. Customizing the PivotTable format is not a daunting task. Here’s how you can eliminate or insert different components in styles:

    1. Click on the ‘Design’ tab, which will open a range of options to choose from.
    2. From this menu, select ‘PivotTable Styles’.
    3. To remove or add components from styles, click on the desired component name under the table style option.

    To further customize your PivotTable style, you may want to modify its formatting by using various design features such as background color, font size and font type.

    Adding/Removing Elements from Styles is only one aspect of customizing PivotTables to create better-looking reports. Additionally, it provides an excellent opportunity to modify your preferred elements with minimal effort while displaying clear data insights with explicit visualizations.

    Did you know that Excel introduced PivotTables in 1993? It became an almost instant hit in corporations and enterprises across the globe. Today, it’s considered one of Excel’s most powerful tools and continues to be widely used for analyzing data inexpensively and quickly.

    Five Facts About Default Formatting for PivotTables in Excel:

    • ✅ Excel uses default formatting for PivotTables to make them easier to read and understand. (Source: Microsoft)
    • ✅ Default formatting includes bold headers, alternating row colors, and numerical formatting. (Source: Excel Easy)
    • ✅ PivotTable formatting can be modified and customized to suit the user’s needs. (Source: PCMag)
    • ✅ PivotTable formatting can be saved as a template for future use. (Source: Spreadsheeto)
    • ✅ Default formatting can be turned off or modified by going to PivotTable Options and unchecking the “Autofit Column Widths on Update” option. (Source: Excel Campus)

    FAQs about Default Formatting For Pivottables In Excel

    What is default formatting for PivotTables in Excel?

    Default formatting for PivotTables in Excel refers to the preset design options applied to PivotTables when they are first created in a workbook. These default settings can include the font size, font style, and alignment of table headers and data values, as well as the color scheme and shading used to distinguish different sections of the table.

    How can I change the default formatting for PivotTables in Excel?

    To change the default formatting for PivotTables in Excel, you can adjust the settings of the PivotTable Styles gallery, which is located in the “Design” tab of the PivotTable Tools ribbon. From here, you can modify the design options for each style to create a custom look that will be applied to any new PivotTables you create. You can also save your custom style as the default by right-clicking on it and selecting “Set As Default”.

    Can I modify the default formatting for PivotTables without creating a custom style?

    Yes, you can modify the default formatting for PivotTables by adjusting the default settings in the “Options” menu. To access this menu, go to the “File” tab, select “Options”, then click on “Data”. Here, you can adjust the default font size and style, as well as other formatting options, such as the default number format for value fields.

    Why is it important to customize the default formatting for PivotTables?

    Customizing the default formatting for PivotTables can help you save time and produce more consistent and professional-looking reports. By creating a custom style that aligns with your brand or organizational standards, you can quickly apply that style to all new PivotTables you create, rather than having to manually format each table individually.

    Will changing the default formatting for PivotTables affect existing tables in my workbook?

    No, changing the default formatting for PivotTables will only apply to new tables you create. Existing tables will continue to use the formatting options that were applied when they were first created, unless you manually apply a new style or formatting changes to those tables.

    Can I share my custom PivotTable style with others in my organization?

    Yes, you can share your custom PivotTable style with others by exporting it as a file and then sharing that file with others in your organization. To do this, select the custom style you want to share from the PivotTable Styles gallery, then click the “Export” button and save the file. To import the style on another computer, click the “Import” button in the PivotTable Styles gallery and select the file you exported.