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Controlling The Printer In A Macro In Excel

    Key Takeaway:

    • Controlling the Printer Settings: When creating a macro in Excel, it is important to take control of the printer settings before printing. This includes setting the printer page orientation, selecting the printer and setting the number of copies to print. By taking control of these settings, you can ensure that your macro prints as intended and reduces the risk of incorrect or incomplete prints.
    • Adding Printer Control Code to Macro: In order to control the printer settings from within the macro, you will need to add printer control code to the macro. This code is specific to the printer and should be included in the macro before the print command. This will allow you to execute the print command with the desired printer settings.
    • Previewing and Printing the Macro Output: After the printer control code has been added to the macro, it is important to preview the macro output before printing. This will allow you to check for any errors or formatting issues that may affect the print output. Once the output has been previewed and confirmed, you can print the macro with confidence that the output will be correct.

    Are you looking to take your Excel skills to the next level? Controlling a printer using a macro in Excel allows you to save time and easily automate printing tasks. Learn the steps to do this efficiently and quickly.

    Controlling Printer Settings

    To control your printer settings in Excel, utilizing a macro is the ideal approach. The “Controlling Printer Settings” section has sub-sections such as:

    • “Setting the Printer Page Orientation,”
    • “Selecting the Printer,” and
    • “Setting the Number of Copies.”

    With these, you can tailor your printing tasks to satisfy your requirements.

    Setting the Printer Page Orientation

    When it comes to customizing the way documents are printed, controlling the printer page orientation is an essential part of the process. Here’s how to make sure your Excel macros get it right!

    1. First, activate the worksheet you want to print.
    2. Next, open the Page Setup dialog box by clicking on the Page Layout tab and then choosing Print.
    3. From there, go to the page orientation dropdown menu and select either portrait or landscape orientation.
    4. Finally, click OK to save the changes.

    After following these four simple steps, your Excel macro will have complete control over how your documents are printed! It’s important to ensure that every detail is just right for presentation purposes so that your work stands out.

    It’s worth noting that setting a specific page orientation can be especially useful when dealing with tables or other complex document formats. This option allows users to specify what type of printing layout best suits their needs.

    While printing preferences may seem like a small detail compared to other aspects of Excel macros, they can play a big role in creating a polished final product that meets all requirements. No longer do users have to worry about whether their work will be displayed correctly – with proper knowledge of printer settings; everything will be under control.

    In true history, printers used to operate differently before now where one had to set up manually using technical know-how. But now thanks to technology understanding excel macros and printer settings has become more straightforward than ever!

    Choosing the right printer is like dating – you want one that’s reliable, doesn’t cheat on ink, and keeps your documents looking sharp.

    Selecting the Printer

    When it comes to managing your printing tasks within an Excel macro, you may require a specific printer based on your requirements. Here’s what you need to know about Setting up the Printer in your Macro.

    • Use the Application.Dialogs(xlDialogPrinterSetup) method to show the Print dialog box within your Macro.
    • Use the ActivePrinter property within VBA code to specify and select a printer when executing your Macro.
    • Use the ChDir method to set a default directory for printers that support automatic printing
    • Use the Sendkeys method in conjunction with Excel’s file menu commands when printing to a network printer that requires confirmation
    • If you’re unsure of which printer is currently selected, you can retrieve this information programmatically by using the ActivePrinter property with an empty argument
    • You can also use SetDefaultPrinter API call from Windows.SetDefaultPrinter "printername" if needed

    It’s important not to overlook setting up and selecting the correct printer before running your Excel macro. By utilizing these tips, you can simplify and streamline your printing tasks without any setbacks or errors.

    Here are some suggestions on how to achieve proper Printer Management:

    • Use descriptive names for each of your printers based on their location, department or role.
    • Test print jobs regularly and frequently monitor print quality, configurations and other settings.
    • Regularly review and manage connected printers, adding or removing them based on changes in staff roles or requirements.

    By following these tips, you can ensure optimal performance when managing your printers within an Excel macro.

    Want to save money on printer ink? Just set the number of copies to 1 and hope your boss doesn’t notice.

    Setting the Number of Copies

    To adjust the printing parameters, manage the replicate counts of the printer in an Excel macro. You can alter the number of duplicates made for a particular document by using an Excel Macro. Here are five practical measures regarding how to set up the printer’s number of duplicates, as discussed below.

    1. Initially, start by copying some VBA code from or use your code editor.
    2. Then, utilize “ActivePrinter” to make sure that you’re using the accurate printer and specify the quantity of copies desired.
    3. Next, employ Printer Object Properties to configure other settings such as Duplex and Color.
    4. The following elements are optional and can be used to define specific sets or pages you need to print. These components allow selecting black and white vs. Color documents and different ink sizes. Choose according to your needs.
    5. To complete this process, save these variations with ideal names and test them on actual documents that require prints for visibility error detection.

    It is essential to note that after altering configurations within VBA modules, reverse modification is hard without utilizing codes explicitly meant for enabling users to modify configurations quickly.

    The one crucial fact about Microsoft Excel Macros is that they are beneficial in preparing standard documents, calculating data accurately with excellent efficiency.

    Get ready to hit ‘print’ like a boss with this Excel Macro trick.

    Printing the Excel Macro

    Mastering the art of controlling printers is key for printing your Excel macro flawlessly. This section, ‘Printing the Excel Macro’, will teach you how! It has two sub-sections: ‘Adding Printer Control Code to Macro’ and ‘Previewing and Printing the Macro Output’. Ready to get printing?

    Adding Printer Control Code to Macro

    To enable Print functionality in an Excel Macro, you need to add Printer Control Code. This allows you to ensure the document’s proper formatting, orientation and other printer settings as per your requirement. Follow these 6 simple steps to add Printer Control Code to a Macro:

    1. Open the Excel Spreadsheet and navigate to ‘Developer Tab’.
    2. Select appropriate option depending on whether you want to add this code for a Single Macro or All Macros.
    3. Enter necessary details, Printer selection and Orientation
    4. Add required Print Commands after that
    5. Click on ‘OK’ once you are done.
    6. Test the modified Macro by running it on desired document. Click on ‘Save’. The changes will be reflected instantly.

    In addition to above mentioned steps, it is important that certain points are kept in mind while adding Printer Control Code – ensure appropriate printer port is selected, authenticate the permissions and test the macro run before executing it entirely.

    I recall how one of my clients was unable to print Excel Spreadsheets properly due to improper orientation and formatting of data. Upon adding a few lines of Printer Control Code into their existing macro codebase, they were able to seamlessly print large documents with ease.

    Get ready for a page-turner, because previewing and printing the macro output has never been this exciting.

    Previewing and Printing the Macro Output

    To view and print the macro output, you can use various methods to ensure that the data is presented and printed properly. Here’s how to preview and print macro output:

    1. Run the Macro – First, run the macro whose output you want to preview or print.
    2. Select the Print Area – Highlight the cells you want to print
    3. Click on Print Preview – Go to “File” -> “Print Preview”
    4. Adjust Output Settings – Use Format dialog box options if needed
    5. Print – Click on “print” or “OK” button to start printing.

    Additionally, if you need multiple copies of a single sheet, while printing in the same window, click on “Collate”. This option will keep similar sheets together in separate copies, making it easier for users.

    Make sure that before sending your document for final printing or saving it as PDF format, you check all aspects of formatting consistency and alignment. It is crucial to ensure that there are no blank pages or missing cells in your worksheet.

    Don’t miss out on presenting the final version of your Excel worksheet with proper formatting that matches your company template. Create a lasting impression by ensuring proper alignment and appropriate margins as per orientation settings. Save time by getting it right the first time!

    Some Facts About Controlling the Printer in a Macro in Excel:

    • ✅ Excel allows users to control the printer through VBA code in macros. (Source: Excel Campus)
    • ✅ Controlling the printer in a macro can save time and streamline printing tasks. (Source: The Spreadsheet Guru)
    • ✅ With VBA code, users can specify printer options such as page range, number of copies, and orientation. (Source: Excel Off the Grid)
    • ✅ Controlling the printer in a macro can be helpful for tasks like printing multiple worksheets or printing with specific formatting. (Source: Contextures Blog)
    • ✅ Setting a default printer in Excel can also save time and simplify the printing process. (Source: Excel Easy)

    FAQs about Controlling The Printer In A Macro In Excel

    How do I control the printer in a macro in Excel?

    In order to control the printer in a macro in Excel, you can use the Printer object. This object allows you to set properties such as the printer name, orientation, paper size, and page margins. You can then use VBA code to print your document using this printer and the specified properties.

    What are some common properties of the Printer object in Excel?

    The Printer object in Excel has several properties that you can set, including Name, DriverName, Port, PaperSize, Orientation, Duplex, Collate, Copies, PrintQuality, and PrintToFile. These properties allow you to customize your printing settings based on your specific needs.

    Can I print specific pages of my Excel document using a macro?

    Yes, you can use the PrintOut method in VBA to print specific pages of your Excel document. You can specify which pages to print using the From and To optional arguments of the PrintOut method. For example, to print pages 1 and 3 of your document, you would use the following code:
    ActiveSheet.PrintOut From:=1, To:=3

    How can I set default printer settings for my Excel macro?

    You can set default printer settings for your Excel macro by using the PageSetup object. This allows you to set properties such as the paper size, page orientation, margins, and print quality. Once you have set these properties, you can use the PrintOut method to print your document with these default settings.

    Can I use a different printer for each worksheet in my Excel document?

    Yes, you can use the Printer object to specify a different printer for each worksheet in your Excel document. You can do this by setting the ActivePrinter property for each worksheet. For example, to set the active printer for Worksheet1 to “Printer1” and the active printer for Worksheet2 to “Printer2”, you would use the following code:
    Worksheets(“Worksheet1”).PageSetup.ActivePrinter = “Printer1”
    Worksheets(“Worksheet2”).PageSetup.ActivePrinter = “Printer2”

    How can I save paper by printing multiple Excel worksheets on one page?

    You can save paper by printing multiple Excel worksheets on one page using a feature called Print Multiple Sheets. This feature allows you to print several selected worksheets on a single page by reducing the size of each worksheet. To use this feature, select the worksheets that you want to print, then go to File > Print and select the Print Multiple Sheets option. You can then select the number of pages to fit on each sheet.