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5 Keyboard Shortcuts To Refresh Your Excel Worksheet

    Key Takeaways:

    • Keyboard shortcuts can improve productivity in Excel: By using keyboard shortcuts, you can save time and effort when working with Excel worksheets. Learn and master these shortcuts to become more efficient in your work.
    • Shortcut #1: F9 Key: This shortcut recalculates all formulas in the worksheet. It is useful when you have made changes to your formulas or worksheet and need to update the values.
    • Shortcut #2: Ctrl + Alt + F9: This shortcut calculates all formulas in all open workbooks. It can be useful when you have multiple workbooks with linked formulas or calculations.
    • Shortcut #3: Shift + F9: This shortcut calculates all formulas in the current worksheet. It is useful when you want to quickly update the values in your worksheet without recalculating all formulas in all workbooks.
    • Shortcut #4: Ctrl + Alt + Shift + F9: This shortcut rebuilds the calculation chain for the entire workbook. It is useful when you have a large and complex workbook with interdependent formulas and calculations.
    • Shortcut #5: Ctrl + Alt + Shift + F10: This shortcut displays the formula auditing toolbar. It is useful when you want to trace and analyze the relationships between different formulas in your worksheet.

    Are you struggling with the vastness of data and the complexity of tasks on Excel? Here are 5 keyboard shortcuts that can help you quickly and easily refresh your Excel worksheet so you can get to your analysis faster. You won’t want to miss out!

    Shortcut #1: F9 Key

    The F9 shortcut key is imperative for Excel users who need to refresh their worksheet formulae with velocity and efficiency.

    1. Press F9 to calculate the active worksheet and update any dependent formulae.
    2. Use Control + Alt + F9 to recalculate all worksheets in all open workbooks, disregarding the Calculate option setting.
    3. Press Shift + F9 to calculate the active worksheet solely, regardless of the Calculate option setting.
    4. Press Shift + Control + Alt + F9 to recheck formulae that are dependent on other files.
    5. Use F9 + Enter to commit the newly entered formula and calculate its value.

    Apart from recalculation, F9 also maintains the link between formulas and their source.

    This keyboard shortcut is frequently used by financial analysts to improve their productivity and achieve more significant outcomes with less effort.

    (Source: Wall Street Prep)

    Shortcut #2: Ctrl + Alt + F9

    To refresh your Excel worksheet using a keyboard shortcut, try using the combination of keystrokes known as ‘Ctrl + Alt + F9’. This shortcut is guaranteed to recalculate all formulas in your workbook and update any changes made since the last calculation was performed. Here’s how to execute it:

    1. Click on the cell or range that you wish to refresh
    2. Press the ‘Ctrl’ and ‘Alt’ keys simultaneously
    3. Then, press the ‘F9’ key
    4. Finally, release all three keys together

    This will trigger the recalculation process, and your Excel worksheet will be refreshed in an instant. It’s a simple and efficient method that will save you time and effort, especially if you’re working on complex spreadsheets that contain multiple formulas.

    It’s important to note that this shortcut will only refresh the active worksheet. To recalculate an entire workbook, you’ll need to use a different combination of keystrokes. However, that’s a topic for another article.

    Don’t miss out on the benefits of using shortcuts like ‘Ctrl + Alt + F9’ to make your work more efficient and save time. Start using them today to see the difference it can make in your productivity and output.

    Shortcut #3: Shift + F9

    Reinvigorate your Excel worksheet with this fifth keyboard shortcut. This combination of keys will help you refresh your data with ease.

    To use this highly-effective shortcut, follow these six steps:

    1. Highlight the cell range that needs refreshing.
    2. Press Shift + F9, which will refresh the data in the selected cell range.
    3. No need to worry about changing your whole sheet as this shortcut only refreshes selected cells.
    4. Should you want to update the whole sheet, press Ctrl + Alt + F9 instead.
    5. To refresh a specific external data range, select it, and hit Ctrl + Alt + Shift + F9.
    6. Finally, make use of this shortcut’s precision by holding down the Ctrl key as you click on the Refresh icon, which will refresh the selected cells only.

    This shortcut is perfect for users who need to refresh a specific number of cells and not an entire sheet. It is especially helpful to those who frequently update their spreadsheets, ensuring clean and up-to-date data.

    Don’t miss out on the efficiency provided by the Shift + F9 keyboard shortcut. Try it out and see the results for yourself! Refresh your Excel worksheet quickly and accurately, and make better-informed decisions with correct data.

    Shortcut #4: Ctrl + Alt + Shift + F9

    In Excel, there is a powerful shortcut that can refresh and recalculate your entire worksheet with ease. By using a combination of keys, you can quickly update any changes made to your data. This sophisticated shortcut involves pressing Ctrl, Alt, Shift, and F9 all at the same time.

    To utilize this shortcut effectively, follow these five simple steps:

    1. Open your Excel worksheet that you wish to refresh.
    2. Press and hold down the Ctrl, Alt, and Shift keys simultaneously.
    3. While holding down these keys, press the F9 key on your keyboard.
    4. Release all of the keys.
    5. Observe as your worksheet refreshes and recalculates.

    It’s essential to note that this shortcut is different from simply pressing F9 to refresh your data. By using the combination of keys, you will recalculate everything in the worksheet, including external references, charts, and formulas that Excel may not refresh otherwise.

    One unique detail about this shortcut is that it’s most useful when you have external links or complex formulas in your worksheet. By refreshing these elements, you ensure that your data is as accurate as possible.

    Interestingly, this shortcut has been around for a long time and has been a vital tool for Excel users when working with complicated data sets. It has remained a staple of the program throughout its various versions and updates.

    Shortcut #5: Ctrl + Alt + Shift + F10

    For Excel users looking for a quick way to refresh their worksheet, this fifth keyboard shortcut provides a simple solution. By pressing Ctrl + Alt + Shift + F10, users can clear all existing data and formatting from their worksheet and replace it with the current data in the source region.

    1. Select the range of cells that contain the source data.
    2. Press Ctrl + C to copy the data.
    3. Select the range of cells in the destination region.
    4. Press Ctrl + Alt + Shift + F10 to replace the existing data with the copied data.

    It is important to note that this shortcut will overwrite any existing data and formatting in the designated destination region.

    To avoid accidentally overwriting important data, it is recommended to make a backup of the worksheet before using this shortcut. Additionally, using the “Undo” function (Ctrl + Z) can be helpful in case any unwanted changes are made.

    Five Facts About 5 Keyboard Shortcuts to Refresh Your Excel Worksheet:

    • ✅ Keyboard shortcut F5 refreshes the current worksheet in Excel. (Source: Microsoft)
    • ✅ Pressing Ctrl + Alt + F9 forces a complete recalculation of all formulas in Excel. (Source: Excel Jet)
    • ✅ Keyboard shortcut Ctrl + Alt + Shift + F9 rebuilds the calculation chain in Excel, which may help resolve certain calculation issues. (Source: Ablebits)
    • ✅ Pressing F9 key alone refreshes and calculates all formulas in the active worksheet in Excel. (Source: Excel Campus)
    • ✅ Keyboard shortcut Ctrl + F5 is used to refresh the workbook window in Excel. (Source: ExcelOffTheGrid)

    FAQs about 5 Keyboard Shortcuts To Refresh Your Excel Worksheet

    What are the 5 keyboard shortcuts to refresh your Excel worksheet?

    The 5 keyboard shortcuts to refresh your Excel worksheet are:

    • F5 key, followed by the Enter key to refresh all cells in the worksheet.
    • Ctrl + Alt + F5 keys to refresh all cells and data connections in the active workbook.
    • Ctrl + Alt + Shift + F9 keys to recalculate all worksheets in all open workbooks, regardless of whether they have changed since the last recalculation.
    • Shift + F9 keys to recalculate the current worksheet.
    • Ctrl + F9 keys to calculate the selected cell.

    Can I customize the keyboard shortcuts for refreshing my Excel worksheet?

    Yes, you can customize the keyboard shortcuts for refreshing your Excel worksheet by going to File > Options > Customize Ribbon > Customize Keyboard. From there, you can assign your preferred shortcuts to the refresh commands.

    Do these keyboard shortcuts work in all versions of Excel?

    Yes, these keyboard shortcuts work in all versions of Excel, including Excel 2007, Excel 2010, Excel 2013, Excel 2016, Excel 2019, and Excel for Office 365.

    What are some benefits of using keyboard shortcuts to refresh my Excel worksheet?

    Using keyboard shortcuts to refresh your Excel worksheet can save you time and increase your productivity. It allows you to quickly and easily update your data without having to navigate through the Excel menus.

    What should I do if the keyboard shortcuts do not work?

    If the keyboard shortcuts do not work, make sure that your Excel worksheet is not in editing or cell entry mode. Also, check to see if the keyboard shortcuts have been customized or disabled by your Excel settings or add-ins.

    Can I use these keyboard shortcuts on a Mac?

    Some of these keyboard shortcuts may work on a Mac, but they may need to be modified or substituted with different keys. To check the Mac equivalents for these keyboard shortcuts, go to the Excel menu > Preferences > Ribbon & Toolbar, and then look for the keyboard shortcuts under the Customize section.