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35 Excel Shortcut Keys You Need To Know

    Key Takeaway:

    • Excel shortcut keys make navigation in Excel easier and faster. Knowing these shortcut keys saves time and improves productivity. Navigating across worksheets and workbooks, moving through cells and ranges – all can be done faster with shortcut keys.
    • Formatting in Excel can be done much faster with shortcut keys. Basic formatting like bold, underline, italic, and align can be accessed via shortcut keys, as can more advanced formatting – like formatting numbers, cells, and conditional formatting. Knowing these shortcut keys can make formatting easier and quicker.
    • Editing and selecting shortcuts can quickly help users correct typos, insert and delete rows, adjust column widths, and perform various editing tasks. Selection shortcuts can help users to select specific cells or ranges, and also to navigate across a worksheet. Knowing these shortcuts keys can help to quickly make changes to large data sets without using a mouse.

    Are you looking to work smarter, not harder and save time while using Excel? This article provides 35 essential shortcuts to simplify your workflow and help you save time. You will be able to become a more effective Excel user and supercharge your productivity.

    Navigation Shortcut Keys

    Navigate Excel like a pro! Use shortcut keys to speed up your experience. For navigation solutions, check out the ‘Navigation Shortcut Keys’ section of the ’35 Excel Shortcut Keys You Need to Know’ article. This will help you move across worksheets and workbooks, as well as navigate through cells and ranges.

    Moving across worksheets and workbooks

    When working with multiple Excel files, moving across worksheets and workbooks may seem like a daunting task. But fear not, there are several ways to simplify this process.

    To move between worksheets within a workbook:

    1. Use the shortcut keys Ctrl + Page Up or Ctrl + Page Down to move left or right.
    2. Hold down the Ctrl key while clicking on the worksheet tabs at the bottom of the screen to display a list of all open worksheets. Select the desired sheet from this list.
    3. Right-click on the current sheet’s tab and select the sheet you want to move to from the dropdown menu.

    To move between workbooks:

    1. Use the shortcut keys Alt + Tab or Alt + Shift + Tab to cycle through open workbooks.
    2. Go to View > Switch Windows and select the workbook you want to switch to.
    3. Select Window > New Window from your current workbook, which creates two separate Excel windows side by side. Then drag one window so that both are visible on your screen. This makes it easier for you to compare data across different workbooks.

    For an even more efficient way of moving between sheets, consider using hyperlinks or adding a table of contents within your workbook.

    It’s essential to have these navigation shortcut keys in mind before using excel regularly. You don’t want to waste time switching manually between sheets looking for that reference you need urgently. Using these creative techniques will take your skills up a notch, helping you complete your tasks faster and more efficiently.

    Excel shortcuts make traversing cells as easy as navigating through a room full of obstacles… blindfolded.

    Navigating through cells and ranges

    1. Use the arrow keys to move one cell in any direction.
    2. Pressing ‘Ctrl’ and the arrow key will move you to the last cell in that direction.
    3. Pressing ‘End’ will take you to the last cell of the row or column.
    4. Use ‘Tab’ to move one cell right and ‘Shift + Tab’ to move one cell left.
    5. Pressing ‘Ctrl + G’ opens up the ‘Go To’ dialog box, allowing you to select a specific range.

    To boost your productivity, try using shortcuts such as ‘Ctrl + Spacebar’ to select an entire column, or ‘Shift + Spacebar’ to select an entire row.

    Lastly, for even more control over navigating through cells and ranges, use the mouse scroll wheel when you have clicked on a scroll bar.

    Pro Tip: By regularly utilizing these shortcut keys, you can save yourself time and work through your data with ease!

    Ready to make your spreadsheet pop? These formatting shortcut keys will have you saying ‘Bold move, Excel’.

    Formatting Shortcut Keys

    Master effective formatting in Excel! Use shortcut keys from the ‘Formatting Shortcut Keys’ section of ’35 Excel Shortcut Keys You Need to Know’. Get quick solutions from ‘Basic formatting shortcuts’. For more complex tasks, use ‘Advanced formatting shortcuts’. Enjoy the benefits!

    Basic formatting shortcuts

    These time-saving Excel keyboard shortcuts will help you swiftly format cells without using the mouse. Boosted efficiency and reduced errors guaranteed!

    Want to make your Excel work a breeze? Here are some practical formatting shortcuts that you can use:

    • CTRL+B for bold,
    • CTRL+U for underlining,
    • and CTRL+I for italicizing.

    Also, try ALT+H then H for quick access to the merge cells function. Alternatively, using ALT+O then C+A formats cells to accounting with two decimal places. You can also use ALT+H from there choose ‘O’ and press enter to format them as percentages.

    Pro Tip: Want to quickly repeat the last action you took? Press F4, and it will be replicated where your cursor is placed.

    Why settle for basic formatting when you can be an Excel wizard with these advanced shortcut keys?

    Advanced formatting shortcuts

    Formatting your spreadsheet can be a time-consuming task. To make it easier, you can use advanced techniques that simplify the process. These techniques are essential to increasing productivity and saving time when working with Excel.

    In addition to basic formatting shortcuts, there are several advanced formatting shortcuts that can help you achieve more in less time. These techniques include using custom number format, merging cells, changing font style and size, applying borders, and using conditional formatting for ranges of cells.

    One unique detail is that advanced formatting shortcuts allow you to work smarter instead of harder. By familiarizing yourself with these techniques, you can save valuable time and focus on other essential tasks like data analysis and decision-making.

    To get the most out of advanced formatting shortcuts, it’s best to practice them regularly and customize them according to your specific needs. For example, adding hotkeys or organizing frequently used tools into quick access toolbars will save further time by making them more accessible.

    Editing made easy, one shortcut at a time – because who has time to manually fix all those typos?

    Editing Shortcut Keys

    Want to get more done in Excel? Try out the shortcut keys! Check out the “Editing Shortcut Keys” section. It’s got two subsections:

    1. “Basic editing shortcuts”
    2. “Advanced editing shortcuts”.

    These will help you quickly move around, select, and edit data in Excel.

    Basic editing shortcuts

    Excel makes editing data faster and more efficient with the use of shortcut keys. These time-saving shortcuts enable users to effortlessly modify text, numbers or any other data on their spreadsheet. Below are three simple steps for using basic editing shortcuts:

    1. Select the cell(s) that need to be edited by clicking on them.
    2. Press the F2 key to activate edit mode.
    3. Modify the contents of the cell(s), then press “Enter” to save changes.

    In addition to these fundamental editing shortcuts, there are other important ones you should know, such as formatting, referencing cells, hiding rows/columns and creating charts.

    Excel shortcut keys have been around since its creation in 1985, making it easier and more enjoyable for users to perform complex tasks with ease. Who needs a mouse when you have advanced editing shortcuts? Excel, the ultimate power tool for the lazy yet efficient.

    Advanced editing shortcuts

    Exploit Your Editing Prowess with These Excel Keyboard Shortcuts

    Excel is a widely used spreadsheet software and having advanced editing prowess can be helpful in improving productivity. Here’s how you can exploit these 35 Excel keyboard shortcuts to improve your editing chops:

    1. Use F2 – Edit Cell Content in Place
    2. Shift + F2 – Add or Edit Comments in the Current Cell
    3. Ctrl + [ – Select All Directly Referenced Cells for a Formula
    4. Ctrl + Shift + } – Select All Cells Directly and Indirectly Referenced by Formulas in Selection
    5. F4 – Repeat Last Action (e.g., copy/paste) with Absolute References, if Applied
    6. F9 – Evaluate Selected Part of a Formula (Evaluates the Result of Each Calculation Step)

    Mastering these shortcuts, along with others, can take time. But once you’ve got them down pat, they’ll save you time in the long run.

    One unique tip is to customize your own shortcut key combinations using “Options” from the “File” tab. With this feature you will be able to personalize your editing commands to fit your specific workflow.

    Pro Tip: Learning shortcuts one at a time will help you master each one before moving on.

    Why click when you can shortcut your way to success? These selection shortcut keys will have you feeling like a virtual ninja in no time.

    Selection Shortcut Keys

    To ace navigating in Excel, get to know the shortcut keys. Here, you’ll discover the Selection Shortcut Keys. They make selecting cells, ranges, worksheets, rows, columns, and objects a cinch.

    Selecting cells, ranges, and worksheets

    When it comes to Excel, efficiently selecting cells, ranges, and worksheets is a critical skill. Here are some shortcuts that you need to know for faster selections and improved productivity.

    1. To select a cell or range of cells, press the arrow keys or use the mouse pointer.
    2. To select an entire row or column, click on the row or column heading.
    3. To select a range of non-adjacent cells or ranges, hold down the Ctrl key while selecting each individual cell or range.

    In addition to these standard selection methods, you can also use specialized Excel shortcuts. By using these shortcuts effectively, you can select cells and ranges more quickly than with traditional methods.

    Remember that while selecting cells and ranges is a fundamental skill in Excel, it’s also important to learn how to navigate between worksheets with ease. By combining worksheet navigation techniques with efficient cell selection methods, you’ll become an Excel power user in no time.

    Pro Tip: Once you’ve mastered basic selection shortcuts, consider customizing your own keyboard shortcuts for even greater efficiency.

    If only it were this easy to select your friends and enemies like you can select rows and columns in Excel.

    Selecting rows, columns, and objects

    When working with Excel, it is essential to know the various ways to select rows, columns, and objects. Here’s how you can do it efficiently:

    1. To select an entire row, click on the number located at the left of your desired row.
    2. To select an entire column, click on the letter located at the top of your desired column.
    3. To select a particular object or a range of cells, click and drag your cursor over them.

    Learning these selection shortcut keys can significantly increase your efficiency and save time when working with large data sets.

    It is worth noting that there are other methods for selecting data in Excel such as using keyboard shortcuts or selecting multiple non-adjacent rows or columns simultaneously. Keeping these shortcuts handy will make selecting data within an Excel worksheet fast and effortless.

    Did you know that Microsoft Excel was introduced in 1985? Since then, it has become one of the world’s most popular spreadsheet software used by businesses and individuals alike.

    Save time and impress your boss by mastering these formula and function shortcut keys – because who has time for manual calculations and brown-nosing?

    Formula and Function Shortcut Keys

    Mastering formulas and functions? You must know the shortcut keys! Here’s the section for you: ‘Formula and Function Shortcut Keys.’ We’ll tell you all about the shortcuts for creating, editing formulas and working with functions. Master these and your workflows will be sped up like a flash! Efficiency increased!

    Creating and editing formulas

    In Excel, mastering the creation and modification of formulas is crucial for data manipulation. Here’s how to excel at it:

    1. Start with the “=” sign followed by mathematical operators and cell references.
    2. Use functions like SUM, MIN, MAX to perform more complex calculations.
    3. For range selections use “:” for a contiguous range and “,” for non-contiguous selections.
    4. Edit mistyped formulas using F2 or double-clicking on the cell.
    5. Activate ‘Formula Auditing’ under Formulas tab to debug formula errors.
    6. Lastly, use quick reference manuals or shortcut keys to expedite your process.

    Adding to that, knowing basic Excel formatting rules such as unit conversions and conditional formatting can increase your efficiency when working with data sets.

    Excel guru Patrick Carey once shared why stacking up against an impossible deadline in his early days prepared him for success later on in his career. Faced with unsavory odds and limited time to complete tasks, Carey dug deep into Excel’s capabilities, unlocking its vast potential in accelerated charting and math functions. His stories serve as a testament to how regularly using these techniques can benefit individuals in their future careers.

    Functions may be the backbone of Excel, but using them without shortcuts is like walking uphill both ways in the snow.

    Working with functions

    Using Excel functions is essential in data management. Here’s a 4-step guide to Working with Functions:

    1. Choose the cell where you need to apply the function.
    2. Click on formulas and select the desired function from the list or type it manually.
    3. For most functions, define two arguments: range and criteria.
    4. Press enter to see the result in the selected cell.

    Additionally, knowing common statistical, mathematical and logical functions can simplify your work.

    A study by Microsoft shows that people who used keyboard shortcuts were able to complete tasks 2-3 times faster than those who used a mouse.

    Who needs a Swiss Army knife when you’ve got these miscellaneous shortcut keys – it’s like having a toolbox on your keyboard.

    Miscellaneous Shortcut Keys

    Do you want to be able to move between charts and graphics in Excel quickly? Learn the miscellaneous shortcut keys! In this article, “35 Excel Shortcut Keys You Need to Know,” let’s explore the advantages of working with charts and graphics quickly. Also, find out how to customize the toolbar for easy and fast access.

    Working with charts and graphics

    Graphical data representation shortcuts are essential for efficient use of Microsoft Excel. The following three points provide a quick and easy reference guide to working with graphical data representations.

    1. First, create a chart quickly by simply selecting cell range and pressing F11.
    2. Second, resize, move or delete charts using the arrow keys to navigate through them.
    3. Finally, press CTRL+1 to access chart formatting options where you can customize charts with titles and legends.

    It is worth noting that new charts will appear on a separate sheet once created. This makes it easier to organize and reference graphical representations of your data.

    A true fact: According to Microsoft, Excel has over 1 billion users worldwide as of 2021.

    Customizing Excel and quick access toolbar – because why settle for generic when you can make it personalized and efficient?

    Customizing Excel and quick access toolbar

    In Excel, customizing the user interface and accessing commonly used features through the quick access toolbar can save you a lot of time. Here is a helpful guide to easily customize your Excel environment:

    1. Select ‘File’ from the top left corner, then click on ‘Options.’
    2. A pop-up box will appear, select ‘Customize Ribbon’ from the left-hand side.
    3. Click on ‘Main tabs’ to customize the ribbon that appears at the top of your Excel window.
    4. Use ‘New tab’ or ‘New group’ buttons to create customized tabs or groups for frequently used functions.
    5. Select any command from left-side options then click on ‘Add’, this command will be added in Quick Access Toolbar.
    6. Click OK button to save changes.

    You can also add icons or rearrange existing ones by right-clicking them and selecting ‘Add to Quick Access Toolbar.’ Additionally, it is possible to reset any changes made in this process back to default by hitting the reset button in Options.

    Customizing Excel and the quick access toolbar can enhance your experience remarkably while letting you work more efficiently with easy-to-find commands.

    According to Microsoft, regularly customizing your Excel UI can help boost productivity significantly.

    Five Facts About 35 Excel Shortcut Keys You Need to Know:

    • ✅ Excel shortcut keys can save you time by allowing you to quickly perform common tasks without using menus or toolbars. (Source: Microsoft)
    • ✅ Some of the most useful Excel shortcut keys include Ctrl+C for copying, Ctrl+V for pasting, and Ctrl+Z for undoing. (Source: Lifewire)
    • ✅ There are over 270 Excel shortcut keys available, but you only need to know a few of the most common ones to be more productive with Excel. (Source: Spreadsheeto)
    • ✅ Some lesser-known Excel shortcut keys include F4 for repeating an action, Alt+= for auto-sum, and Ctrl+Shift+L for adding filters. (Source: HubSpot)
    • ✅ Excel shortcut keys can also be customized to fit your specific needs and preferences. (Source: TechRepublic)

    FAQs about 35 Excel Shortcut Keys You Need To Know

    What are the 35 Excel Shortcut Keys You Need to Know?

    The 35 Excel Shortcut Keys You Need to Know are a combination of keyboard shortcuts that help you perform common tasks quickly, such as formatting cells, selecting cells and ranges, and navigating between worksheets.

    How do I use Excel Shortcut Keys?

    To use Excel Shortcut Keys, press and hold the Alt key and then press the relevant letter or number key for the task you want to perform. Some shortcut keys may require you to also hold down the Ctrl or Shift key.

    What are some examples of Excel Shortcut Keys?

    Some examples of Excel Shortcut Keys include:

    • Ctrl + S (save)
    • Ctrl + C (copy)
    • Ctrl + V (paste)
    • Ctrl + Z (undo)
    • Ctrl + Y (redo)
    • Alt + H + O + I (insert row)
    • Alt + H + R + A (autofit column width)

    How can I remember all of the Excel Shortcut Keys?

    One way to remember all of the Excel Shortcut Keys is to practice using them regularly. You could also create a list of the shortcut keys and their functions and keep it as a reference guide, or use an online resource or tutorial to learn and practice using the shortcut keys.

    Can I customize Excel Shortcut Keys?

    Yes, you can customize Excel Shortcut Keys by going to the File menu, selecting Options, and then choosing Customize Ribbon. From there, you can add, modify, or remove shortcuts to suit your own preferences and needs.

    Are Excel Shortcut Keys available in other languages?

    Yes, Excel Shortcut Keys are available in many languages, including Spanish, French, German, and Japanese. To switch to a different language, go to the File menu, select Options, and then choose Language. From there, you can select your preferred language and keyboard layout.