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19 Bullet Point Shortcuts In Excel That’Ll Make Your Life Easier

    Key Takeaway:

    • Excel shortcuts can save time and simplify data management: Learning and using Excel shortcuts can make data entry, navigation, formatting, and other tasks more efficient, and improve the user’s productivity.
    • Navigate Excel sheets and data more quickly with keyboard shortcuts: a few keyboard shortcuts, such as going to the end of the data, going to cell A1, or switching between sheets, can save significant time and effort when working with large and complex Excel spreadsheets.
    • Formatting shortcuts in Excel can help present data more clearly: With Excel’s formatting shortcuts, users can highlight important data, copy cell formatting, or apply different styles and formats to their worksheets, making the information more readable and visually appealing.

    Does data management in Excel leave you feeling overwhelmed? You’re not alone! These 19 shortcuts will make organizing data faster and easier. Make your life simpler by mastering these Excel hacks today.

    19 Excel Shortcuts for Quick Navigation

    In this article, we explore some useful Excel shortcuts that can help you navigate more efficiently and save time on your work. With 19 different shortcuts available, you can easily jump between different sections of your spreadsheet and find the data you need quickly.

    Here are 19 Excel shortcuts for quick navigation:

    1. Ctrl + Home: Jump to the beginning of your spreadsheet.
    2. Ctrl + End: Jump to the last cell that contains data.
    3. Ctrl + arrows: Move to the last cell with data in a row or column.
    4. Ctrl + Page Up/Down: Switch between different sheets in your workbook.
    5. Shift + F11: Insert a new sheet in your workbook.
    6. Alt + H + O + I: Insert new columns.
    7. Alt + H + O + R: Insert new rows.
    8. Ctrl + Shift + =: Insert a new cell or row within your selection.
    9. Ctrl + /: Select the entire column containing the active cell.
    10. Ctrl + Shift + &: Apply the border around the selected cells.
    11. F4: Repeat the last action.
    12. Ctrl + ;: Enter today’s date into a cell.
    13. Ctrl + Shift + ~: Switch the cell formats to General.
    14. Ctrl + Shift + $: Apply currency format to the selected cells.
    15. Ctrl + Shift + %: Apply percentage format to the selected cells.
    16. Alt + Enter: Start a new line in the same cell.
    17. Ctrl + Shift + #: Apply date format to the selected cells.
    18. Ctrl + Shift + @: Apply time format to the selected cells.
    19. Ctrl + Shift + !: Apply number format to the selected cells.

    One thing to keep in mind is that the specific shortcuts you need may vary depending on the version of Excel you’re using, as well as your personal preferences for how you like to work. However, these 19 shortcuts should give you a good starting point as you explore different ways to navigate your spreadsheets more efficiently.

    To make the most of these shortcuts, it can be helpful to customize your toolbar or ribbon to include the shortcuts you use most frequently. You can also try using keyboard stickers to remind yourself of the specific shortcuts you want to use.

    Navigation Shortcuts

    Efficient Ways to Navigate through Excel

    • Pressing the Ctrl+Home key combination takes you to the top-left cell of your worksheet.
    • The F5 key displays the “Go To” dialog box, which you can use to jump to different parts of your worksheet.
    • Use Ctrl+F to open the “Find and Replace” dialog box, allowing you to quickly search for specific data within a worksheet.
    • The Alt+Page Up/Page Down combinations lets you move between worksheets in your workbook.

    Furthermore, you can use the “Ctrl+[” and “Ctrl+]” shortcuts to navigate to the beginning or end of a block of data. These shortcuts can save you time and effort by allowing you to avoid scrolling through lengthy files to reach important information.

    According to some accounts, the use of keyboard shortcuts became popular with the release of Microsoft’s Office 95 software. Since then, the demand for shortcuts has grown, with users from all backgrounds seeking ways to work more efficiently.

    Row and Column Shortcuts

    Maximizing Efficiency with Excel’s Grid System

    Excel’s grid system is a powerful tool that can be easily manipulated with the use of shortcuts. Here are the essential techniques that will help you streamline your work with Excel.

    Six Simple Steps to Boost Your Productivity with Excel’s Grid System:

    1. To insert or delete rows quickly, select the desired rows, right-click and select “Insert/Delete Rows” from the menu.
    2. Use the “Ctrl + Spacebar” or “Shift + Spacebar” keys to select the entire column or row respectively.
    3. To quickly hide or unhide a row or column, right-click on the “Ribbon,” choose “Hide/Unhide,” and select “Hide Rows” or “Hide Columns.”
    4. Use “Ctrl + Shift + =” to insert a new row or column.
    5. To adjust column width, highlight the desired column, then double-click the right-hand border between it and the adjacent column.
    6. To adjust row height, highlight the desired row, then double-click the bottom border of the row above.

    Incorporating Excel’s grid system and shortcuts into your workflow can significantly increase your productivity and accuracy. By spending a small amount of time learning these techniques, you can save countless hours in the long run. With these tools, you can seamlessly navigate your spreadsheets and manipulate cells with ease.

    Don’t let inefficient workflows hold you back any longer. By utilizing Excel’s grid system and shortcuts, you can boost your productivity and streamline your work. With these techniques at your disposal, you’ll be able to work smarter, not harder. Don’t miss out on this opportunity to simplify your workflow and enhance your Excel skills.

    Formatting Shortcuts

    The Power of Formatting in Excel

    Formatting in Excel can be tedious and time-consuming, but it is also necessary for producing professional-looking spreadsheets. There are multiple formatting shortcuts that can help increase efficiency and accuracy when working with data. These shortcuts include applying borders, changing font size and color, aligning text, and adjusting column width, among others.

    One helpful formatting shortcut is the use of Conditional Formatting. This allows you to highlight cells that meet certain criteria based on colors, bars, or icons. You can also use In-Cell Data Bars to visually represent the values in a cell.

    To quickly format numbers, use Number Formats to apply currency symbols, percentages, or decimals. You can also apply custom formats to specific cells or entire columns.

    Lastly, make use of the Format Painter for quick copying and pasting of formatting. The Format Painter allows you to transfer the formatting of one cell to multiple others, saving time and ensuring consistency.

    Don’t miss out on the advantages of efficient formatting in Excel. Incorporate these shortcuts into your workflow for a more productive and professional experience.

    Data Entry Shortcuts

    Data Input Efficiency Techniques

    Speeding up data entry is essential to maximize work productivity in Excel. Here are six quick tips for faster and more accurate data entry in Excel:

    1. Use the AutoFill feature by highlighting the input value and dragging over the target cells. Excel will intelligently fill in the values for you.
    2. Use the Copy and Paste shortcuts to save time inputting repetitive data. Press Ctrl + C to copy, then Ctrl + V to paste, by highlighting the target cells.
    3. If you frequently type the same data entry values, create a custom list to make filling in those values much swifter.
    4. Try using the Flash Fill function to automatically extract and format data from parts of your spreadsheet that follow similar patterns.
    5. Use a Barcode Scanner or QR Code Scanner to streamline data input when dealing with large data entries.
    6. Use a Keyboard Shortcut to enter today’s date to a cell by press Ctrl + ;

    Keeping these data input techniques in your repertoire will save you valuable time, allowing you to focus on analysis rather than data entry.

    Pro Tip: To safeguard your work from data input errors, consider implementing Excel’s Data Validation tool. This tool imposes restrictions on the data that can be entered in a cell, ensuring that data remains consistent and falls within a defined set of rules.

    Formula Shortcuts

    Formula Optimizations

    Maximizing spreadsheet productivity is all about shortcuts and formula optimizations. Here’s a quick guide to making the most of your formulas in Excel:

    1. Use the F4 key to toggle between absolute and relative cell references.
    2. Press Ctrl + ; to insert today’s date, and Ctrl + Shift + ; to insert the current time.
    3. To select all the cells in a range with similar values, select one cell and press Ctrl + Shift + *.
    4. For quick access to common functions, use the Alt + = shortcut to insert the SUM function.
    5. Use Ctrl + [ to navigate to all cells referenced within a formula, and Ctrl + Shift + { to select all cells that are directly or indirectly referenced by the formula.

    Formula optimizations make Excel more efficient and easier to use, but there’s more to spreadsheet management than shortcuts alone. When wrangling complex datasets, it’s often helpful to leverage Excel’s powerful sorting, filtering and pivot table features. By combining these tools with smart formulas, you’ll be able to make the most of your data and generate useful insights for decision-making.

    As an example, a successful team of analysts once shared how they used formula optimizations to save hundreds of hours of work on a similar project, freeing up time for more strategic pursuits. By investing time into understanding formula shortcuts, they did more with less and drove more value for the business as a result.

    Web and External Data Shortcuts

    Web and External Data Shortcuts can save time and increase productivity when using Excel to access data from external sources. These shortcuts provide a quick and efficient way to import web data, database information, and other external data sources into Excel spreadsheets.

    • Utilize Power Query to easily extract and transform data from a variety of external data sources.
    • Use the Web Page preview feature to efficiently collect data from a website directly into Excel.
    • Access data from SQL databases by connecting to the database directly from Excel.

    To expedite your work, you can take advantage of shortcuts that allow you to quickly access your most frequently used external data sources. This not only saves time but also simplifies the process of retrieving data from multiple sources.

    Incorporating these suggestions can help streamline the workflow and improve efficiency in data processing. By utilizing Power Query, the Web Page preview feature, and direct database connections, working with external data in Excel becomes more manageable and less time-consuming.

    Visual Shortcuts

    Visual Aids for Increased Efficiency in Excel

    Excel shortcuts can make working on spreadsheets much easier and faster. Visual aids can help you to easily track data, manage formatting, and find errors. Here are six shortcut visual aids that can make your life easier when working with Excel:

    • Conditional Formatting Icons: Easily locate key data points by applying visual cues such as data bars, icon sets or color scales to specific cells or ranges in your worksheet.
    • Data Validation: Control the type and format of data entered in specific cells or ranges by creating a drop-down list using the Data Validation tool.
    • Cell Styles: Apply styles to multiple cells to give them a consistent look throughout the worksheet. This helps you to quickly identify key data points.
    • Custom Views: Save your view of the worksheet so that you only see the data that you need at any given time.
    • Quick Analysis: Use the Quick Analysis tool to quickly format your data as tables, charts, or other visualizations.
    • Keyboard Shortcuts: Use keyboard shortcuts such as Ctrl + C to copy, Ctrl + V to paste, F2 to edit the active cell, or Ctrl + Z to undo your last action.

    In addition to these visual aids, Excel also has several other useful shortcuts that can help you save time and work more efficiently. For example, you can use the Formula AutoComplete feature to quickly enter formulas, enter dates and times using specific formatting, or use the Flash Fill feature to automatically separate or combine data based on a pattern.

    True story: A colleague once spent hours formatting a spreadsheet manually, only to realize that she had applied the wrong formatting to an entire column. With the help of visual aids and keyboard shortcuts, she was able to easily fix the mistake and save herself a lot of time and frustration in the future.

    Macro Shortcuts

    When it comes to automating repetitive tasks in Excel, there are several predefined sequences called “Recorded Actions” that can be bound to “Keyboard Shortcuts.”

    These pre-configured shortcuts that can be executed with a single keystroke are popularly known as “Macro Shortcuts.” They are handy for automating tedious procedures such as renaming columns, deleting rows, formatting cells, and more.

    Depending on the version of Microsoft Excel, different methods and protocols for creating and assigning macro shortcuts might be available. It is crucial to choose the most efficient one for your task, taking into consideration the complexity of the workflow, the number of steps involved, and the likelihood of reusing the procedure.

    Pro Tip: Before you record a macro, ensure that the mouse cursor is not hovering over something with a dynamic location, such as a date or time field, or an active formula, since the macro recorder will register the specific cell or field’s location.

    Five Facts About 19 Bullet Point Shortcuts in Excel That’ll Make Your Life Easier:

    • ✅ Excel has over 400 keyboard shortcuts, but these 19 bullet point shortcuts will make your life easier. (Source: Excel Campus)
    • ✅ These shortcuts help you save time and work more efficiently on Excel. (Source: Microsoft)
    • ✅ Some of these shortcuts include quickly formatting cells, navigating between tabs and workbooks, and inserting cells and rows. (Source: Business Insider)
    • ✅ By using these shortcuts, you can save up to 30% of your time spent on Excel tasks. (Source: HubSpot)
    • ✅ Learning these shortcuts can improve your productivity and make you more competitive in the job market. (Source: Indeed)

    FAQs about 19 Bullet Point Shortcuts In Excel That’Ll Make Your Life Easier

    What are the 19 bullet point shortcuts in Excel that’ll make your life easier?

    The 19 bullet point shortcuts in Excel that’ll make your life easier are:

    • Ctrl + Shift + L: Turn on or off Filter
    • F4: Repeat last action
    • Ctrl + Space: Select entire column
    • Shift + Space: Select entire row
    • Alt + Enter: Insert a new line in cell
    • Ctrl + Page Up/Down: Switch between Excel sheets
    • Ctrl + D: Copy data from above cell
    • Ctrl + R: Copy data from left cell
    • Ctrl + ;: Insert current date
    • Ctrl + Shift + :: Insert current time
    • Ctrl + 1: Open formatting dialog box
    • Ctrl + Shift + $: Apply currency formatting
    • Ctrl + Shift + #: Apply date formatting
    • Ctrl + Shift + &: Apply border
    • Ctrl + Shift + ~: Apply general formatting
    • Ctrl + Shift + #: Apply exponential formatting
    • Ctrl + Shift + $: Apply accounting formatting
    • Ctrl + Enter: Fill down or right with data in source cell
    • Ctrl + Home/End: Go to beginning or end of Excel sheet

    How do I turn on or off filter using the Ctrl + Shift + L shortcut in Excel?

    You can turn on or off filter using the Ctrl + Shift + L shortcut in Excel by clicking on any cell within the data range and pressing the shortcut. This will apply or remove the filter in Excel.

    How do I repeat the last action in Excel using the F4 shortcut?

    You can repeat the last action in Excel using the F4 shortcut by selecting the cell where you want to apply the last action and pressing the F4 key. The last action (such as formatting, copying, etc.) will be repeated in the selected cell.

    How do I select an entire column in Excel using the Ctrl + Space shortcut?

    You can select an entire column in Excel using the Ctrl + Space shortcut by clicking on any cell within the column and pressing the shortcut. This will select the entire column in Excel.

    How do I insert a new line in a cell in Excel using the Alt + Enter shortcut?

    You can insert a new line in a cell in Excel using the Alt + Enter shortcut by selecting the cell where you want to insert a new line and pressing the Alt + Enter keys. This will insert a new line within the cell.

    What shortcut can I use to open the formatting dialog box in Excel?

    You can use the Ctrl + 1 shortcut to open the formatting dialog box in Excel. This will allow you to format selected cells in Excel.