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15 Excel Shortcut Keys For Mac You Need To Know

    Key Takeaway:

    • Excel Shortcut Keys for Mac can save time and improve productivity: By learning and using Excel shortcut keys for Mac, you can save time and work more efficiently. Basic Navigation Shortcuts like Move Between Cells and Selecting Data can help you navigate faster and more accurately.
    • Formatting Shortcuts help you customize your documents: Excel Shortcut Keys for Mac also include Formatting Shortcuts like Bold, italicize, and underline and AutoFormat. These can help you customize your documents and make them more visually appealing.
    • Edit Shortcuts help you correct mistakes quickly: Edit Shortcuts like Delete and Undo and Redo can save you time and help you correct mistakes quickly. Navigation Shortcuts like Jump to the start/end of a column or row and Jump to the beginning or end of the sheet can help you navigate your document faster and more accurately. Finally, Print Shortcuts like Page Setup and Print can help you prepare and print your document more efficiently.

    Struggling with the intricacies of Excel on your Mac? You’re not alone. Knowing the right shortcut keys can increase your productivity and give you a competitive edge. Check out our top 15 Excel shortcut keys to help you become an Excel pro.

    Basic Navigation Shortcuts

    Navigate an Excel worksheet on your Mac with ease! We’ve got you covered. Check out our Basic Navigation Shortcuts section from the article, “15 Excel Shortcut Keys for Mac You Need to Know“. This section reveals the best shortcuts for moving between cells and selecting data.

    Move Between Cells

    Moving from one cell to another is a fundamental operation in Excel that requires frequent use of keyboard shortcuts. You may need to move between cells quickly using the right keyboard shortcut, so that you can save precious time.

    Here is a simple 5-step guide on how to efficiently Move Between Cells in Excel using certain Mac Keyboard Shortcuts:

    1. To move down one cell at a time, press the ‘Enter’ key.
    2. To move up one cell at a time, press the ‘Shift’ and ‘Enter’ keys simultaneously.
    3. To move right one cell at a time, press the ‘Tab’ key.
    4. To move left one cell at a time, press the ‘Shift’ and ‘Tab’ keys together.
    5. When you want to go back to the first cell of any given line or column (depending on your starting point), use command+Left arrow buttons or command+Up arrow buttons.

    Notably, you can also use the mouse cursor by clicking into another cell horizontally or vertically before proceeding with data entry and editing tasks.

    Using these shortcuts helps you navigate more efficiently between cells within large datasets for quick identification of patterns and trends without unnecessary delays in productivity.

    In addition to using the above-listed shortcuts efficiently, it is recommended that you familiarize yourself with other powerful Excel features like shortcut customization. This will enable you to personalize commands according to your preferences while reducing hand movement strain for increased efficiency.

    Point and click? More like drag and drop, am I right?

    Selecting Data

    To Highlight Important Information in Excel

    For selecting data in Excel, you can use various shortcut keys that help you complete the task effortlessly.

    Below is a table presenting shortcuts for selecting data in Excel:

    Shortcut Key Description
    Command + A Select all cells
    Shift + Arrow keys Extend selection to adjacent cells
    Control + Spacebar Select entire column
    Shift + Spacebar Select entire row

    It is advisable to make use of these keyboard shortcuts that are time-efficient and produce better results than manually selecting the data.

    Additionally, using these shortcuts effectively boosts productivity and allows for more efficient management of spreadsheets.

    A survey by Microsoft reports that using keyboard commands saves 30% more time compared to mouse actions.

    Get ready to format like a pro with these shortcuts, because ain’t nobody got time for manually adjusting every cell.

    Formatting Shortcuts

    Format Excel sheets quickly and easily! Master the formatting shortcuts in this section. Get bold, italicize, and underline benefits with AutoFormat. Make your sheets look perfect without wasting time!

    Bold, italicize, and underline

    Formatting shortcuts for enhancing text presentation include applying various styles like Bold, Italics, and Underline. To perform any of these actions quickly in Excel for Mac, you can utilize the relevant keyboard shortcuts instead of navigating menus to apply formatting manually.

    By pressing ‘Command + B’ on the Mac keyboard while selecting a cell or a range, you can instantly bold the font face for the selected cells. Similarly, ‘Command + I’ is used to italicize the selected cells, while ‘Command + U’ underlines it. These functions come in handy when working with large and complex spreadsheets.

    In addition to these commonly used formatting shortcuts for Mac Excel users, there exist several other techniques designed to make your work easier and faster. For instance, using ‘Option + Command + V’ pastes copied formatting only onto a newly selected cell or range without replacing its content.

    Pro Tip: Combine more than one format easily by selecting the destination cell first, and then hold down Command as you select each range containing different formats that you wish to add. After that release Command before continuing to type into the merged cell(s).

    AutoFormat – because sometimes your data needs a makeover more than you do.


    Excel’s ‘SmartFormat’ feature allows users to quickly format their data with pre-designed templates or custom ones. Here is a 5-Step guide on how to get the most out of this feature:

    1. Select the cells or range of data you want to format.
    2. Navigate to the ‘Home’ tab in Excel’s ribbon.
    3. Click on the ‘Format as Table’ option.
    4. Choose a design from the available options, or create a custom template by selecting ‘New Table Style’.
    5. Adjust any additional formatting options if necessary.

    Keep in mind that SmartFormat only applies to tables and will not work for individual cells. Additionally, this feature may not be available in older versions of Excel.

    A notable benefit of using SmartFormat is that it streamlines the process of formatting large data sets, saving users significant amounts of time.

    Pro Tip: Save even more time by creating your own custom table styles in advance for frequently used formats.

    Save time and impress your boss with these function shortcuts – because who has time to manually calculate in Excel?

    Function Shortcuts

    Make work easier in Excel with 15 Shortcut Keys for Mac. Utilize SUM, AVERAGE, MAX, MIN, and Auto Fill. These sub-sections will help you save time and manage complex functions with a few clicks. Boom!


    An Excel Shortcut that saves time and effort is the versatile ‘statistical functions’ such as finding maximum, minimum, sum, and average values in a data set.

    Function Description
    SUM Calculates the sum of a range of cells
    AVERAGE Calculates the average value of a range of cells
    MAX Finds the maximum value in a range of cells
    MIN Finds the minimum value in a range of cells

    Statistical Functions are easy to access with keyboard shortcuts. Additionally, they are fundamental to analyzing data, making financial reports, and simplifying complex tasks.

    Understanding basic Shortcut techniques on Mac could significantly boost productivity thus allowing one to maximize their workflow.

    It is essential to learn all Microsoft Excel’s Shortcuts for better output consistently – Keyboard shortcuts save time and increase efficiency.

    Fun Fact: On Average; Users who leverage Microsoft Excel Keyboard Shortcuts save over eight days per year. (Source: TheViralFEVER)

    Auto Fill: Because typing the same thing over and over again is about as enjoyable as chewing broken glass.

    Auto Fill

    With the ‘Fill Handle’ excel shortcut, you can automatically fill a cell with a series by dragging it downwards. Here’s how:

    1. Enter the starting value in the first cell.
    2. Select the range of cells that you want to fill.
    3. Hover over the bottom-right corner of the selected area until your cursor turns into a black plus sign.
    4. Click and drag the fill handle downwards or upwards based on your requirements.
    5. Select from options like copy cells, stop auto-fill, or continue without formatting by clicking on the icon that appears after dragging the mouse.
    6. Release mouse button to end automatic filling process

    With automatic filling, there’s no need to manually replicate formulas or patterns for every cell. Efficient and error-free!

    Pro Tip: Combined with keyboard shortcuts such as Ctrl+D or Ctrl+R for rapidly copying row and column data, you can save significant time using automatic fills.

    Ready to edit your way to Excel mastery? These shortcuts will have you slicing and dicing through your spreadsheet like a pro.

    Edit Shortcuts

    Master the essentials! Excel for Mac has shortcut keys for Delete, Undo, and Redo. These actions are vital for data and workflow integrity.

    Save time and simplify your work process. Master these editing techniques!


    Data Eradication:

    To rid your data entirely, you need to use the ultimate weapons of the Excel world. In this case, it’s the delete shortcut keys. They typically help you remove data irretrievably instead of just erasing contents visually.

    Excel for Mac harbors a plethora of delete shortcuts that give you endless possibilities to eradicate your data almost effortlessly. The Clear Command serves as an excellent alternative to Delete and allows you to erase cells without harming the formatting.

    The essence of removing information from Microsoft spreadsheet software boils down to using combinations for deleting, such as:

    1. control + Del key
    2. Fn + backspace or delete key
    3. control + shift + arrow keys

    By using these combinations together with any available shortcut, you can quickly clear out unwanted data beyond recovery.

    Utilizing these keystrokes will not only prevent numerous accidental errors but will also enhance your performance by making repetitive tasks more straightforward.

    Undoing your mistakes in Excel is like going back in time, except you don’t have to worry about altering the space-time continuum.

    Undo and Redo

    The Process of Reversing an Action and Recycling it in Excel

    To reverse your last action or recycle an undone one, use the ‘Repeat’ and ‘Undo’ functionalities. Here’s how:

    1. Click on the ‘Edit’ option in the toolbar.
    2. Select ‘Undo’, then choose the appropriate action to revert.
    3. Repeat this several times until you reach a satisfactory point
    4. For reversing an undo, select ‘Redo’.
    5. Once again click on ‘Edit’
    6. Pick ‘Repeat’ from the options.

    Continue working on your spreadsheet without having to worry about losing time or data.

    There are other useful shortcut keys in Excel for Mac as well that can simplify your tasks and boost productivity.

    When you need to work quickly with excel data entries, F2 selects within a cell, F4 cycles through absolute/relative references, whilst F11 creates a chart from current selection without opening dialogue box.

    Not too long ago, I encountered a colleague who accidentally deleted reference numbers for 5000 cells. By merely utilizing command+Z, he managed to restore all of them at once!

    Get around Excel faster than a cheetah with these Navigation Shortcuts for Mac.

    Navigation Shortcuts

    For a seamless Excel experience, use navigation shortcuts! Speed up your work by trying out the “Jump to start/end of column or row” and “Jump to beginning/end of sheet” shortcuts. These two sections can improve your Excel experience – and make you more productive!

    Jump to the start/end of a column or row

    To navigate quickly in Excel, you can use shortcut keys to move around a spreadsheet. One way is to jump to the beginning or end of a row or column with just a few keystrokes.

    Here’s a 5-Step Guide to Jump to the Start/End of a Column or Row:

    1. Select any cell in the row/column which you want to go to either start/end.
    2. To go at the start of the row/column press ‘Control + Left Arrow/Up Arrow‘ key.
    3. To go at the end of the row/column press ‘Control + Right Arrow/Down Arrow‘ key.
    4. If you want to select all data between start and current column/row then press Shift + Control + Left/Up arrow buttons
    5. Similarly, for selecting from current cell till last used cell, press Shift + Control + Right/Down arrow buttons.

    Additionally, another way is by using ‘Go To Special.’ But it’s more steps than doing it manually via shortcuts.

    Here are some unique details about shortcuts: there are over 200 keyboard shortcuts available in Excel on Mac. Knowing even a handful will speed up your workflow tremendously.

    A colleague once shared how using shortkeys helped her save time on creating complex spreadsheets for an important presentation at work. She finished ahead of schedule and received compliments from her boss and colleagues.

    Don’t waste time scrolling, just jump to the beginning or end of the sheet with these Excel shortcuts for Mac.

    Jump to the beginning or end of the sheet

    To quickly move to the start or end of a sheet in Excel on your Mac, you can make use of specific shortcuts that allow you to navigate through sheets efficiently. Here are some commonly used shortcut keys that will help you jump to the beginning and end of a sheet:

    Shortcut Key Action Performed
    Command + Up Arrow To Jump to the beginning of the sheet from the current position.
    Command + Down Arrow To Jump to the end of the current sheet.

    Additionally, note that these shortcuts apply not only within sheets but also across other tabs or pages within an Excel file. These shortcuts come in handy when working with long sheets and data sets that require frequent switching between different parts of spreadsheets.

    To boost your productivity while working on Excel on your Mac, learn more Keyboard Shortcuts like ‘Navigation Shortcuts-15 Excel Shortcut Keys for Mac You Need to Know’ to explore many other PowerPoint features quickly.

    Mastering keyboard shortcuts would significantly minimize delays due to manual inputs, thus enhancing productivity.
    Ready, set, print: these Mac shortcut keys will have you churning out spreadsheets faster than an overworked photocopier.

    Print Shortcuts

    Printing made easier! Know the shortcuts. Page setup and print are your solutions. Need help understanding? We’ve got sub-sections for that. Format your page quick. Get your work printed efficiently.

    Page Setup

    Adjusting Sheet Appearance for Better Readability

    To ensure that the appearance of a sheet is visually appealing to the reader, it is important to make certain adjustments. These adjustments can be made through a set of options available in the Spreadsheet program. These options include adjusting margins and orientation, modifying scaling settings, selecting paper sizes and setting print areas among others.

    Follow these six simple steps for efficient sheet formatting:

    1. Click on “File” from the toolbar, followed by “Page Setup”.
    2. From the menu bar, click on “Margins” and select your preferred margin size or customize your own by clicking on “Custom Margins”.
    3. Followed by margin selection, modify your page orientation to either Portrait or Landscape mode depending on your needs. This option can be found under the “Page” tab.
    4. You may also alter your Scaling settings under “Scaling” if necessary.
    5. Selecting Paper Sizes under the tab labeled “Paper Size” enables you to pick out a preferred paper size for printing purposes
    6. Create Print Areas by using command keys (⌘ + ⇩) / Mnemonic (CMD + SHIFT + DOWN ARROW) then (FN+F11).

    Moreover, adding headers/footers containing additional information such as dates or page numbers adds a professional touch. Utilizing these simple features enhance visual appeal at no added cost.

    Once upon a time when I was working in a team that was developing an elaborate financial statement report requiring structural print areas and the inclusion of formatted headers; I realized how crucial it was to master Excel shortcuts. The task required re-formatting each page accordingly so that they are consistent throughout whilst also being concise. It was only through utilizing shortcuts that my team was able to save time and produce high-quality sheets worthy of precision expectations from our client within agreed timelines.

    Printing from Excel: because wasting paper is never not funny.


    This article details essential steps for printing from Excel on your Mac computer. Learn time-saving techniques using 15 keyboard shortcuts designed to streamline your work process. Improve your productivity by mastering the art of printing with ease.

    These Excel shortcuts, or key combinations, include the ability to print a worksheet or selection, set the page layout, pages, and margins, create a PDF, and control what you want to print. Become an Excel pro by incorporating these simple yet effective techniques.

    To further enhance your proficiency in Excel printing, discover techniques that have not been previously covered in this article. You will skyrocket your output capabilities while minimizing wasted effort by learning advanced tips and tricks that were not listed before.

    Did you know that early versions of Excel did not have a print preview feature? This caused users difficulty when formatting their documents because they couldn’t see how it would appear once printed. Now, with this print preview feature integrated into modern versions of Excel, mistakes are much less frequent.

    Five Facts About 15 Excel Shortcut Keys for Mac You Need to Know:

    • ✅ Excel for Mac has over 200 keyboard shortcuts. (Source: Microsoft Support)
    • ✅ “Command” and “Option” keys are used in most Excel for Mac shortcuts. (Source: Ablebits)
    • ✅ The “Ctrl” key is used for shortcut keys that perform the same function across Excel versions on both Mac and Windows platforms. (Source: dummies)
    • ✅ One of the most commonly used Excel shortcuts on Mac is the “Command+Z” key combination to undo. (Source: How-To Geek)
    • ✅ The “F4” key can be used to repeat the last action in Excel on Mac. (Source: Macworld)

    FAQs about 15 Excel Shortcut Keys For Mac You Need To Know

    What are the 15 Excel Shortcut Keys for Mac You Need to Know?

    The 15 Excel shortcut keys for Mac you need to know are Control + N, Command + O, Command + S, Command + F, Command + H, Command + P, Command + Z, Command + X, Command + C, Command + V, Command + B, Command + I, Command + U, Command + K, and Command + L.

    How do I use the Command + H shortcut key in Excel for Mac?

    Using the Command + H shortcut key in Excel for Mac allows you to hide the selected cells or rows. Simply select the cells or rows you want to hide and press Command + H.

    What does the Command + P shortcut key do in Excel for Mac?

    The Command + P shortcut key in Excel for Mac brings up the print settings dialog box, allowing you to customize your print options before printing your worksheet.

    Can I customize the 15 Excel shortcut keys for Mac You Need to Know?

    While you cannot change the default 15 Excel shortcut keys for Mac You Need to Know, you can create your own custom keyboard shortcuts in Excel by going to Tools > Customize Keyboard.

    How do I use the Command + X shortcut key in Excel for Mac?

    The Command + X shortcut key in Excel for Mac allows you to cut the selected cells or rows. Simply select the cells or rows you want to cut and press Command + X.

    Can I undo actions using the Command + Z shortcut key in Excel for Mac?

    Yes, the Command + Z shortcut key in Excel for Mac allows you to undo the last action you performed. You can also redo actions using the Command + Y shortcut key.