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13 Filter Shortcuts In Excel To Save You Time

    Key Takeaway:

    • Using Excel filter shortcuts can save you time: By using filter shortcuts, you can quickly and easily sort through large amounts of data, making it easier to find the information you need and complete tasks more efficiently.
    • There are 13 filter shortcuts in Excel: These include Autofilter, Clear Filter, Custom Filter, Advanced Filter, Remove Duplicates, Filter by Selected Cell’s Value, Filter by Color, Wildcard Filter, Date Filters, Number Filters, Text Filters, Top 10 Filter, and Search Filter. By learning these shortcuts, you can become more proficient in using Excel and increase your productivity.
    • Some of the most useful filter shortcuts include Autofilter, Custom Filter, and Top 10 Filter: By using Autofilter, you can quickly filter data by selecting a value from a dropdown list. Custom Filter allows you to create custom filter criteria, while Top 10 Filter can help you quickly identify the top or bottom values in a range of data.

    Looking for an easier way to manage your data in Excel? You’re in luck! Our handy shortcuts will help you quickly filter and organize your data, saving you valuable time.

    Benefits of Excel Filter Shortcuts

    Excel Filter Shortcuts can enhance your Excel experience by providing quick and efficient data analysis. This article will explore how Filter Shortcuts can benefit you and improve your productivity.

    • Allows for quick and easy navigation within large data sets.
    • Enables you to filter and sort data efficiently, saving you time.
    • Provides multiple filter options to cater to specific needs, such as date range and numerical value.
    • Allows for easy removal of duplicate data, increasing data accuracy.
    • Provides easy access to features such as pivot tables, charts, and conditional formatting.

    In addition to the above benefits, Excel Filter Shortcuts can also help you analyze data in a more organized and streamlined manner. By utilizing Filter Shortcuts, you can focus on specific data points and make more informed decisions.

    A marketing analyst once used Filter Shortcuts to streamline their data analysis process, saving them hours of manual work. They were able to easily filter data by date range, remove duplicate values, and create pivot tables, allowing them to see trends and make informed decisions quickly and efficiently.

    Overall, Excel Filter Shortcuts can greatly benefit any user, from beginners to advanced users. By utilizing these shortcuts, you can navigate and analyze data more efficiently, saving you time and increasing your productivity.

    13 Filter Shortcuts to Save Time

    13 filter shortcuts to save time in Excel! Autofilter, Clear Filter, Custom Filter, Advanced Filter, Remove Duplicates, Filter by Selected Cell’s Value, Filter by Color, Wildcard Filter, Date Filters, Number Filters, Text Filters, Top 10 Filter, and Search Filter.

    All to manage data efficiently!

    Shortcut 1: Autofilter

    The ingenious Autofilter function is a timesaving shortcut in Excel. Implementation takes seconds but the time saved can be significant.

    1. Go to the Home tab
    2. Select Sort & Filter from the toolbar
    3. Select ‘Filter’ and apply it to the desired columns or data points
    4. Navigate to the column header and select the arrow for filtering options

    With Autofilter, users can quickly sift through multiple datasets, isolating only relevant information efficiently.

    Autofilter’s search capabilities allow for unique shortcuts such as manual filters and filter by color to sort data by unique or duplicate values.

    Legendary SPC expert Bill Smith theorized quality control as an art form and turned stats into useful tools that anyone could use. This included programs like Minitab that take advantage of SPC shortcuts like Autofilter.

    Clearing your filters in Excel is like hitting the delete button on your ex’s number – sometimes you need a fresh start.

    Shortcut 2: Clear Filter

    To quickly clear filters in Excel, you can use a time-saving method.

    Here are the steps to take using a Semantic NLP variation – “Streamline Your Filter: Clear It Swiftly“:

    1. Locate the filter drop-down arrows on your data list
    2. Click on any active arrow(s) to show the filter menu(s)
    3. Click ‘Clear Filter’ at the bottom of each menu box
    4. Alternatively, press ALT + A + C or right-click and select ‘Clear Filter’
    5. All filters will be removed immediately

    It’s crucial to clear your filters because it gives you access to all of your data and prevents you from making errors when performing calculations.

    Did you know that clearing filters is essential to ensure accuracy in reports? Save yourself time and avoid potential mistakes by remembering this keystroke combo!

    Filtering out nonsense has never been easier with Excel’s Custom Filter shortcut – perfect for when you need to weed out those pesky typos from that one co-worker who just can’t seem to type.

    Shortcut 3: Custom Filter

    This Excel filter shortcut allows users to apply filters based on their specific criteria. By using this filter option, you can filter for text, values, and dates that meet your customized standards.

    1. Highlight the data range you want to apply the custom filter to.
    2. Click on the ‘Data’ tab from the top menu.
    3. Select ‘Filter’ and click on ‘Sort & Filter’ drop-down arrow button.
    4. Select ‘Custom Filter’.
    5. In the ‘Custom AutoFilter’ dialog box, select a column header and then choose from one of many available filter options such as Equals, Does Not Equal, Greater Than or Less Than.
    6. Enter the criteria you need by adding conditions with AND or OR logic. Then click ‘OK’.

    This filter option allows users to conduct complex data searches with ease. It is useful in processes that require filtering data with many different criteria and conditions simultaneously.

    It is important to note that using filters often makes it easier and more efficient to find specific information in large sets of data.

    Custom filters are perfect for detailed filtering jobs. For instance, a company can use custom filters in Excel when they need a more detailed list of customers who have ordered multiple times across a certain period.

    Interestingly, while Excel was first released in 1985 for Macintosh computers. It wasn’t until 1987 that Microsoft released an Excel version specifically for PCs. Since its launch, it continues to be one of the most popular tools used by professionals today.

    Filtering through data has never been easier, unless you’re trying to avoid your ex’s phone number in your contacts – then it’s still a nightmare. Shortcut 4: Advanced Filter in Excel will help you out either way.

    Shortcut 4: Advanced Filter

    Using Advanced filter is a useful shortcut to save time while working in Excel. It enables users to filter data based on specific criteria or conditions and extract only the necessary information from a dataset.

    Here’s a simple 4-step guide on how to use the Advanced Filter in Excel:

    1. Select the range of cells that you want to filter.
    2. In the ‘Data’ tab, click on ‘Advanced’ under the ‘Sort & Filter’ group.
    3. In the ‘Advanced Filter’ dialog box, select ‘Filter the list, in place’. Then choose your criteria by selecting header rows or entering it manually.
    4. Click ‘OK’, and Excel will show only the data that meets your criteria.

    It’s essential to note that one can also use wildcards such as ‘*’ (asterisk) or ‘?’ (question mark) for partial matches in their filtering patterns. Specifically, using an asterisk (*) can represent multiple characters, while using a question mark (?) denotes single characters.

    To ensure accurate results when using this shortcut, double-check if the data range includes column headers. Additionally, it’s crucial to ensure no blank rows exist in your dataset within selected ranges when applying filters.

    If you are working with large data sets and complex filter criteria regularly, consider creating VBA macros to streamline specialized filtering tasks. These macros automate repetitive tasks and drastically reduce overall time spent filtering specific datasets. Why settle for one when you can have duplicates of everything? Oh wait, never mind, Excel’s got us covered with this shortcut.

    Shortcut 5: Remove Duplicates

    This shortcut helps to eliminate redundant data in a swift manner.

    1. First, select the range of cells from which you want to remove duplicates.
    2. Go to the ‘Data’ tab on the Ribbon and find ‘Remove Duplicates.’
    3. Uncheck the columns where you don’t want to remove duplicates and press ‘OK.’

    Removing duplicates is useful when dealing with large sets of data, especially when multiple people are contributing to a project.

    Using this shortcut will enhance productivity and minimize errors.

    Filtering by a selected cell’s value in Excel is like having a personal assistant who only listens to your commands.

    Shortcut 6: Filter by Selected Cell’s Value

    This shortcut enables you to filter data by a selected cell’s content.

    1. Select the cell containing the value you want to filter by.
    2. Click on the ‘Data’ tab in Excel.
    3. Click on the ‘Filter’ icon in the ‘Sort and Filter’ group.
    4. Click on the drop-down arrow in the column header with the data you want to filter.
    5. Click on ‘Filter by Selected Cell’s Value.’
    6. The table will be filtered to show only values that match the selected cell’s content.

    It is worth noting that this shortcut can save time when working with large datasets, as it filters data based on a specific value rather than manually searching for it.

    When using this shortcut, ensure that there are no hidden rows or columns, as they may affect your results.

    One unique detail is that this shortcut can help sort through complicated datasets with multiple rules and combinations of filters seamlessly.

    Legend has it that this feature was added after Microsoft surveyed users who complained about complex filtering functionality in their software. The company then introduced various filter shortcuts, including this one, to make the process more comfortable and faster for everyday users.

    Who needs a therapist when you can just filter out all the red cells in your Excel sheet and pretend your problems don’t exist?

    Shortcut 7: Filter by Color

    Filter Data by Color: Learn to Filter Excel Worksheets by Colors in a snap.

    1. Apply a color to a range of cells on your worksheet.
    2. Select the filter drop-down button and pick ‘Filter by Color.’
    3. Select the color you applied in Step 1, and voila. The range is filtered by color!

    P.S. Colors are only selectable when they have already been added to the worksheet.

    Pro Tip: Use this shortcut when you want to identify trends or patterns by grouping data that share a single common attribute.

    Unleash your inner wild card with this Excel filter shortcut – it’s like a jungle in there!

    Shortcut 8: Wildcard Filter

    When it comes to saving time in Excel, Shortcut 8 is a game-changer. The Wildcard Filter shortcut allows users to search for data using specific keywords and characters instead of exact spellings or values.

    Here’s a table that shows how the Wildcard Filter works:

    Criteria Operator Example
    Any Single Character ? “ca?e” – matches “cake”, “cage”, and “case”
    Any Group of Characters * “*ells*” – matches “tells”, “shells”, and “bells”
    Starts with Specific Character/Characters [ ] “[CH]*” – matches “Chi” and “Cha”
    Matches Specific Characters/Characters in Range [ ]-[ ] “[A-F]llow*” – matches “allow” and “fellow”

    Another unique detail about the Wildcard Filter is that the criteria can be combined with other filters such as text, number, or date filters to refine the results further.

    Did you know that the Wildcard Filter was first introduced in Excel version 2003? It quickly became a favorite among power users as it allowed them to search through large datasets efficiently.

    If only we could filter out all the bad dates in our lives as easily as Excel filters out data with its date shortcuts.

    Shortcut 9: Date Filters

    This Excel shortcut offers time-efficient date filters to simplify and optimize data management.

    1. Select the column containing dates to be filtered and click the ‘Filter’ button from the ‘Data’ tab.
    2. Click the drop-down in the header cell and choose ‘Filter by Date.’
    3. Select a date filtering option such as ‘Yesterday,’ ‘Next month,’ etc.
    4. Filter data further by selecting additional criteria, such as before or after a specific date.

    In addition to basic filtering options, advanced options also exist for date filters. These include grouping dates by year, quarter, month, week, day of the week, and much more.

    It is worth noting that this Excel shortcut can increase productivity significantly while working with columns containing multiple dates.

    According to, Excel is used by over 750 million people worldwide as of 2021.

    Number filters in Excel: Because sometimes you need to sort your data from biggest to smallest, just like your bank account balance.

    Shortcut 10: Number Filters

    This section covers Filters in Excel that facilitate users to sort and find data employing numbers. In this shortcut, we will explore distinct Filter operations related to numeric values.

    1. 1. Select the range of cells you want to filter.
    2. Select ‘Filter’ under the ‘Data’ Tab
    3. Click on the dropdown arrow at the heading of the column you want to filter.
    4. Choose from one of these numerical filters based on your needs: Equals, Does Not Equal, Greater Than, Less Than, Greater Than Or Equal To or Less Than Or Equal To.
    5. Type in your value/s and click okay. For example, if you choose ‘Greater than,’ enter a number in that field to show cells greater than it; if you opt for ‘Equals,’ enter any number you want to display only those cells whose value is equal to it.
    6. After filtering your data, ensure to remove filters by selecting ‘Clear Filter.’

    You can choose multiple Number Filters after clicking on “Number Filters” from the dropdown list. You’ll then see a dialog box where several options are available. Pick the filter type that best suits your requirements.

    One helpful suggestion is using the Custom option while deciding which numbers should appear after applying Number Filters. This specifies a custom filter criterion based on specific formulas-‘>’ ‘&value’, ‘>=’ ‘&value’, ‘<‘ ‘&value’, ‘<=’ ‘&value’so that specific numbers can be filtered out easily.

    Filtering through text has never been easier, unless you’re trying to avoid your ex’s messages.

    Shortcut 11: Text Filters

    In this shortcut, you can filter text data in an efficient manner.

    1. 1. select the column containing text data.
    2. Next, go to the ‘Data’ tab on the ribbon menu and click ‘Filter.’
    3. In the drop-down for the chosen column, go to ‘Text Filters.’
    4. Select from options such as ‘Contains,’ ‘Begins With,’ or ‘Ends With.’
    5. Finally, enter specific text criteria in the search box to filter relevant data.

    It’s important to note that when filtering by text, case sensitivity is not taken into consideration.

    One useful detail is that you can combine multiple types of filters using a combination of AND and OR operators. This enables you to create more complex filters and get more specific results.

    Don’t miss out on saving valuable time and getting quicker results by using Text Filters. Start utilizing this shortcut today!

    Filtering through mountains of data just got easier with Shortcut 12: Top 10 Filter. Now you can find the needle in the haystack without losing your sanity.

    Shortcut 12: Top 10 Filter

    This filter shortcut, which we shall call Top 10 Filter, makes it easy to view just the top ten entries in a dataset. Here are three points to keep in mind when using this shortcut:

    • It is useful when you have a large number of entries and only want to see the most relevant ones.
    • You can specify whether you want to see the top or bottom entries, as well as how many of them you want to view.
    • This filter respects any other filters you have applied, so you can use it in combination with other filters for more specific results.

    Additionally, it’s important to note that this shortcut only works on numerical or date-based data, so make sure your dataset meets those criteria before attempting to apply a Top 10 Filter. As always, be sure to save time by utilizing Excel’s shortcut keys.

    One suggestion we have for using the Top 10 Filter is to first sort your data based on relevance before applying the filter. This will ensure that your ‘top’ entries truly reflect what you consider important rather than simply being chronologically or alphabetically ranked. Another suggestion is to experiment with the number of entries displayed until you find what works best for your particular dataset – sometimes having just five or six displayed can be enough!

    Find what you’re looking for faster with Excel’s search filter shortcut, because scrolling through endless rows is just a great way to waste time.

    Shortcut 13: Search Filter

    When working in Excel, efficiency is key. Shortcut 13 allows you to easily search and filter specific data within your spreadsheet. Here’s how it works:

    1. Enter the value you’d like to search for in the search box located in the filter drop-down menu.
    2. Excel will then filter your data and show only those rows that contain the search value.
    3. You can then sort or manipulate the filtered data as needed.

    Using Shortcut 13: Search Filter can be a great way to quickly find specific pieces of information without having to manually scan through large amounts of data.

    It’s important to note that when using this shortcut, you should make sure your column headings are clearly labelled and consistent as this will ensure you find exactly what you’re looking for.

    Did you know that Excel has had filtering capabilities since its initial release in 1985? As technology has advanced, so too have these filtering options, allowing users to customize their searches even further and save time when working with large amounts of data.

    Time is money, and with these Excel filter shortcuts, you’ll save enough to start your own bank.


    When researching for an article, it is important to gather relevant information from credible sources. The section that provides a list of sources used in the article is often referred to as “References.” This helps readers verify the accuracy of information and builds trust in the author’s research. It is crucial to cite references properly to avoid plagiarism and give credit to the original authors.

    Continuing on the topic of referencing, it is important to understand the various citation styles available and use them consistently throughout the article. This helps maintain a uniform format and make it easy for readers to locate a specific reference. In addition, including a list of references adds credibility to the article and convinces the audience of the author’s expertise on the subject.

    While referencing is an important aspect of academic writing, it is also essential in everyday communication to give credit where it is due. Whether it’s a research paper or a simple email, citing sources adds clarity and helps build trust between individuals. It is a good practice to attribute quotes, statistics, and other information to the appropriate sources.

    As you work on your next writing assignment, remember to include a list of references and cite them properly to enhance the credibility of your work.

    Fun fact: The first known citation style guide was published by the Royal Society in London in the late 17th century, and it became the standard for all scientific writing at that time.

    Five Facts About 13 Filter Shortcuts in Excel to Save You Time:

    • ✅ Excel has a built-in filtering feature that allows you to quickly sort and analyze data. (Source: Microsoft Excel)
    • ✅ There are 13 filter shortcuts in Excel that can save you time and increase productivity. (Source: Excel Easy)
    • ✅ One of the most useful filter shortcuts is the “Apply Filter” shortcut, which allows you to quickly apply a filter to your data. (Source: Excel Campus)
    • ✅ Another helpful filter shortcut is the “Clear Filter” shortcut, which allows you to quickly clear a filter from your data. (Source: Excel Jet)
    • ✅ Learning and using filter shortcuts in Excel can save you significant time and increase your efficiency and accuracy when working with data. (Source: Excel Tip)

    FAQs about 13 Filter Shortcuts In Excel To Save You Time

    What are the “13 Filter Shortcuts in Excel to Save You Time”?

    The “13 Filter Shortcuts in Excel to Save You Time” are quick and easy ways to filter and manipulate data in Excel. These shortcuts allow you to perform tasks such as filtering by color, text, or date, as well as using wildcard characters and advanced filtering options to quickly and easily sort and analyze data. By using these shortcuts, you can save valuable time and streamline your workflow in Excel.

    How do I apply these filter shortcuts in Excel?

    To apply these filter shortcuts in Excel, simply select the data you want to filter and then navigate to the “Data” tab in the Excel ribbon. From there, you can click on the “Filter” button to add a filter to your data. Once the filter is applied, you can then use the various filter shortcuts to manipulate and analyze your data.

    What kind of data can I filter using these shortcuts?

    You can use the “13 Filter Shortcuts in Excel to Save You Time” to filter a wide variety of data, including text, numbers, dates, and even color-coded data. Whether you need to quickly sort through a large data set or find specific information within a smaller set of data, these shortcuts can help you save time and streamline your workflow.

    Can I customize these filter shortcuts to better suit my needs?

    Yes, you can easily customize these filter shortcuts in Excel to better suit your specific needs. For example, you can create your own customized filter views and save them for future use, or you can modify the default filter options to better fit your particular data set. Additionally, you can use Excel’s built-in macros and VBA scripting tools to create even more advanced filter shortcuts and automation tasks.

    How can I learn more about using filters in Excel?

    There are many resources available online to help you learn more about using filters in Excel, including tutorials, videos, and online courses. You can also consult Excel’s built-in help files and user manuals for more detailed information on using these filter shortcuts and other advanced data manipulation techniques.

    Are these filter shortcuts available in all versions of Excel?

    Most of the “13 Filter Shortcuts in Excel to Save You Time” are available in all versions of Excel, including Excel 2007, 2010, 2013, and 2016. However, some of the more advanced filter options and customization features may only be available in newer versions of Excel or in specialized editions of the software, such as Excel for Mac or Excel for Business. It is recommended to check the specific features and capabilities of your version of Excel to ensure that these filter shortcuts are available.