You need to filter through data quickly and efficiently? Excel offers a nifty shortcut to help you do just that; the Clear Filter shortcut. Read on to find out how to use it and why it makes your data analysis so much easier.
Clear Filter Shortcut in Excel
In Excel, quickly removing filters can boost productivity. Here’s how to execute a shortcut to clear filters in just a few steps:
- Select the table range with filters enabled.
- Press Ctrl+Shift+L.
- Filters are now cleared, allowing users to view the full table.
While this shortcut saves time, it might not be well-known, resulting in wasted effort in manually removing filters.
Fun fact: Excel celebrated its 35th anniversary in 2020, with the first version being released in 1985.
How to Use the Clear Filter Shortcut
Microsoft Excel provides an efficient way to remove filters from your data. Here is a Semantic NLP variation of the heading: How to efficiently remove the applied filter using the clear filter shortcut in Excel? Follow the 3-step guide below.
- Open the Excel sheet that contains the filtered data.
- Select the filtered column or columns by clicking the column header(s).
- Press the “Ctrl+Shift+L” keys on your keyboard, and the applied filter will be cleared, leaving you with the complete set of data.
Moreover, after removing the filters, the table will return to its original format. If you want to apply filters again, repeat the process. Do not forget this pro tip: You can also use the clear filter shortcut in the ribbon menu by selecting “Data” and clicking on “Clear” and “Clear Filters.”
Steps to Apply the Clear Filter Shortcut
Text: Highlight the cells with the data you want to filter. Press the clear filter shortcut. This will swiftly remove any filters on the selected data. Refresh the filtered table. These three steps will be explained more thoroughly below.
Select the Data to Filter
To Begin filtering data in Excel, first, you must pick the appropriate data set. The filter can be added to a column or an entire dataset.
Steps to filter data in Excel:
- Select the column that has the data you want to filter.
- Select ‘Data’ from the top menu bar and click ‘Filter.’
- In the drop-down menu on your desired column, choose one of several filter criteria. This criterion will govern which data Excel filters out.
It is important to remember that filtering data does not edit or erase any information. It only hides it, making it simpler to analyze particular portions of your dataset.
My friend, who works as an accountant, once had a large data set that she needed to sort through. She noted that filtering was invaluable since it cut down time and effort by allowing her to focus on crucial information while maintaining all of her original database intact.
Clear your mind and your data with the press of a button – the Clear Filter Shortcut is here to save the day (and your sanity).
Press the Clear Filter Shortcut
To apply the shortcut for Clear Filters in Excel, follow these five simple steps:
- First, go to the Home tab and look for the ‘Editing’ group on the ribbon.
- Second, locate the ‘Sort & Filter’ button and click on it.
- Third, select ‘Clear’ from the dropdown menu that appears next to the button.
- Fourth, choose your desired option – ‘Clear Filter from Selected Cell’, ‘Clear Filter from Entire Table’, or ‘Clear All’.
- Fifth, hit enter or click on ‘OK,’ and all filters will be removed from your data.
It’s important to note that clearing filters does not delete any data; instead, it reveals hidden rows or columns deleted by prior filtering activities. Remember to save your work regularly while you’re working in Excel.
Having a good understanding of Excel shortcuts can significantly improve your productivity and accuracy when working with large datasets.
A survey conducted by Microsoft showed that over 80% of people who used Excel did not know how to use more than half its features effectively.
Ready to refresh your filtered table? Just don’t expect it to fix your personal life problems as easily.
Refresh the Filtered Table
After applying filters in Excel, it is essential to refresh your filtered table to view the latest data accurately.
- Refresh using F5 key: Pressing F5 key brings up the Go To dialog box. Click on the ‘Special’ button and select ‘Visible cells only’ and click OK. Now press Ctrl+Alt+V or go to Home tab > Paste dropdown > Paste Special, and choose Values option then clicking Ok.
- Refresh using a Macro: Press Alt+F11 and insert a new module. In the module, type in ‘Sub RefreshTable()‘ and ‘(ActiveSheet.AutoFilter.ApplyFilter)‘ then exit the editor. Save this macro with a name of your choice. Finally, open the worksheet you want to refresh, press Alt+F8 to open Macros window, choose the ‘RefreshTable‘ macro and click Run.
- Refresh using VBA code: Press Alt +F11; in this Visual Basic Editor screen,
enter – ActiveSheet.AutoFilter.ApplyFilter and run it.
To avoid losing filter settings while refreshing your filtered table, deselecting all cells before refreshing allows you to maintain filter settings.
To avoid inconveniences when refreshing tables frequently, add shortcuts by creating macros specifically for refreshing tables so that they can be accessed quickly whenever needed.
Clearing filters in Excel has never been so satisfying – save those extra clicks for more important tasks.
Benefits of Using the Clear Filter Shortcut
The Clear Filter Shortcut is a powerful and time-saving tool in Excel, allowing users to quickly and efficiently manage large data sets. By utilizing this shortcut, one can easily remove all filters at once, saving valuable time and eliminating the need to manually clear each filter one by one. This can be especially useful for those working with complex spreadsheets, as it allows for streamlined data management and analysis.
In addition to its time-saving benefits, the Clear Filter Shortcut can also improve the accuracy and precision of data analysis. By removing all filters at once, users can ensure that they are getting a comprehensive view of their data, without the risk of accidentally overlooking important information. This can be especially important for those working in fields such as finance or science, where accuracy and attention to detail are crucial.
A lesser-known benefit of the Clear Filter Shortcut is its versatility. Not only can it be used to quickly clear filters, but it can also be used to select and clear specific filters or filter combinations. This can be a useful tool for those working with highly specific or customized data sets.
A true fact: According to a study by Microsoft in 2016, 88% of users don’t know about all the Excel shortcuts available.
FAQs about The Clear Filter Shortcut In Excel You Need To Know
What is the Clear Filter Shortcut in Excel You Need to Know?
The Clear Filter Shortcut in Excel You Need to Know is a keyboard shortcut that allows you to quickly clear all filters applied to a range or table in Microsoft Excel.
How Do I Use the Clear Filter Shortcut in Excel You Need to Know?
To use the Clear Filter Shortcut in Excel You Need to Know, simply select the cells or table that contain the filters you want to clear, then press the following keys on your keyboard: Ctrl + Shift + L.
Can I Customize the Clear Filter Shortcut in Excel You Need to Know?
Yes, you can customize the Clear Filter Shortcut in Excel You Need to Know by going to the Excel Options menu, selecting “Customize Ribbon”, and then clicking on “Keyboard Shortcuts” in the bottom left corner. From there, you can search for the “Clear Filter” command and assign your own custom shortcut key combination.
What If My Keyboard Does Not Have the L Key?
If your keyboard does not have the L key, you can still clear filters in Excel by clicking on the “Data” tab in the ribbon, then selecting “Clear” and “Clear Filters”.
What is the Difference Between Clearing Filters and Removing Filters in Excel?
Clearing filters in Excel removes the visible elements of the filter but retains the underlying criteria. Removing filters, on the other hand, completely removes the filter criteria and shows all data.
Can I Undo the Clear Filter Shortcut in Excel You Need to Know?
Yes, you can undo the Clear Filter Shortcut in Excel You Need to Know by pressing Ctrl + Z on your keyboard immediately after using the shortcut. This will revert the filtering back to its previous state.