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The Best Shortcut Keys For Excel Revealed

    Key Takeaways:

    • Excel shortcut keys can save time and increase productivity for users.
    • Basic navigational, formatting, and editing shortcut keys should be memorized to streamline common tasks.
    • Advanced formula and function, and data management shortcut keys can improve efficiency for complex tasks.
    • Best practice for using Excel shortcut keys includes memorizing frequently used keys, creating custom shortcut keys, and using shortcut keys in combination with mouse actions.

    Are you looking for the quickest way to be an Excel expert? Look no further, as we tell you the best shortcut keys to make Excel work for you! You can boost your productivity and save time by mastering these essential tips and tricks.

    Basic Excel Shortcut keys

    Boost your Excel abilities fast by utilizing Basic Excel Shortcut keys. These keys are navigational, formatting, and editing shortcuts. They help you move through Excel workbooks with ease. Formatting data is made fast and simple. Editing on the go is made possible. This ensures a smooth and speedy workflow.

    Navigational Shortcut keys

    Navigational Excel Shortcuts – The Smart Moves In The Spreadsheet World!

    Excel shortcuts are a lifesaver when it comes to saving time and enhancing productivity. There are numerous navigational shortcut keys in Excel that allow users to move around the worksheet seamlessly.

    • Move between cells – Use arrow keys to skip column/row
    • Go To a Specific Cell- Utilize Ctrl + G to find the cell
    • Navigate through worksheets- On your keyboard, use Ctrl + Page Down/Page Up

    Mastering these shortcuts can save you time while working on large spreadsheets and even increase the accuracy of your work.

    Did you know that Microsoft Excel was first released in 1985 for Macintosh computers?

    Let’s be real, formatting can be a pain in Excel, but these shortcut keys make it almost bearable.

    Formatting Shortcut keys

    When it comes to formatting data in Excel, using shortcut keys can drastically save time and efforts. These keys enable users to format cells, borders, and even numbers effortlessly by merely pressing a combination of keys. Let’s explore some of the best shortcuts for formatting in Excel.

    1. Select a cell or range of cells you want to format. Press ‘Ctrl+1’ to open the ‘Format Cells’ dialog box.
    2. To place a border around various cells, select the cells, press ‘Ctrl+Shift+&’, and voila!
    3. Align text in your preferred direction by selecting cells and pressing ‘Ctrl + Shift + F’. This will open the ‘Format Cells’ dialog box; from there, go to the Alignment options, select Text Direction and choose the desired direction.
    4. You can quickly change a cell’s number format by selecting it and then press Ctrl+Shift+1
    5. To apply bold formatting on your selected text instantly, just hit Ctrl+B.
    6. To underline your data within seconds – highlight it by pressing Shift+arrow key (up/down/left/right) followed by <code>CTRL + U</code>.

    Lastly, it is also worth noting that formatting shortcuts can bring about speed without being too hasty. After all, trying these quick tips could take less than 2 minutes – so why not give them a shot? You might be surprised how much time they can save you!

    Get ready to edit like a pro, because these shortcut keys will make your Excel skills shine.

    Editing Shortcut keys

    The mastery over the adept usage of Edit commands is an imperative skill in Excel. These key combinations are commonly known as Editing Shortcut Keys, and their knowledge holds significant importance in working swiftly and efficiently within Excel.

    • To Cut or Copy content – control + X/C
    • To paste copied or cut content – control + V
    • To undo most recent changes – control + Z
    • To redo reverted changes – control + Y
    • To be able to insert a new blank row in-between cells – control + Shift + ”+” (Plus key)
    • To Delete cell contents or complete rows/columns- “Delete” Key.

    One of the lesser-known but useful shortcuts is the ability to easily manipulate column width from the keyboard. Other popular editing shortcuts include “fill down,” which copies data downwards, and “fill right,” which copies data across columns.

    With practice, one can come up with quicker ways to achieve their desired alterations. For instance, inserting rows by right-clicking and selecting “insert” may take longer than using buttons on QAT (Quick Access Toolbar) or assigning a custom shortcut.

    While I was helping my friend at his office spreadsheet, he missed out on educating himself regarding these shortcuts, slowing down everyday work processes. He struggled with deleting a considerable amount of redundant information which could have been removed with fewer keystrokes if we had discussed this valuable tool before.

    Get ready to take Excel ninja status to the next level with these advanced shortcut keys – your keyboard is about to feel the power.

    Advanced Excel Shortcut keys

    Master advanced Excel shortcut keys! Use formula, function and data management shortcut keys to make your Excel navigation easier. Understand the advantages of each sub-section. This will help you streamline your work and increase your productivity. So, hone those shortcut keys!

    Formula and Function Shortcut keys

    For those looking to enhance their Excel skills, understanding the necessary shortcut keys for formulae and functions is crucial. These specific commands can aid in the efficiency of data entry and analysis within the program.

    The table below highlights some of the most practical formula and function shortcuts for Excel:

    Function Shortcut Key
    Sum Alt + =
    Count Numbers Ctrl + Shift + #
    Insert Function Shift + F3
    Apply General Format Ctrl + Shift + ~

    These command keys allow individuals to work with greater ease and simplicity within the realm of Excel’s formulae and functions.

    It’s worth noting that while these specific keystrokes can certainly improve productivity, they are not a complete solution to mastering Excel. The program requires time and patience to fully understand its many intricacies. For example, utilizing advanced formulas in combination with shortcut keys can drastically improve speed and efficiency within the program.

    Practicing each keystroke consistently is also key to making them second nature when working with this tool over time. By developing a mastery of these commands, Excel users will see better results from their data entry practices.

    Ready to manage your data like a boss? These shortcut keys have got you covered.

    Data Management Shortcut keys

    Data organization and control expedite your efficiency in Excel. Utilize different commands to work seamlessly and advance productivity.

    • Use Ctrl + Shift + $ to format values as currency, which avoids custom formatting.
    • Sort data efficiently by using Alt + A + S + S (ascending/descending), resorting the database with F4.
    • Data eliminates duplicate in simple steps with Alt + A M that enables removing Duplicates promptly.
    • Find and Replace text easily through Ctrl + H, which evokes ‘Find & Replace’ dialogue box.

    Generate an error-free dataset with efficient navigation techniques. Use these shortcut keys optimally for streamlined operations in data management.

    Pro Tip: Customize your keyboard shortcuts based on your frequency of use, which accelerates the excel rate and user performance.
    Mastering Excel shortcut keys is like having a secret superpower that only your keyboard knows about.

    Best Practice for Excel Shortcut keys

    For streamlined Excel use, the best practice is to use shortcut keys. To get the most out of this feature, memorizing and customizing shortcut keys can help save time and increase productivity.

    Here are two approaches for shortcut keys:

    1. Memorization
    2. Customization

    Memorizing Shortcut keys

    To master the extensive functionality of Excel, it is critical to internalize shortcut keys. Effectively memorizing shortcut keys can help improve workflow efficiency by reducing time spent clicking through menus. Here is a 6-step guide to aid in shortcut key memorization:

    1. Classify required shortcut keys based on their frequency and level of use.
    2. Compile all classified shortcut keys in one place for easy reference.
    3. Write each key down ten times; repetition aids retention and recall.
    4. Integrate the usage of these newly learned shortcuts into one’s regular Excel use routine
    5. Diversify shortcut learning by exploring new ones regularly.
    6. Practise, practise, practise!

    Another way to increase retention is by customizing shortcuts that make sense for you or associate mnemonics to them.

    To further aid in retaining these keyboard shortcuts, consider setting up regular quizzes to test your knowledge. A fun way of doing this is having someone else call out which function or tool the shortcut corresponds with for users to answer.

    Pro Tip: Avoid using more than one keyboard when working with shortcuts as every keyboard has unique keys that may throw off learned muscle memory.

    Excel can be customized with shortcut keys faster than you can say ‘Ctrl + Alt + F1‘.

    Creating Custom Shortcut keys

    Customizing shortcut keys is crucial to increase productivity in Microsoft Excel. By creating customized shortcuts, users can navigate effortlessly throughout the interface to save time.

    Follow these four steps to create personalized shortcut keys in Excel:

    1. Click on “File” on the top left-hand corner of your screen.
    2. Select “Options” from this list of options.
    3. Select “Customize Ribbon” followed by clicking “Keyboard Shortcuts.”
    4. Once you are there, click on the command section and choose which keyboard shortcuts you would prefer.

    In addition, it is essential to keep in mind that once you create a customized shortcut key, Excel will keep that key unique for all future worksheets and workbooks that you use.

    Did you know? According to Ron DeBruin, a highly-respected VBA expert known for his website, Excel has over 640 shortcut keys!

    Five Facts About The Best Shortcut Keys For Excel:

    • ✅ Using keyboard shortcuts in Excel can save time and improve efficiency in data entry and formatting tasks. (Source: TechRepublic)
    • ✅ The most common and useful shortcut keys in Excel include Ctrl+C to copy, Ctrl+V to paste, and Ctrl+Z to undo. (Source: Lifewire)
    • ✅ Other important Excel shortcut keys include Ctrl+S to save, Ctrl+F to find, and Ctrl+Shift+Arrow Keys to select large amounts of data. (Source: Business Insider)
    • ✅ Learning and using Excel shortcut keys can lead to a more ergonomic and comfortable work experience, reducing strain on the hands and wrists. (Source: Excel Campus)
    • ✅ Excel offers a variety of customization options for creating and modifying keyboard shortcuts to suit your individual work style. (Source: Exceljet)

    FAQs about The Best Shortcut Keys For Excel Revealed

    What are the best shortcut keys for Excel?

    Here are some of the best shortcut keys for Excel:

    • Ctrl + C for copy
    • Ctrl + V for paste
    • Ctrl + A for select all
    • Ctrl + B for bold
    • Alt + H + U for unmerge cells
    • Ctrl + F for find and replace