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The 3 Best Shortcuts For Applying A Filter In Excel

    Key Takeaway:

    • Shortcut 1: Using the keyboard shortcut Ctrl + Shift + L to apply filters in Excel is a quick and efficient way to filter large data sets. It is particularly useful when dealing with large amounts of data that require multiple filters.
    • Shortcut 2: Using the filter button in the ribbon of Excel allows you to quickly apply filters based on specific criteria. This option is particularly useful when you only need to filter data based on one or two criteria.
    • Shortcut 3: Using the filter menu in the column header is a great way to apply filters to specific columns in Excel. This option is particularly useful when you only need to filter data in a few columns.

    Are you spending way too much time trying to apply a filter in Excel? You’re not alone! Here’s good news: we’ll show you 3 fantastic shortcuts to save time and simplify the process.

    Three main shortcuts for applying filters in Excel

    For Excel’s simpler filtering, ‘Three Main Shortcuts for Applying Filters‘ is here!


    1. Shortcut 1 – keyboard shortcut.
    2. Shortcut 2 – filter button in the ribbon.
    3. Shortcut 3 – filter menu in the column header.

    These shortcuts save time and energy when managing complex data. Streamline your spreadsheet duties!

    Shortcut 1: Using the keyboard shortcut to apply filters

    To quickly apply filters in Excel, a keyboard shortcut is an efficient option.

    Here is a six-step guide to applying filters using a keyboard shortcut:

    1. Select the range of cells you want to filter.
    2. Press Ctrl + Shift + L (Command + Shift + L for Mac users). This will open the Filter drop-down menu.
    3. Select the arrows next to each column heading and choose your desired filtering options.
    4. If you want to filter by multiple criteria, click on the arrow again and select ‘Filter by Color’ or ‘Filter by Cell Color.’
    5. To remove filters, press Ctrl + Shift + L (Command + Shift + L).
    6. To sort filtered data, click on any cell inside that column and choose ‘Sort A to Z’ or ‘Sort Z to A.’

    Using the keyboard shortcut to apply filters is a time-saving method that does not require you to navigate through menus repeatedly.

    Applying filters in Excel can help identify and analyze specific data subsets quickly, enabling you to make informed decisions.

    Don’t miss out on enhancing your efficiency when working with spreadsheets. Use this keyboard shortcut today!

    Filtering data in Excel has never been easier – just click the button and say goodbye to the headache of sifting through endless columns!

    Shortcut 2: Using the filter button in the ribbon

    When using Excel, one efficient way to apply filters is by utilizing the filter button located in the ribbon.

    To use this shortcut:

    1. Select the data range that needs filtering.
    2. Go to the ‘Data’ tab in the ribbon.
    3. Click on the ‘Filter’ button, located in the Sort & Filter section.
    4. Select a filter option from any column’s dropdown menu and apply it as per requirements.

    Apart from using generic filters, tailoring custom filters can also increase efficiency.

    One way to improve this technique further is by using keyboard shortcuts and adding frequently used commands to Quick Access Toolbar.

    Adding keyboard shortcuts:

    1. Increase efficiency by performing common tasks via keyboard shortcuts.
    2. Use Alt+D+F+F for filters dialogue box or Ctrl+Shift+L to toggle filters on and off quickly.

    Customizing Quick Access Toolbar:

    1. Add commonly used commands from ribbon tabs for quicker access.
      • For example, add Filters drop-down arrow for direct access or ‘Clear All Filters’ command for a single click removal of all existing filters at once.

    Overall, utilizing ribbon functions offers fast filtered results. Adding unique tweaks such as personalized keyboard shortcuts or toolbar customization can make for even greater efficiency gains when working with Excel spreadsheets. Just because you’re filtering out the bad data doesn’t mean you’re making Excel a safe space.

    Shortcut 3: Using the filter menu in the column header

    The filter menu embedded in Excel’s column header provides a user-friendly way to apply filters to data sets.

    Follow these three steps to use Shortcut 3 – employ the filter menu found in the column header:

    1. Click on any cell within the column that you plan to filter.
    2. Select the Data tab from the ribbon at the top of your screen
    3. Click on the Filter button in the Sort & Filter group, and a dropdown box will materialize over your column.

    A unique and noteworthy aspect of Shortcut 3 is that it allows users to modify their filters directly from this dropdown box by checking boxes or making selections.

    Did you know that Microsoft Excel was first released for Mac products in 1985?

    Some Facts About The 3 Best Shortcuts for Applying a Filter in Excel:

    • ✅ Using the keyboard shortcut “Alt + D + F + F” is the quickest way to apply a filter to a column. (Source: Microsoft Excel Help)
    • ✅ Double-clicking on the cell corner will automatically apply a filter to the entire table. (Source: Excel Tips)
    • ✅ Pressing “Ctrl + Shift + L” will turn on or off the filter feature in Excel. (Source: Excel Campus)
    • ✅ The filter drop-down menu allows users to filter by a specific text, number, or date. (Source: Excel Easy)
    • ✅ Filtering data can help users quickly analyze and sort large amounts of information in Excel. (Source: DataCamp)

    FAQs about The 3 Best Shortcuts For Applying A Filter In Excel

    What are the 3 best shortcuts for applying a filter in Excel?

    The three best shortcuts for applying a filter in Excel are:

    • Alt + D + F + F: This shortcut will open the filter menu for the selected column.
    • Ctrl + Shift + L: This shortcut will toggle the filter on and off for the selected rows.
    • Ctrl + Shift + F: This shortcut will open the advanced filter dialog box.