Skip to content

Minifs: Excel Formulae Explained

    Key Takeaway:

    • MINIFS is a useful Excel function for finding the minimum value in a range that meets one or multiple criteria. It is particularly helpful when dealing with large amounts of data and complex criteria.
    • Syntax of the MINIFS function involves specifying the range, criteria_range1, criteria1, [criteria_range2], [criteria2],… up to 126 criteria. This allows users to easily customize the function to meet their needs.
    • Examples of MINIFS function include finding the minimum value that meets a single criteria as well as finding the minimum value that meets multiple criteria. There are also alternative methods, such as using INDEX + MATCH functions or PivotTables, when working with more complex data.

    Does the complexity of Excel Formulae have you stumped? You don’t have to worry any more. MINIFS brings a simple solution to keep your formulas organized and efficient. With MINIFS, you can make the most of your Excel sheets.

    Syntax of MINIFS function

    The syntax of MINIFS function involves specifying the range containing cells to be examined for minimum value and the criteria for selecting cells. The syntax follows the format =MINIFS (range1, criteria1, [range2], [criteria2], …).

    The function is case-sensitive and can compare text, numbers, and dates.

    To use the MINIFS function, the range of cells is specified first, followed by a criteria that it should match. Multiple criteria can be added as optional ranges and criteria. If no matching criteria is found, the function returns the #VALUE! error.

    Unique details of the MINIFS function include its ability to select the minimum value based on one or more criteria. It also allows users to determine values based on different ranges of cells in the same formula.

    During a recent project, a data analyst used the MINIFS function to determine the lowest temperature recorded in various cities during a specific month. The function allowed them to analyze the results of different ranges of cells with different criteria, and made the data analysis process much easier.

    Examples of MINIFS function

    You can use the MINIFS function to locate the smallest value in a range. Let’s take a look at two examples!

    Example 1 is about finding the smallest value that meets a single requirement.

    Example 2 is about locating the smallest number with multiple conditions.

    Example 1: Finding the minimum value in a range that meets a single criteria

    To find the minimum value in a range that satisfies a single given condition, use MINIFS function in Excel.

    Here is a quick 5-step guide on how to find the minimum value in a given range:

    1. Select an empty cell where you want to display the result.
    2. Type the formula “=MINIFS(range, criteria)
    3. Replace ‘range’ with the array from which you want to filter out values and ‘criteria’, with the condition for which you want to filter them out.
    4. Press Enter.
    5. The cell will now display the smallest matching value within your set criteria.

    It’s important to note that if no match is found between your search range and condition, Excel will return an #N/A error message.

    Now that you’ve mastered Example 1 let’s move forward by applying even more complex conditions.

    Pro Tip: Use the sorting feature of Excel – sort data in ascending or descending order by clicking Sort A-Z or Sort Z-A icons next to any column name – that can make it easier for you to work with large sets of data while using MINIFS functions in Excel. Why settle for finding a needle in a haystack when you can find the smallest needle in a stack of needles with MINIFS?

    Example 2: Finding the minimum value in a range that meets multiple criteria

    When dealing with complex data, the MINIFS function can come in handy to find the minimum value that meets multiple criteria. Here’s how you can use it efficiently.

    1. identify the data range that you want to evaluate.
    2. Next, determine the criteria range(s) of your choice.
    3. In the respective cells, enter the criterion(s) that you want to meet in the evaluation process.
    4. Now apply MINIFS formula using syntax: MINIFS(range1, criteria1, [range2], [criteria2],…)
    5. Specify all associated parameters like range and criteria inside this function.
    6. The final result will be displayed once you hit Enter.

    You may further refine your analysis by adjusting different parameters according to your requirements and business needs.

    It is noteworthy that while this example illustrates a reduction of time and labor for complex evaluations, practice makes perfect. Adopting time-saving measures like these keeps one ahead of their competition but staying informed and continually refreshing oneself on newer technologies is key in staying ahead. MINIFS may have its limitations, but at least it’s not as picky as my ex when it comes to criteria.

    Limitations of MINIFS function

    Inefficient applications of the MINIFS function can lead to loss of accuracy and inadequate results. Here are some limitations to consider for improved efficiency:

    • Only applicable to a single criteria: The MINIFS function is limited to the evaluation of one given criteria. This implies that if there is a need to consider different criteria, the formula must be modified manually, repeatedly.
    • Requires properly sorted data: To achieve the desired outcomes, data sets for the MINIFS function need to be sorted correctly. Failure to sort the data correctly can result in incorrect outputs.
    • Uses large data sets: Using the MINIFS function in large data sets can result in time-consuming calculations and less effective performance. It is therefore, imperative to minimize the data set size to enhance the accuracy of the formula.

    There are also some exclusive details to consider while working with the MINIFS function. For instance, care should be taken not to create overlapping ranges that may result in flawed calculations. It is also important to recall that the function is not available on earlier versions of Excel.

    When using the MINIFS formula, the following recommendations can guarantee precise and efficient calculations. Firstly, the data must be sorted accurately, guaranteeing the correctness of the outcome. Secondly, parameter numbers should not be hardcoded directly, which prevents errors on accounts of incorrect data entry. Using helper cells that contain the parameters will aid formula versatility, allowing you to modify criteria and compare them to the original criteria. Employing a conditional formula approach can also enhance MINIFS formula functionality.

    Alternatives to MINIFS function

    Want to discover other options than MINIFS? Look no further! Check out this section to learn how INDEX+MATCH functions and PivotTables can be used. Get the lowdown on how to apply these alternatives in Excel formulae for greater data analysis and optimization.

    Using combination of INDEX + MATCH functions

    To extract data from a table based on criteria, one can use a combination of INDEX and MATCH functions.

    Here’s a 4-step guide to using this method:

    1. First, define the table range where you want to search for data.
    2. Next, use the MATCH function to identify the row or column number that contains your search criteria in the defined table range.
    3. Combine the output of MATCH function with INDEX function to retrieve the value associated with that specific row and column intersection.
    4. If you need to find multiple matches, you can replicate this formula in multiple rows or columns by using array formulas.

    It’s important to note that this method requires exact match criteria. If you need to find approximate matches or wildcard matches, consider using other functions like VLOOKUP or SUMIFS.

    This method can be particularly useful when dealing with large data sets or complex tables. It also allows for more flexibility in terms of search criteria and result formatting.

    Don’t miss out on incorporating this handy formula into your Excel repertoire. Start implementing it today!

    Make your data speak with PivotTables, because sometimes numbers need a translator.

    Using PivotTables

    For Data Analysis, PivotTables help analyze complex data sets with ease. The technique involves segregating the data into columns and rows to allow clear interpretation of the information.

    A detailed table with multiple columns and rows can be created using modern technology that supports HTML tags. By implementing proper formatting attributes like bold or font size differentiation, Tabs and horizontal lines to denote the structure of the tables, we can make a visually appealing table without having to rely on HTML coders.

    PivotTables enable users to break down vast amounts of data easily. It is essential to define which variables are needed for analysis and pair them with specific calculations. PivotTables also offer seamless filtering options that do not require re-formulation of formulas as done in Excel Sheets.

    Did you know true-fit statistics are calculated by R Squared?

    Five Facts About MINIFS: Excel Formulae Explained:

    • ✅ MINIFS is a new function introduced in Excel 2019 that allows users to find the minimum value of a range based on one or more criteria. (Source: ExcelJet)
    • ✅ MINIFS can be used to calculate the lowest sale price of a product in a given region or the shortest delivery time for a particular shipment. (Source: Microsoft)
    • ✅ MINIFS is particularly useful in analyzing large datasets and identifying trends or outliers in the data. (Source: Excel Campus)
    • ✅ MINIFS is similar to other IF functions in Excel, but extends their functionality by allowing multiple criteria to be applied simultaneously. (Source:
    • ✅ The syntax for MINIFS is “=MINIFS(range1,criteria1,[range2],[criteria2],…)”, where range1 is the range to evaluate and criteria1 is the criteria for range1. (Source: Ablebits)

    FAQs about Minifs: Excel Formulae Explained

    What is MINIFS and how does it work in Excel?

    MINIFS is a formula in Microsoft Excel that allows users to find the minimum value in a range or table that meets one or more specified criteria. This function is similar to the MIN formula, but it also allows for multiple conditions to be met before returning the minimum value.

    How do you use MINIFS in Excel?

    To use MINIFS in Excel, you first need to select the range or table that you want to search for the minimum value. Then, specify the range or table for each criteria that you want to meet. Finally, enter those criteria as arguments to the MINIFS formula, using commas to separate them.

    What are some examples of using MINIFS in Excel?

    One example of using the MINIFS formula in Excel is to find the lowest sales figure for a particular product in a given month. Another example is to find the earliest date in a table where a particular condition is met.

    What are the benefits of using MINIFS in Excel over other functions?

    The MINIFS formula in Excel offers several benefits over other functions that perform similar tasks. One advantage is that it can handle multiple criteria, allowing for more specific searches. Additionally, it returns the actual value in the range that matches the criteria, rather than just the location or index of that value.

    Are there any limitations to using MINIFS in Excel?

    One limitation of using the MINIFS function in Excel is that it requires a specific version of the software. It is only available in Excel 2016 or later. Additionally, the maximum number of criteria that can be specified is 127.

    Are there any alternatives to using MINIFS in Excel?

    Yes, there are several alternative formulas in Excel that can be used to find the minimum value that meets certain criteria. These include the MIN formula, which finds the minimum value in a range without any criteria, as well as the SUMIFS formula, which adds up the values in a range that meet specified criteria.