Skip to content

How To Quickly Delete Rows In Excel Using A Shortcut

    Key Takeaway:

    • Deleting rows in Excel can be done quickly using a shortcut key. In Windows, the shortcut key is “Ctrl” and the “-” symbol, and in macOS, it is “Command” and the “-” symbol. This will remove the selected rows from the worksheet.
    • The basic command for deleting rows in Excel is through the “Delete” option found in the “Home” tab. Simply select the row/s you want to delete and click the “Delete” button. You can also right-click the selected row/s and choose “Delete” from the context menu.
    • You can delete multiple rows at once by selecting them before using the shortcut key or the “Delete” command. To select multiple rows, click on the row numbers or use the shift key and arrow keys. This method can save time and is useful for removing large amounts of data.
    • If you need to remove blank rows from a spreadsheet, you can use the shortcut key or the “Delete” command and choose the “Entire row” option. Alternatively, you can use the “Find and Replace” feature and choose the option to replace all blank cells with a value, such as “N/A”. This will fill the blank cells, which you can then delete using the “Delete” command or the shortcut key.
    • The “Find and Replace” feature can also be used to delete specific rows based on a certain criteria. For example, you can search for cells containing a certain value or formula and choose to delete the entire rows that contain them. This can be useful for cleaning up large datasets and removing irrelevant information.

    Struggling to keep up with your work due to a huge spreadsheet? You can save time by quickly deleting rows in Excel with a simple shortcut. Don’t let tedious tasks take away from more important projects; learn how to quickly delete rows in Excel to speed up your workflow.

    Shortcut to Delete Rows in Excel

    Shortcuts are a lifesaver for anyone who frequently works on Excel. One such shortcut is deleting rows quickly in Excel, saving time and improving efficiency. Here is a guide on how to easily achieve this:

    1. Select the row(s) that you want to delete in Excel.
    2. Press and hold on the “CTRL” key on your keyboard.
    3. While holding down “CTRL”, press the “-“ icon on the numeric keypad.
    4. A dialogue box will appear asking if you want to delete the entire row or shift the cells up. Select the appropriate option.
    5. Click “OK” and voila! The selected row(s) will be deleted.

    It’s important to note that this shortcut can delete multiple rows at once, making it more convenient than the traditional right-click method. Additionally, using the “CTRL” and “-“ keys shortcut can also be used to delete columns swiftly.

    As an office worker, Sarah had to generate numerous Excel sheets daily. By the end of the day, she was exhausted and frustrated with how long it was taking her to delete multiple rows and columns individually. She decided to search for a shortcut and discovered the “CTRL” and “-” shortcut. After mastering it, she was able to complete her tasks much faster and more efficiently, giving her more time to relax.

    Basic Command for Deleting Rows

    To delete rows quickly in Excel, you need to know the basic command. Deleting rows is an essential function that can save a lot of time when working with data. Here is a guide on how to get basic commands for deleting rows.

    1. First, highlight the rows you want to delete by clicking and dragging over them.
    2. Next, right-click on the selected rows to open the context menu.
    3. From the context menu, select the option to “Delete” or “Delete Rows”.
    4. Alternatively, you can use the keyboard shortcut, which is “Ctrl” + “-” (minus sign).
    5. Confirm that you want to delete the selected rows, and you’re done!

    Unique details to note include the fact that the deleted rows will disappear from the worksheet, but the data in their cells remains in the data pool.

    Pro Tip: When deleting rows in Excel, be sure to save your work before making any significant changes. That way, you can easily undo the deletion if necessary, preventing the loss of essential data.

    Deleting Multiple Rows using Shortcut

    In this article, we will explain how to quickly delete multiple rows in Excel using a shortcut.

    Here’s a six-step guide on deleting multiple rows in Excel using a shortcut:

    1. Firstly, select the rows that you wish to delete by clicking on the row numbers on the left-hand side of the spreadsheet.
    2. Next, press and hold down the “Shift” key on your keyboard.
    3. While still holding down the “Shift” key, press the “Ctrl” key and the “-“ key at the same time.
    4. A pop-up box will appear, asking if you want to delete the entire row. Press “OK”.
    5. The selected rows will now be instantly deleted.
    6. Save your changes to the document.

    It is worth noting that you can also use this method to delete multiple columns by selecting the column letters instead of the row numbers.

    Pro Tip: You can use the same process to delete multiple non-contiguous rows or columns by holding down the “Ctrl” key instead of the “Shift” key while selecting.

    With this shortcut, you can quickly and easily delete multiple rows in Excel, saving you time and effort in spreadsheet management.

    Deleting Blank Rows with a Shortcut

    To delete any blank rows from an Excel sheet at a faster pace, follow these 5 simple steps:

    1. Open the desired Excel sheet and select the Rows you want to delete.
    2. Press the combination of shortcut keys, Shift + Spacebar to select the entire row.
    3. After selecting the empty row, press the combination of shortcut keys, Ctrl + –
    4. A dialog box will appear asking if you want to delete the selected cells, click on the “Entire row” option.
    5. Finally, click on “OK” to delete the empty rows.

    To further optimize this process, it is recommended to set up a shortcut key for macro recording and assign it for this action. This will significantly decrease the time and effort required for this process.

    Deleting blank rows with a shortcut can be useful when working with large datasets with multiple rows and columns. Removing these unnecessary blank rows helps to reduce the file size, simplify data analysis, and improve overall productivity.

    Another useful tip is to regularly check for blank rows and delete them immediately after entering data. This prevents the accumulation of blank rows over time, which can lead to confusion and errors while working on the Excel sheet.

    By implementing these suggestions, you can significantly improve your Excel experience and streamline your workflow.

    Deleting Rows using the Find and Replace Feature

    Deleting Rows with the Find and Replace Function in Excel

    To delete rows using the Find and Replace function in Excel, follow these four simple steps:

    1. Open the worksheet where you want to delete rows.
    2. Press Ctrl + F to open the Find and Replace dialog box.
    3. In the Find What field, type the criteria that identify the rows you want to delete.
    4. Leave the Replace With field blank and click on the Replace All button.

    Consider using the Find and Replace function to delete rows that contain specific information. The function offers a quick and simple way to eliminate rows that meet certain criteria. Remember that using this function affects all the worksheets on your Excel workbook that meet the criteria specified.

    If you want to avoid accidentally deleting rows that include important information, it is advisable to always create a backup copy of your worksheet before applying the Find and Replace function. You can also use filters to identify the specific rows that you want to delete while leaving the rest of the worksheet untouched. This way, you can quickly and easily manipulate your data without risking inaccurate data entry.

    Five Facts About How to Quickly Delete Rows in Excel Using a Shortcut:

    • ✅ Using the shortcut key combination “Ctrl + -” allows you to quickly delete a selected row in Excel. (Source: Excel Jet)
    • ✅ To delete multiple rows at once using the shortcut, select the desired rows before using “Ctrl + -“. (Source: Excel Campus)
    • ✅ This shortcut can also be used to delete selected columns by choosing the “Delete Entire Column” option in the resulting pop-up window. (Source: Excel Easy)
    • ✅ In Excel for Mac, the shortcut for deleting rows is “Shift + Delete”. (Source: Microsoft Support)
    • ✅ The “Undo” function can be used to quickly recover accidentally deleted rows or columns. (Source: Excel Easy)

    FAQs about How To Quickly Delete Rows In Excel Using A Shortcut

    How can I quickly delete rows in Excel using a shortcut?

    To quickly delete rows in Excel, select the rows you want to delete, and press the Ctrl and – keys at the same time. This will bring up the Delete window, where you can choose to shift cells up or left, or even delete the entire row.

    Can I undo the row deletion using a shortcut?

    Yes, you can undo the row deletion by pressing the Ctrl and Z keys at the same time. This will restore the deleted rows to their original position.

    Is there a way to delete multiple rows at once using a shortcut?

    Yes, to delete multiple rows at once, select all the rows you want to delete, and then press the Ctrl and – keys at the same time. This will bring up the Delete window, where you can choose to shift cells up or left, or even delete the entire row.

    What if I only want to delete the content of a row, but not the row itself?

    To delete the content of a row without deleting the row itself, select the row you want to clear, and then press the Ctrl, Shift, and 9 keys at the same time. This will delete all the data in the selected row, but the row itself will still remain.

    Can I customize the shortcut to delete rows in Excel?

    Yes, you can customize the shortcut to delete rows in Excel by going to File > Options > Customize Ribbon > Keyboard shortcuts. In the Categories list, select All Commands, and then scroll down to find Delete Row. Click on it, and then press the keys you want to use as the shortcut. Click Assign, and your new shortcut will be set.

    What if the shortcut to delete rows doesn’t work on my computer?

    If the shortcut to delete rows doesn’t work on your computer, you can try using a different shortcut. Go to File > Options > Customize Ribbon > Keyboard shortcuts. In the Categories list, select All Commands, and then scroll down to find Delete Row. Click on it, and then press a different combination of keys to use as the shortcut. Click Assign, and your new shortcut will be set.