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How To Delete Blank Rows In Excel Shortcut

    Key Takeaway:

    • Blank rows can be a nuisance in Excel spreadsheets, but they can be easily identified and deleted using a few simple methods.
    • Two easy methods of finding blank rows in Excel include using filters or the Go To Special function. Using the filters option allows users to hide all non-blank rows, while the Go To Special function quickly highlights all blank rows for easy identification.
    • There are three main methods for deleting blank rows in Excel: using the delete key, using the filter option to select and delete all blank rows at once, or using a macro to automatically delete all blank rows. By utilizing these methods, users can easily clean up their Excel spreadsheets and improve their productivity.

    Struggling to delete blank rows from your Excel spreadsheet? You’re not alone! This article outlines a simple shortcut to quickly and efficiently get rid of all blank rows, helping you to organize your data with ease.

    Finding Blank Rows

    To locate blank rows quickly in Excel, become aware of ‘Finding Blank Rows’. Solutions such as ‘Using Filters’ and ‘Using Go To Special’ can help you erase unnecessary blank rows in your spreadsheet.

    Using Filters to Find Blank Rows

    In Excel, a helpful way to delete empty rows is by filtering them out. To identify such rows in excel sheets, we can use Semantic NLP variations like: ‘Enhancing Efficiency through Filters: Detecting Empty Rows’. Here’s how to get rid of those blank rows using filters:

    1. Highlight the first row that contains data in your worksheet.
    2. Click on the ‘Filter’ button in the ‘Sort & Filter’ group on the right-hand side of the ‘Data’ tab. It will insert drop-down arrows beside each heading.
    3. Click on the arrow next to an empty column heading and check if there are any blanks selected. If yes, uncheck all options except for empty and press OK.
    4. All blank cells will be filtered out based on this criterion. Hit Ctrl+Shift+DownArrow to highlight everything below the dataset including blank cells.
    5. Right-click and choose the ‘Delete’ option and select ‘Entire Row’ from pop-up menu.
    6. Hit Enter or click OK button to confirm deletion.

    To make it easier to delete fewer rows at once, make sure you save your workbook before going further.

    If you have more columns or formulae in between data, then maintain equal spacing between blocks of relevant datasets before using filters for finding blank rows.

    According to, Excel users consider one-third of unused rows or less as an optimal number for maintaining smooth file performance while working with worksheets regularly.

    Why settle for finding a needle in a haystack when you can easily find the blank rows in Excel using Go To Special?

    Using Go To Special to Find Blank Rows

    To locate and remove empty rows in Excel, using the function ‘Go To Special’ can be an effective method.

    Here’s a 4-step guide to locating blank rows:

    1. Select the range in which you want to find blank rows.
    2. Press Ctrl + G (or F5), then click on the ‘Special…’ button on the bottom left.
    3. In the ‘Go To Special’ dialog box that appears, select ‘Blanks’.
    4. Click OK and all blank rows will be selected.

    Moreover, this method also works well for removing other unwanted cells such as duplicates or formulas without losing valuable data.

    In order to keep your spreadsheet organized and visually appealing, taking care of these small details is crucial. Don’t miss out on streamlining your processes by identifying and eliminating any unnecessary blank cells using this shortcut in Excel!

    Get rid of the dead weight in your spreadsheet with these quick and easy tips for deleting blank rows.

    Deleting Blank Rows

    Efficiently delete blank rows in Excel quickly! Use the ‘Deleting Blank Rows’ section. There are three sub-sections to choose from:

    1. ‘Using the Delete Key to Delete Blank Rows’
    2. ‘Using the Filter Option to Delete Blank Rows’
    3. ‘Using a Macro to Delete Blank Rows’

    Pick the one that best fits your needs.

    Using the Delete Key to Delete Blank Rows

    Deleting empty rows in Microsoft Excel can be done quickly using the delete key. This is a useful feature for those who want to organize their data effectively.

    To use the delete key to eliminate blank rows, follow these 3 steps:

    1. Select the blank row that you want to remove.
    2. Once you have chosen the row, press and hold down the “Ctrl” button on your keyboard while pressing the “Minus” sign (-) button located above your keyboard’s “Backspace” key.
    3. When prompted, select “Delete Entire Row.”

    By following these simple steps, you can save time and effort when organizing your data in Excel.

    To note: Sometimes, there may be cells that appear empty but contain spaces or other types of non-visible characters that dictate Excel still counts them as filled cells. In such cases, the empty row will not completely delete by merely using the above method. Instead, use ‘Cut’ and ‘Insert’ functions as a workaround here.

    In recent years, Microsoft Excel has been used by businesses and individuals alike to manage data efficiently, with regular updates providing new features and functionalities.

    Say goodbye to blank rows with the filter option – it’s like Marie Kondo for your Excel sheet.

    Using the Filter Option to Delete Blank Rows

    To Remove Unused Rows with Filter in Excel

    Excel sheets with blank cells can be cumbersome to analyze and work on, wasting valuable time. One way of removing these unnecessary rows is by using the filter option in excel.

    Using the Filter Option to Delete Blank Rows:

    1. Highlight the cells you want to filter.
    2. Click on the “Data” tab on the top bar and select the “Filter” option.
    3. A drop-down arrow will appear in each column’s header. Selecting the drop-down menu in the column having blanks enables one to uncheck (blanks).
    4. After unchecking, click “OK,” and all blank rows will be hidden from view.
    5. The hidden columns can then be deleted instantly.

    Unique details:

    Filtering has revolutionized workflows for spreadsheet users, making it easier and less time-consuming than traditional methods like manually deleting blanks or sorting data to delete a blank row.

    Pro Tip:

    It is recommended that users keep a copy of their original content before performing any changes using filters or other methods to avoid losing vital information accidentally.

    Time to unleash the magic of macros and bid farewell to those pesky blank rows in Excel.

    Using a Macro to Delete Blank Rows

    Deleting Blank Rows – Automating the Process with a Macro

    Eliminating unused or empty rows is essential to optimize and streamline your data in Excel. One way to do this is by using a macro to delete blank rows automatically.

    Follow these simple steps to automate the process of deleting blank rows with a macro:

    1. Begin by opening your Excel spreadsheet containing the data you want to clean up.
    2. Press ‘Alt’ and ‘F11’ simultaneously on your keyboard, which will open up the Visual Basic Editor.
    3. In the Visual Basic Editor, click on ‘Insert’ on the top menu bar, then select ‘Module’. This will create a module for you to add your macro code.
    4. Paste this macro code:
      Sub Delete_Blank_Rows()
      On Error Resume Next
      End Sub
    5. Select the ‘Run’ button or press F5 on your keyboard. This will execute the macro, which will delete all blank rows in column A of your spreadsheet.

    One point worth mentioning is that if you want to remove empty cells from a different column, adjust “A” in line 3 of the above macro code accordingly.

    Five Facts About How To Delete Blank Rows In Excel Shortcut:

    • ✅ Pressing the shortcut key “Ctrl” + “-” allows you to delete blank rows in Excel. (Source: Microsoft Support)
    • ✅ You can also use the “Go To Special” feature to select and delete all blank rows in a selected range. (Source: Excel Easy)
    • ✅ Deleting blank rows helps to improve the readability and organization of your Excel data. (Source: Ablebits)
    • ✅ Removing blank rows can also make your Excel file smaller and faster to load. (Source: Spreadsheet Guru)
    • ✅ It’s important to be cautious when deleting rows in Excel, as it can permanently remove important data if not done correctly. (Source: Excel Campus)

    FAQs about How To Delete Blank Rows In Excel Shortcut

    What is the shortcut to delete blank rows in Excel?

    The shortcut to delete blank rows in Excel is “Ctrl + Shift + Down Arrow”. This selects all the rows from the current cell to the last row in the sheet that contains data. Once selected, you can simply press “Ctrl” + “-” (minus) and then select “Shift Cells Up” to delete the selected rows.

    How do I select only blank rows in Excel?

    To select only blank rows in Excel, you can use the “Go To Special” function. First, select the range of cells where you want to delete blank rows. Then, press “Ctrl + G” to open the “Go To” dialog box. Click on the “Special” button, select “Blanks”, and click “OK”. This will select only the blank cells, and you can then delete the entire row using the shortcut mentioned above.

    What if I have a large number of blank rows to delete?

    If you have a large number of blank rows to delete, using the shortcut mentioned above can be quite time-consuming. To make the task more manageable, you can use the “Filter” function. First, click on any cell inside your dataset and then click on the “Filter” button in the “Data” tab. You can then use the filter to hide all rows that do not have data and then select the remaining blank rows to delete.

    Is it possible to undo the deletion of blank rows in Excel?

    Yes, it is possible to undo the deletion of blank rows in Excel. You can use the “Ctrl + Z” shortcut immediately after deleting the rows to restore them. Alternatively, you can click on the “Undo” button in the “Quick Access Toolbar” at the top of the screen.

    What can I do if my Excel file is protected and I cannot delete blank rows?

    If your Excel file is protected, you may be unable to delete blank rows unless you have permission to do so. You will need to contact the file owner or administrator to request permission to alter the file.

    How can I avoid accidentally deleting non-blank rows when using the shortcut?

    To avoid accidentally deleting non-blank rows when using the shortcut, it is important to ensure that the active cell is located in the first column of the data range. This will allow the shortcut to select only the blank rows, as Excel recognizes the entire row as blank only if the cells in the first column are blank. Additionally, double-check that the selection includes only the intended rows before deleting.