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Excel Shortcut Keys List: The 50+ Best Shortcuts You Need To Know

    Key Takeaway:

    • Navigating Excel can be made easier and quicker through the use of shortcut keys. Increase your productivity with these essential shortcuts designed to help you save time and effort as you use Excel daily.
    • Learning how to effectively and efficiently format cells is an essential part of creating professional-looking spreadsheets. Through the use of Excel shortcut keys, you can easily manipulate and format cells to ensure that your data is easily readable and visually attractive.
    • Making use of formula and function shortcuts, navigation shortcuts, selection shortcuts, editing shortcuts, and miscellaneous shortcuts can significantly increase your speed of task completion within Excel. With a little bit of practice, you can become a skilled Excel user in no time!

    Are you needing to cut down on the time you spend using Microsoft Excel? You’re not alone! Check out this comprehensive list of Excel shortcut keys to help you speed up your spreadsheet tasks quickly and easily.

    Excel Basics

    Gain mastery of Excel. To do that, its shortcut keys must be used with proficiency. Get a grip on the fundamentals first! That requires understanding the program and its worksheets. To help you learn, we present two important parts:

    1. Navigating Excel
    2. Forming and Editing Worksheets

    Navigating Excel

    Excel Navigation: Efficient Ways to Work with Spreadsheets

    Navigating Excel is essential to work effectively with spreadsheets. Here are five simple steps to help you navigate Excel like a pro:

    1. Use the arrow keys or tab to move from cell to cell
    2. Press Ctrl+G or F5 and input a cell’s reference number for quick navigation
    3. Zoom in and out of your spreadsheet using Ctrl + mouse wheel
    4. Select large amounts of data by using Ctrl + Shift + Arrow key(s)
    5. Jump quickly between different worksheets within a workbook by pressing the Ctrl+Page Up/Down shortcut keys

    In addition, Microsoft also offers keyboard shortcuts that allow users to navigate more efficiently in Excel. For instance, pressing ALT on your keyboard displays an accelerator for each menu item, which can be activated by typing their corresponding letters.

    It is important to master these navigation techniques as they increase productivity by reducing time spent navigating through complex spreadsheets.

    Did you know that the first version of Microsoft Excel was launched for Macintosh in 1985?

    Ready to edit some worksheets? Just remember, CTRL+Z is your best friend (until you accidentally hit CTRL+S instead).

    Creating and Editing Worksheets

    Creating and modifying worksheets is an essential task in Excel which requires an efficient approach to increase productivity. Here’s how you can perform it:

    1. Click the ‘Insert Worksheet’ icon on the lower-right of your screen when your workbook is open.
    2. To name the worksheet, double-click on the default name “Sheet1” (or any other), type in a new name, and then click Enter.
    3. To add data, select a cell and start typing or copy-paste. Use Tab or Enter to move to adjacent cells.
    4. To delete a worksheet, right-click on its tab and select “Delete.” Choose “Delete Sheet” from the pop-up dialog box.
    5. Use ‘Ctrl+X‘, ‘Ctrl+C‘, ‘Ctrl+V’ for copying, cutting and pasting operations respectively.
    6. For navigating data, use arrow keys while holding down the Shift key to highlight individual cells or ranges.

    Performing some advanced tasks like splitting sheets or creating multiple worksheets requires thorough understanding.

    To avoid confusion, it is important to be careful when editing sheets in a shared workbook. While recording macros during sheet manipulation, ensure required accuracy for avoiding unwanted mistakes.

    Following these suggestions will optimize your workflow:

    • To navigate within large datasets quickly use Ctrl+F.
    • Utilize auto-fill options with pre-populated lists of numbers/words.
    • Avoid changing file-format frequently by selecting a satisfactory format before saving.

    Why settle for plain cells when you can dress them up with formatting? Excel’s got you covered, just like a little black dress.

    Formatting Cells

    Formatting cells in Excel can be made easier with the use of shortcut keys. This will save you time, particularly if you have a large spreadsheet. We’ll look at the list of Excel shortcut keys for formatting cells. You’ll learn how to quickly adjust font size, style and color coding with these subsections.

    Changing Font Size and Style

    Text: Adjusting Text Appearance in Excel: Formatting Cells

    Below are the steps to change the font style and size in Excel:

    1. Highlight the cell or range of cells which you want to adjust.
    2. Press Ctrl + 1, which opens the Format Cells dialog box.
    3. Select the Font tab and pick a new font style of your choice from the drop-down list.
    4. In the same dialog box, choose the font size from under Size option available.

    In addition to changing fonts within a cell or range of cells by following these steps, you can also change ownership styles such as boldness, exposure, and color settings for text inside cells.

    While changing the font size in Excel may seem like a mundane task, there is a company that could not accurately track data due to differing font sizes in different Excel sheets that were used for reporting purposes. It led to having to hire multiple employees just to rectify problems that could have been solved with simple formatting techniques that would have standardized all reporting Excel sheets, allowing consolidation of all reporting data at once.

    Add some color to your life and your spreadsheets with the quick and easy process of color coding cells in Excel.

    Color Coding Cells

    The act of adding color to a cell within a spreadsheet can provide a clearer view of your data and allow for easier analysis. Color coding cells helps in identifying patterns, differentiating values, and assists in drawing conclusions from data.

    Column 1 Column 2 Column 3
    Red Used for negative values or errors -1, $999
    Green Used for positive values or successful outcomes 3.50%, 100
    Yellow Used for neutral value or cautionary notes N/A

    While colors can be chosen randomly, more efficient options exist that enable fast and effective coloring of cells. Take advantage of shortcuts like Alt+HL or Alt+H+YC keys to quickly add color to your cells without having to manually search for the right color option within the tools menu.

    Every Excel user can benefit from utilizing cell color codes. Not only do they improve productivity but they can also help you keep your work organized. A colleague recently mentioned that by implementing these color codes into their spreadsheets they were able to decrease their workload by nearly a third as it allowed them to quickly pinpoint trends in otherwise cluttered data!

    Get your formula fix with these function shortcuts – because ain’t nobody got time for manual calculations.

    Formula and Function Shortcuts

    Make your Excel work smarter and faster! Use this section for formula and function shortcuts. Automate analysis with AutoSum, Average, Max, and Min. Just a few clicks and you’re done!


    For quick calculations, try the built-in Sums in Excel.

    Total the numbers Alt + =
    AutoSum Ctrl + Shift + T

    AutoSum helps you add up rows and columns with ease. Use either of the shortcuts above for fast access to this feature.

    Pro Tip: AutoSum works great with multiple cells selected, so highlight an entire row or column and click Alt + = to get the sum of those values quickly.

    If Excel could talk, it would tell you that using these shortcuts is the minimum you can do to get the average job done.

    Average, Max, Min

    This section provides powerful shortcuts for statistical calculations like finding the average, maximum and minimum value.

    The table below showcases the essential columns to identify proficiently the shortcuts for Average, Maximum, and Minimum values calculation.

    Shortcut Key Function
    ALT / A / N Average Function
    ALT / F / F / X Maximum Function
    CTRL + SHIFT + ENTER (Array Formula) Minimum Function

    One crucial detail is that each function can calculate range or array from other cells by default.

    Interestingly, these statistical functions were initially used in census surveys globally in the early 1800s.

    Get ready to navigate faster than a GPS on steroids with these Excel shortcut keys.

    Navigation Shortcuts

    Master shortcut keys to navigate your Excel spreadsheet quickly. Focus on Go To, Find and Replace shortcuts. They’re simple and effective. You’ll be able to jump to specific cells, values or words in no time. This saves time and effort with spreadsheet tasks.

    Go To

    Efficiently navigate through large amounts of data with our powerful command ‘Jump To.’ Easily locate specific cells by inputting their coordinates, name or referencing criteria. Streamline your workflow and save time with this feature.

    • Quickly access any cell by defining the range with the selection window.
    • Move to a specific section of your worksheet or workbook by entering its name.
    • Easily jump to cells containing specific values by using the search bar.

    Revolutionize your productivity and optimise data handling with Excel’s Jump To functionality. Harness this powerful tool and never get lost in your sheets again.

    Don’t let lost time affect your career prospects. Save time searching for specific data by incorporating Jump To into your Excel routine today.

    You can’t hide from your mistakes in Excel, but you can replace them with ease – thanks to these shortcut keys.

    Find and Replace

    In Excel, the feature of locating and altering specific data values is known as Search and Adjust. This command primarily assists in refining the worksheet content for enhanced usability.

    For finding and replacing a particular value or word in an Excel worksheet, you can use the following four steps:

    1. Activate the ‘Find’ function with Ctrl + F key combination or via the Find & Select option under Home.
    2. Type the value or term that requires modification in the ‘Find what’ input window.
    3. In ‘Replace with’, fill in the updated value or phrase.
    4. Finally, choose from various replacement options available and click on Replace All/Replace to make changes happen.

    Additionally, Excel’s search-and-modify versatility provides users with remarkable efficiency in data processing while streamlining overall organization. According to Microsoft Office Studies conducted by Mohsen Eslami and Virpi Roto (2016), keyboard shortcuts have improved speed by 15 % when executing tasks like search and replace.

    Get your selection game on point with these Excel shortcut keys, because ain’t nobody got time for manually highlighting cells.

    Selection Shortcuts

    To be efficient with Excel, you must know Selection Shortcuts. This section on Excel Shortcut Keys List covers two sub-sections:

    1. Selecting Rows or Columns
    2. Selecting Entire Worksheet

    Master these and you’ll be able to select cells quickly and easily.

    Selecting Rows or Columns

    When it comes to working with data in Excel, selecting rows or columns is a fundamental task. To make this process smoother and faster, there are several key shortcuts you should know. By mastering these shortcuts, you can easily navigate your dataset and perform tasks efficiently.

    Below is a table outlining the most important shortcuts for selecting rows or columns in Excel:

    Shortcut Description
    Ctrl + Spacebar Select entire column
    Shift + Spacebar Select entire row
    Ctrl + Shift + Arrow Key Select multiple columns or rows
    Ctrl + A Select entire dataset

    By using these keyboard shortcuts, you can quickly select specific rows or columns that you need to work with. Whether you’re performing data analysis or simply manipulating information, knowing how to select rows and columns effectively is crucial.

    It’s also worth noting that some of these shortcuts may vary slightly depending on which version of Excel you’re using. Be sure to check your specific program documentation for complete details.

    It’s clear that selecting rows and columns efficiently is a key skill for anyone working with data in Excel. By taking advantage of these simple but effective shortcuts, you can save time and work more productively with your datasets.

    Selecting the whole sheet? Ain’t nobody got time for that – just hit Ctrl+A like a boss.

    Selecting Entire Worksheet

    The comprehensive selection of cells in Excel is crucial to streamline data analysis. Here’s how to quickly select all cells on a worksheet:

    1. Click on the rectangular box between the “A” and 1.”
    2. For keyboard shortcuts, press “Ctrl + A“. Alternatively, use the “Select All” button in the ribbon.
    3. Choose any cell and press “Ctrl + A“.
    4. Use a mouse shortcut by pressing “Shift” while clicking on the last cell on your worksheet.
    5. In addition, you can also use the name box and type “A1:XFD1048576” and press Enter (only for windows).

    It is worth noting that selecting an entire worksheet saves time since it selects adjacent worksheets or cells. It also enhances readability since selected cells appear with high contrast.

    You must always remember to select all active workbook’s sheets before highlighting an entire sheet. If you forget to take this step, it risks not formatting the complete set of data correctly.

    To avoid losing data once items have been highlighted, save copied syntax across files or Excel sheets. Saving formulas increases productivity by eliminating monotonous tasks that slow down processing time. Move over snail’s pace editing, these shortcuts will have you cruising through your spreadsheet like a pro.

    Editing Shortcuts

    Maximize your Excel editing efficiency! Check out the “Editing Shortcuts” of the “Excel Shortcut Keys List”. Use these two shortcuts: “Copying and Pasting” and “Undo and Redo”. They’ll make your editing tasks much faster and easier!

    Copying and Pasting

    With Excel, copying and pasting data is made easy with a range of options available. You can use keyboard shortcuts for copying content from one cell or worksheet to another, or between different workbooks by using a Semantic NLP variation of ‘Copying and Pasting’.

    To quickly duplicate content within the same worksheet, you can use the Ctrl+D shortcut. Similarly, the Ctrl+R shortcut copies data from the left cell. And for bulk data transfer, you can apply the Alt+E+S keyboard shortcut for copying and moving data across different worksheets.

    It’s worth noting that with paste special feature, you have the added benefit of pasting multiple formatting styles in one step. You simply choose an option that is most appropriate for your needs.

    Pro Tip: With practice, mastering these Shortcuts on a daily basis will save you hours when working with Excel sheets.

    Undoing your mistakes in Excel is as easy as a Ctrl+Z, but in life, you might need to hire a time machine.

    Undo and Redo

    When you’re working on a spreadsheet in Excel, mistakes are inevitable and often require quick correction. Efficiently fixing any mistakes is essential, and that’s where the ‘Undo and Redo’ feature comes into play.

    Here’s a six-step guide to make use of this essential tool effectively:

    1. Go to the Quick Access Toolbar (QAT), located at the top-left corner of the screen.
    2. Locate and click the Undo or Redo buttons.
    3. You can also type Ctrl+Z for Undo and Ctrl+Y for Redo.
    4. If you need to undo more than one action, keep hitting Ctrl+Z until you reach the desired point.
    5. To redo, press Ctrl+Y as many times as necessary.
    6. The undo history list can be accessed by clicking where it says ‘Redo.’

    It’s also useful to know that when Excel crashes or turns off unexpectedly, reopening your file will give you an exciting Undo option with hundreds of possibilities.

    To avoid repetitive actions when making edits in your spreadsheet, consider saving regularly. Doing so ensures that if something goes wrong while editing a cell or range of cells, you can quickly revert back to an earlier version without losing all your work. Additionally, remember not to confuse undoing actions with using the clear command – they are different tools with different outcomes.

    Save time and impress your colleagues with these miscellaneous shortcuts – because who needs a social life when you have Excel?

    Miscellaneous Shortcuts

    Know the miscellaneous shortcuts that don’t fit into a specific category to make Excel use easier! An article, “Excel Shortcut Keys List: The 50+ Best Shortcuts You Need to Know“, talks about such shortcuts. Printing, zooming in and out are included. These shortcuts will save much time when working with an Excel spreadsheet and boost productivity.


    Efficiently processing documents is essential for office productivity and cost-cutting. Discover the quickest and best ways to generate hard copies through Excel’s Print shortcuts.

    Print with a single keystroke by using the Ctrl+P or Command+P command. Pressing this key pair takes you straight to the Print Preview screen, where you’ll see a miniature version of your document as it will appear on paper. To adjust the page settings instantly, use Excel’s built-in Page Layout tool by entering Alt+P, L in rapid succession.

    Printing in bulk may also be simplified by using keyboard combinations such as Ctrl+Shift+F12, which prints an entire workbook instead of just one worksheet. You may even print specific pages from a workbook using the Ctrl+Shift+F2 shortcut or print specific area ranges with the full-page Print Area tool activated via File>Page Setup>Print Area.

    Don’t miss out on staying ahead of deadlines and workloads due to inefficient printing methods; harness the power of Excel’s handy shortcuts today for smoother workflows and effortless document management! Zoom in on your data like a nosy neighbour with these Excel shortcuts.

    Zooming In and Out

    When focusing on specific data or trying to get the overall picture, it’s important to know how to adjust the zoom level in Excel. With multiple ways of zooming in and out, you can easily change the view according to your preference.

    By using shortcuts such as Ctrl + Scroll wheel or using the Zoom slider in the bottom right corner of the screen, you can quickly zoom in and out, giving you a better view of your data. Another way is by selecting View tab in Ribbon and then clicking on Zoom In/Zoom Out buttons or typing values in percentage.

    In addition, if you want to fit everything into one screen, double-clicking on any edge between column headers will automatically optimize width for all columns and fit your data on one page.

    Pro Tip: Using Ctrl + 0 will reset your zoom level back to 100%, making it easier to go back to normal view after zooming in.

    Even Excel can’t do the math on how much time these shortcuts will save you – but it’s definitely more than zero!

    Bonus Tip: Customizing Keyboard Shortcuts.

    Customizing Keyboard Shortcuts in Excel can make your work more efficient and less time-consuming. By creating your own shortcuts, you can save valuable seconds during data entry and analysis.

    Here’s a simple 4-step guide to customizing keyboard shortcuts in Excel:

    1. Go to the “File” tab and click on “Options.”
    2. Select “Quick Access Toolbar.”
    3. Choose the command you want to add a shortcut for, and click on “Modify.”
    4. Enter your preferred keyboard shortcut in the “Shortcut Key” field and click “OK.”

    Remember that certain keyboard shortcuts may already be in use, so it’s best to choose custom combinations that you won’t accidentally trigger. You can also adjust the order of commands in the Quick Access Toolbar to better suit your needs.

    According to The Verge, over 750 million copies of Microsoft Excel have been sold worldwide.

    Five Well-known Facts About “Excel Shortcut Keys List: The 50+ Best Shortcuts You Need to Know”:

    • ✅ Excel shortcut keys can save you a lot of time and effort. (Source: Microsoft)
    • ✅ Some of the most commonly used shortcut keys in Excel are Ctrl+C (copy), Ctrl+V (paste), Ctrl+Z (undo), and Ctrl+S (save). (Source: TechTarget)
    • ✅ You can create your own custom shortcut keys in Excel for frequently used commands. (Source: Excel Easy)
    • ✅ Excel shortcut keys can help you navigate and format your spreadsheets more efficiently. (Source: Computerworld)
    • ✅ Learning and using Excel shortcut keys can improve your productivity and make you a more proficient Excel user. (Source: Lifewire)

    FAQs about Excel Shortcut Keys List: The 50+ Best Shortcuts You Need To Know

    What is the Excel Shortcut Keys List: The 50+ Best Shortcuts You Need to Know?

    The Excel Shortcut Keys List: The 50+ Best Shortcuts You Need to Know is a comprehensive list of keyboard shortcuts that can help you work faster and more efficiently in Excel. It includes over 50 shortcuts that cover everything from formatting and navigation to editing and saving. Whether you’re a beginner or an experienced Excel user, these shortcuts can help you save time and streamline your workflow.

    How do I access the Excel Shortcut Keys List?

    The Excel Shortcut Keys List can be accessed on various websites or via apps providing these. However, you can quickly access it by pressing the “Alt” key on your keyboard and then checking which keys are highlighted in the Ribbon menu. Those highlighted keys indicate the shortcut keys that are available to you in that menu.

    What are some of the most useful Excel Shortcut Keys?

    Some of the most useful Excel Shortcut Keys include: Ctrl + C (copy), Ctrl + V (paste), Ctrl + Z (undo), Ctrl + Y (redo), Ctrl + S (save), Ctrl + F (find), Alt + E + S + F (paste formatting), Alt + H + B + F (apply bold formatting), and Alt + H + A + C (clear all formatting).

    Can I customize Excel Shortcut Keys?

    Yes, you can customize Excel Shortcut Keys to suit your preferences. To do this, go to the File tab > Options > Customize Ribbon > Customize…, and then click on the “Keyboard Shortcuts” option. From there, you can select the commands you want to customize and assign new keys to them.

    How can I remember all the Excel Shortcut Keys?

    The best way to remember all the Excel Shortcut Keys is to practice using them regularly. You can also create a cheat sheet or download a printable copy of the Excel Shortcut Keys List and keep it handy while you work in Excel. Additionally, you can use online training modules to practice using these shortcuts in real-life scenarios.

    What are the benefits of using Excel Shortcut Keys?

    The benefits of using Excel Shortcut Keys include: saving time and effort, improving productivity, reducing errors and mistakes, increasing accuracy and precision, streamlining workflow, and achieving better results in less time. Additionally, using shortcut keys can help you become more proficient and skilled in using Excel, which can be a valuable asset in your career.