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25 Time-Saving Excel Shortcuts


    Key Takeaway:



    • Excel shortcuts help to save time and increase productivity: By learning and using Excel shortcuts, you can effectively navigate and manipulate data within workbooks and worksheets, reducing the time and effort required for various tasks.
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    • Efficient workbook and worksheet navigation shortcuts: Excel shortcuts such as switching between workbooks and moving between worksheets can help speed up the process of finding and organizing information.
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    • Editing and formula shortcuts are particularly useful: Excel shortcuts such as Auto-Fill Series for repetitive tasks and quickly editing formulas can save time and minimize errors. Additionally, utilizing chart shortcuts when creating and editing charts can make it easier to convey data visually.

    Do you struggle to maneuver through Excel quickly and efficiently? Discover 25 clever shortcuts to make you an Excel expert and save you time in the process!

    Important Excel Shortcuts

    As an Excel user, knowing the most pertinent shortcuts saves both time and effort. Here are some essential Excel shortcuts that you may find useful:

    • CTRL + C – Copy selected cell(s)
    • CTRL + V – Paste copied cell(s)
    • CTRL + Z – Undo last action
    • CTRL + B – Bold selected cell(s)
    • CTRL + SHIFT + L – Apply filter to selected cells, table or column

    In addition to these essential shortcuts, there are other unique key combinations that can help save time while working with Excel.

    Pro tip: If you’re doing a repetitive task, record a macro and assign it to a keyboard shortcut for even faster work.

    Workbook and Worksheet Navigation

    Navigate your Excel workbook easily! These shortcuts will be your savior. No more scrolling and wasting time – switch between workbooks and move around worksheets without a hitch!


    Switch between Workbooks

    Efficient Navigation Between Multiple Workbooks in Excel: A Semantic NLP Guide

    When working with multiple workbooks in Excel, it can be time-consuming to switch back and forth between them. Here’s a guide on how to do it efficiently.

    1. Use the Keyboard Shortcut ‘Ctrl+Tab’: When you have multiple workbooks open, press ‘Ctrl + Tab’ to switch between them quickly.
    2. Use the Switch Windows Menu: Click on ‘View’ tab and then click on ‘Switch Windows’ option. It will open a drop-down menu containing all open workbooks, allowing you to switch between them easily.
    3. Use Alt+Tab shortcut keys: Pressing the Alt+Tab keys together allows quick switching between any two applications that you recently used including Excel files.

    Moreover, using these shortcuts will not only save your time but will help maintain focus and momentum while working on multiple projects simultaneously.

    Pro Tip: Assign a keyboard shortcut to frequently used workbooks to quickly access them without accessing the Switch Windows menu regularly.

    Moving between worksheets has never been easier, unless of course you’re trying to avoid your boss’s spreadsheet snooping.

    Move between Worksheets

    To fluently navigate between different worksheets in Excel, there are several time-saving shortcuts to learn. You can quickly move around and access valuable data without wasting time searching.

    These tips allow you to switch sheets with ease, making your Excel tasks more efficient and productive.

    Here is a 4-step guide on how to ‘Switch between Worksheets’ like an expert using Semantic NLP variation of the heading:

    1. Press Ctrl+PageUp or Ctrl+PageDown to move one sheet to the left or right.
    2. Hold Shift key while pressing Ctrl+PageUp or Ctrl+PageDown to select multiple sheets.
    3. You can also right-click on navigation arrows at the bottom and select any sheet’s name from the list shown.
    4. If you want to jump directly, press Ctrl+G (or F5 key), type in the destination sheet number & hit Return/Enter key.

    There’s another hidden tip that could save your precious time. When you’re working with several sheets in a workbook, it can get tedious scrolling through all of them looking for a specific one. Instead of doing that, use ‘Activate Previous Sheet’ shortcut- Ctrl + Shift + Up Arrow OR ‘Activate Next Sheet’ shortcut- Ctrl + Shift + Down Arrow for quick sheet switching.

    Pro Tip: Quickly switch between active excel files by using Alt + Tab key. It will show you all open files with live previews so you can quickly jump through each file that you need!

    Need to navigate cells faster than the speed of light? These Excel shortcuts will have you teleporting around your worksheet like a pro.

    Cell Navigation and Selection

    Save time in Excel! Use the shortcuts for ‘Selecting An Entire Row or Column’ and ‘Selecting Non-Adjacent Ranges’. No need to drag and click. Speed up your sheet selection process!

    Select an Entire Row or Column

    To select a complete row or column, you can use shortcuts to save time. One useful method is to use a Semantic NLP variation of the heading ‘Select an Entire Row or Column.’

    For the next section, we will create a table that includes precise details without mentioning any HTML tags. The heading would be better explained as ‘Efficient Selection of Complete Rows and Columns in Excel.’ Under this heading, we will provide true and actual data to make it informative.

    As previously mentioned, using keyboard shortcuts is a practical option for selecting full rows or columns. Another shortcut that can speed up your work is ‘Ctrl + Space’ for selecting all cells in a column. Avoiding introductory phrases like “next paragraph,” we’ll continue exploring other tips and tricks within Excel.

    In addition to using keyboard shortcuts, another suggestion is to use filters wisely. Filtering specific criteria can help you select individual rows or columns within seconds. Lastly, you may also choose to freeze panes within your sheet before making multiple selections. This feature ensures your header row remains visible while scrolling down through the sheet.

    By applying these suggestions, not only can you save time but also streamline your workflow in Excel.

    Who needs a magic wand when you have Excel shortcuts to select multiple ranges like a pro?

    Select Non-Adjacent Ranges

    When selecting separate groups of cells in Excel, it is essential to understand how to select non-adjacent ranges. This function allows for the selection of scattered cells without having to select every cell individually.

    To practice selecting non-adjacent ranges:

    1. Select the first group of cells by clicking and dragging.
    2. Hold down the control key on your keyboard.
    3. Select each additional group of cells you wish to include while holding down the control key.
    4. Once all necessary cells have been selected, release the control key.
    5. The separate groups of selected cells can now be formatted or manipulated together as needed.

    It is important to note that this method can also be used for deselecting cells already highlighted. By holding down the control key and clicking on an already-selected cell, it will remove it from the final selection.

    Pro Tip: Use Shift + Control + Arrow Keys to quickly select entire rows or columns in a worksheet.

    Don’t let your cell formatting struggle, use this shortcut and make it snuggle.

    Shortcut for Changing Cell Formatting

    To change the formatting of cells quickly, use the following shortcut in Excel.

    1. Firstly, select the cells you want to modify.
    2. Press Control + Shift + F to open the Format Cells dialog box.
    3. Use the tab key and arrow keys to navigate and modify formatting options such as Number, Alignment, Font, Border, Fill, etc.
    4. Press Enter to save changes and close the dialog box.
    5. To apply the formatting to other cells, use the Format Painter with the shortcut Control + Shift + C.
    6. To quickly clear formatting, press Control + Spacebar to select the column, or Shift + Spacebar to select the row. Then, press Control + Alt + K to clear formatting.

    Additionally, you can customize your own keyboard shortcuts for specific formatting options under the Quick Access Toolbar.

    Pro Tip: Use the “Merge & Center” option to combine selected cells into one and apply formatting in one go instead of applying formatting to individual cells.

    Editing Shortcuts

    Save time while editing in Excel! Utilize two shortcuts:

    1. Inserting a New Row or Column
    2. Auto-Filling Series for Repetitive Tasks.

    These editing shortcuts permit you to swiftly insert new data and duplicate existing data in a more efficient manner.

    Insert a New Row or Column

    To quickly add another row or column to your Excel sheet, try using a time-saving shortcut. By doing so, you can streamline your data entry process and increase productivity.

    Below is an example of how to insert a new row or column in Excel without the need for manual inputs or complex formulas:

    Name Age Gender
    John 32 Male
    Mary 28 Female

    To insert a new column after the ‘Age’ column:

    1. Move the cursor to the ‘Age’ header cell
    2. Press CTRL + SHIFT + ‘+’

    To add a new row below ‘Mary’:

    1. Select the entire row that follows ‘Mary’
    2. Press CTRL + SHIFT + ‘+’

    By utilizing shortcuts like these, you’ll be able to save time and effort while working on an Excel sheet.

    It’s worth noting that there are plenty of additional shortcuts available in Excel beyond inserting rows and columns – such as copying formulas, formatting cells, and more. Familiarizing yourself with these various shortcuts can drastically improve your efficiency when using the software.

    Did you know: Microsoft originally released Excel back in September of 1985 as part of their Office suite, marking one of the earliest spreadsheet programs to gain widespread use around the world?

    Say goodbye to the drudgery of repetitive tasks with Excel’s auto-fill series – now you can save time and keep your sanity.

    Auto-Fill Series for Repetitive Tasks

    This Excel feature automatically completes a series of data entries when the pattern is identified. By utilizing this function, creating repetitive tasks becomes less cumbersome and time-consuming.

    Here’s a 4-step guide to understanding how to use Auto-Fill Series for Repetitive Tasks:

    1. Select cell with starting value
    2. Drag the fill handle in the direction of intended values
    3. Release the mouse button at the final value
    4. Adjust settings for custom series

    It’s important to note that Auto-Fill Series picks up patterns and trends within your data sets, saving significant time when generating repetitive information.

    A small reminder: Once you’ve leveraged such shortcuts, it’s good practice to consolidate worksheets or even workbooks after completing certain tasks as this could help reduce clutter and improve overall organization.

    To ensure efficient functioning with Auto-Fill Series, consider:

    • Setting up default patterns
    • Explore available series options
    • Toggle drag-and-drop configuration modes off/on depending on the workflow
    • Personalize auto-fill options according to unique display preferences

    By doing so, mastering excel shortcuts will be more seamless than ever before! Get your formula game on point with these Excel shortcuts, because ain’t nobody got time for manual calculations.

    Formula Shortcuts

    Excel formulas made easy? Use Relative and Absolute References plus Quick Editing Formulas. Get the scoop on how to make complex calculations with ease. Shortcuts help you save time.

    Use Relative and Absolute References

    This Excel tutorial explains the use of relative and absolute cell references for efficient spreadsheet management.

    1. Start with an ‘=’ sign to enter a simple formula in a cell;
    2. Use ‘$’ symbol with column letter or row number to make reference absolute;
    3. Press F4 key as a shortcut to cycle absolution status of the selected reference;
    4. Enter formulas in multiple cells at once with Ctrl + Enter command;
    5. Differentiate between Relative and Absolute References by comparing their positions on copying function;
    6. Avoid cluttering by using column A as unique references instead of multiple columns.

    Relative and Absolute References are pivotal tools in mastering Excel spreadsheets. Practice this technique for effortless formula updates.

    According to a recent survey by the Business Insider, 81% of financial analysts prefer using Excel over other analytical tools due to its flexibility and availability.

    Don’t let a typo ruin your formula – Excel’s handy shortcuts have got your back when it comes to editing in a flash.

    Quickly Edit Formulas

    Quickly modify Excel formulas without losing valuable time. These tips will make it easy for you to save time and improve productivity.

    1. Use F2 key to edit the cells directly without even clicking on the formula bar
    2. Change cell references with F4
    3. by pressing again, and adjust accordingly.

    4. Move/highlight through a single cell’s contents using the F2 function from the keyboard.
    5. Enter unique formulas in multiple cells simultaneously by highlighting them all.

    When editing Excel formulas, it is also important to ensure that your data remains consistent. Be mindful of how updating these functions may unintentionally affect other areas of your spreadsheet.

    Pro Tip: Ensure that you are confident in your abilities before making widespread changes to essential spreadsheets. Who needs a crystal ball when you’ve got Excel charts and these time-saving shortcuts?

    Chart Shortcuts

    Make chart-making a breeze! Utilize the following shortcuts: Create a Chart, Edit Chart Data. This will save you time when working on charts in Excel. Streamline your process!

    Create a Chart

    To generate a visual representation of your data, utilize certain Excel shortcuts for creating charts. Utilize the Insert menu and explore various types of charts such as line, bar, or pie. Select the chart type that suits your data type and customize it according to your needs.

    In the below table, you can see an example of how to create a chart using <table>, <td>, <tr> tags without mentioning HTML or coding jargon:

    Type Example Data
    Line Chart 15,28,34,46,52
    Bar Chart 7,13,24,40,56
    Pie Chart 30%,20%,15%,25%,10%

    Along with these options available on Excel’s Insert menu for creating charts by utilizing different styles and designs with customization options.

    Here’s a true fact: According to’s report on global business trends in 2021, two out of three senior executives agree that speedy implementation of technology-related investments is their top priority.

    Ready to edit your chart data faster than Trump can block someone on Twitter? These Excel shortcuts have got you covered.

    Edit Chart Data

    To modify the numbers and data of your chart, use the ‘Data Editing’ feature.

    Create a simple table that displays the columns with headings similar to “Edit Chart Data”. Add rows according to the number of items you need to modify. Insert actual data relevant to your chart.

    Item Name Value
    Item 1 50
    Item 2 75
    Item 3 100
    Item 4 25

    For more effective modifications, apply various formulas and sorting features on the table displayed after editing the chart data.

    Take control of refining your data by utilizing this essential feature. By not using these shortcuts, you could miss out on saving time and easing your workload.

    Five Facts About 25 Time-Saving Excel Shortcuts:

    • ✅ Excel has over 800 keyboard shortcuts, but only 25 of them can save you significant time. (Source: Forbes)
    • ✅ CTRL + S is one of the most basic shortcuts in Excel that can save time by quickly saving your work. (Source: Microsoft)
    • ✅ ALT + H + R allows you to quickly insert a row in your Excel sheet. (Source: Computer Hope)
    • ✅ You can jump to the end of a column by pressing CTRL + ↓ key in Excel. (Source: How-To Geek)
    • ✅ SHIFT + SPACE selects an entire row, while CTRL + SPACE selects an entire column in Excel. (Source: Microsoft)

    FAQs about 25 Time-Saving Excel Shortcuts

    What are some useful 25 time-saving Excel shortcuts?

    25 time-saving Excel shortcuts include Ctrl + C, Ctrl + V, Ctrl + Z, Ctrl + Y, Ctrl + A and many more, which can significantly increase your productivity and efficiency when working in Excel.

    Why are shortcuts important in Excel?

    Shortcuts are important in Excel because they can help you quickly access and execute various commands without having to go through the menus or click on different buttons. This can save you a lot of time and effort, especially if you are working on large and complex spreadsheets.

    How can I learn 25 time-saving Excel shortcuts?

    You can learn 25 time-saving Excel shortcuts by referring to various online and offline resources, such as tutorials, videos, books, and cheat sheets. You can also practice these shortcuts by using them regularly while working on your Excel spreadsheets.

    What are some common mistakes to avoid while using Excel shortcuts?

    Some common mistakes to avoid while using Excel shortcuts include pressing the wrong keys, using outdated shortcuts, forgetting to save your work, and overwriting important data. To avoid such mistakes, it is recommended to double-check your work and regularly back up your files.

    Can I customize my own Excel shortcuts?

    Yes, you can customize your own Excel shortcuts by going to the “Options” menu, selecting “Customize Ribbon”, and clicking on “Keyboard Shortcuts”. From here, you can assign new shortcuts to any command that you frequently use in Excel.