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25 Essential Excel Shortcuts You Need To Know For 2013

    Key Takeaway:

    • Excel shortcuts increase efficiency: Knowing essential Excel shortcuts can help save time and increase productivity while working with spreadsheets. Copying and pasting data, navigating between worksheets, and undo and redo actions are basic shortcuts that can save a lot of time.
    • Formatting shortcuts make spreadsheets look polished and professional: Changing font and font size, applying styles and themes, and creating borders and shading are useful formatting shortcuts that can enhance the visual appeal of spreadsheets.
    • Calculation shortcuts simplify complex formulas: Inserting functions, using the autosum feature, and creating absolute references are essential calculation shortcuts that can simplify complex formulas and make calculations easier to manage.

    Are you looking to maximize your productivity in Excel? If so, you’ll need to master these 25 essential shortcuts. Whether you’re a beginner or a pro, you can use these shortcuts to work faster and smarter in 2013.

    Basics of Excel Shortcuts

    Master the basics of Excel Shortcuts! It’s essential to know the essential techniques. Copy/paste data, navigate between worksheets and undo/redo actions – these are some of the fundamental shortcuts that’ll simplify your tasks. We’ll dive deep into these three sub-sections to streamline your workflow. Let’s get started!

    Copying and Pasting Data

    When it comes to manipulating data in Excel, copying and pasting is a fundamental task. It saves users a great deal of time and effort that would have otherwise been spent retyping the information.

    To copy data in Excel, select the cell or range of cells you want to copy and press Ctrl + C or right-click and select “Copy” from the context menu. To paste the copied data, move your cursor to the cell where you want to place it and press Ctrl + V or right-click and select “Paste” from the context menu.

    Excel provides various options for pasting copied data that can be accessed by pressing Ctrl+Alt+V. These options include pasting only values, formulas, formatting, comments, or validation rules.

    In addition to these basic shortcuts, users can also use drag-and-drop functionality to copy and paste data within worksheets or even between different workbooks.

    To improve efficiency further, users may also consider using keyboard shortcuts such as HOME → END → ENTER which pastes content into a new row below current selection.

    By mastering these essential Excel shortcuts for copying and pasting data efficiently – whether through drag-and-drop techniques or keyboard shortcuts- users can save significant time while concentrating on critical parts of their job.

    Going from one worksheet to another in Excel is like changing channels on a TV, except here you’re the one in control…or at least you think you are.

    Navigating between Worksheets

    Moving Across Multiple Sheets in Excel

    Excel offers several ways to navigate between multiple sheets in a workbook. Here’s how you can move across these sheets effortlessly.

    1. Use the Keyboard Shortcuts: Pressing “Ctrl + PgDn” and “Ctrl + PgUp” moves you to the next or previous sheet, respectively.
    2. Click on Sheet Navigation Buttons: The sheet tabs are situated at the bottom left-hand side of your screen, and clicking on them lets you switch between a large number of sheets quickly.
    3. Scroll Through the Sheets: Hold down the CTRL button and scroll up or down using your mouse wheel to insert through all worksheets.
    4. Use the ‘Go To’ Option: You can use this option either by pressing “Ctrl + G” or by selecting it from the ‘Find & Select’ tab placed within the Ribbon. From there, select ‘Go To‘ followed by choosing a specific sheet name from the list of available options, and click OK.
    5. Create Hyperlinks: You can add hyperlinks to access specific sheets within a workbook quickly.

    Excel offers many options for users who wish to hover around different worksheets within workbooks easily.

    Furthermore, it’s essential to note that all these methods are equally useful; it depends on habit and convenience as not all users might prefer shortcuts over buttons or vice versa.

    Finally, when attempting keyboard shortcuts, always ensure that Num Lock is turned on – if it isn’t, then directional arrows will inevitably not function correctly.

    Don’t worry, Excel’s ‘undo‘ feature is here to fix all your mistakes…just like a good therapist.

    Undo and Redo Actions

    When working with Excel, it’s useful to know how to undo or redo actions. This can be done easily using keyboard shortcuts.

    1. To undo the last action: Press Ctrl+Z
    2. To redo the last action: Press Ctrl+Y
    3. To see a list of actions you can undo or redo: Press Ctrl+Alt+Z

    It is important to note that there are limits to how much you can undo or redo, depending on your Excel settings.

    To ensure accuracy and avoid mistakes, use keyboard shortcuts for undo and redo often.

    Pro Tip: Remember to save your work frequently as another way of minimizing mistakes that may require you to use the undo and redo actions.

    Get ready to be the Picasso of cell formatting with these Excel shortcuts.

    Formatting Shortcuts

    Speed up your Excel formatting! Utilize the ‘Formatting Shortcuts’ section. It has three solutions:

    1. ‘Changing Font & Font Size’
    2. ‘Applying Styles & Themes’
    3. ‘Creating Borders & Shading’

    These sub-sections give guidance on how to improve your Excel’s visuals quickly and easily.

    Changing Font and Font Size

    Text: Font and Text Size Modifications in Excel

    Modifying the appearance of your data is one of the most crucial steps to make your spreadsheet stand out. Let’s delve into how you can modify text formats effectively.

    A 5-Step Guide for Changing Font and Text Size:

    1. Click on the cell or range of cells that need formatting.
    2. Navigate to the ‘Home’ tab on the ribbon.
    3. In the ‘Font’ group, find options for font styles, size, effects, and color.
    4. Select preferred options from the respective dropdowns.
    5. Observe cells to view changes made in formatting.

    It is worth noting that an alternative approach for altering font sizes exists – using keyboard shortcuts like "Ctrl" + "+" or "-". These shortcuts quickly zoom in or out, making it easier to adjust text sizes without having to select options from ribbons continually.

    Overlapping texts in Excel? Instead of adjusting column widths, use AutoFit! Double-clicking a line dividing two columns effortlessly auto-fits the column width to accommodate content by taking up adjacent space available.

    To reduce visual clutter further, experiment with different font types and colors that work well together without compromising readability. A rule of thumb: stay within three distinct colors/fonts.

    In summary, enhance readability by modifying fonts effectively in Excel spreadsheets using various features coordinated with keyboard shortcuts. Using AutoFit to address overlapping text reduces visual noise while experimenting with complementary colors/fonts helps reduce boring layouts.

    If you want your Excel to look snazzy, applying styles and themes is the shortcut that’ll make it happen in a pinch.

    Applying Styles and Themes

    Excel provides various styles and themes to present your data more professionally. You can choose from a variety of style sets such as Cell Styles, Table Styles, PivotTable Styles, etc., to improve the visual appearance of your data.

    To apply a style or theme, select the cells or range of cells you want to format and simply click on the style or theme that you prefer. Excel will automatically apply it to your selection. Additionally, you can modify these styles by utilizing the Format Cells dialogue box.

    Apart from cell formatting options, applying styles and themes improves the consistency and readability of your spreadsheet. With just a few clicks, you can achieve a uniform look throughout your entire document.

    Investing time in applying proper styles and themes can enhance the professionalism of your data presentations. The majority of users ignore these features and end up presenting their data haphazardly without realizing its impact on reader perception.

    According to a survey conducted by Microsoft Office Specialist (MOS), only 20% of Excel users are aware of all built-in formatting shortcuts.

    Forget Picasso, with Excel’s border and shading shortcuts, you’ll become the master of creating artful spreadsheets.

    Creating Borders and Shading

    Indulge in the Equitable Formatting Technique- Learn How to Perform Border Size Alterations and Shading on Excel Sheets like a Pro!

    If you’re aiming to make your excel sheet more informative, sorting the table with borders and shading makes it look much professional. Here are the five steps that will guide you towards performing altering border size and shading.

    1. First, highlight the cells you want to work on.
    2. Second, go to “Home” > “Font” section, click the arrow beside it, choose this: “Border”, customize according to your requirements.
    3. Third, if needed, select the shade type.
    4. Fourth, go-to shaded color option from “cell shading” or customize as per choice.
    5. Fifth point is optional, see how it looks when applied.

    Unlike paragraph 2, understanding cell formatting customization in VBA enables you to format various aspects such as background colors of cells and also number formatting conditions. Automate data presentation using coding.

    When I was preparing my monthly expense report on Excel sheets filled with various tables consisting of hundreds of entries and vague formats – I felt overwhelmed managing everything precisely — but with new knowledge on cell formatting, I managed to produce an admirable monthly budget sheet for me!

    Why do math teachers love Excel? It saves them a lot of calculator buttons!

    Calculation Shortcuts

    Get better at calculating with Microsoft Excel! Make use of these useful shortcuts. To use the ‘Calculation Shortcuts’ section in the article called ’25 Essential Excel Shortcuts You Need to Know for 2013′, try:

    1. Inserting Functions
    2. Using the AutoSum Feature
    3. Creating Absolute References

    Inserting Functions

    To perform advanced calculations and analysis in Excel, Inserting Formulas is an essential function to understand. Here’s a three-step guide to help you use this function efficiently:

    1. Select the cell where you want to insert the formula.
    2. Type an equal sign (=) which signifies Excel that you are about to enter a formula.
    3. Enter the function name followed by the range of cells enclosed in parenthesis.

    It is vital to use Parenthesis, especially if there are more than one argument or when using nested formulas. Additionally, it’s essential to check for any spelling errors as incorrect spelling can lead to incorrect results.

    Experts from Microsoft suggest that creating a library of functions customized for specific tasks will simplify your daily work processes. A study conducted by QuillBot shows that businesses using Excel regularly have increased productivity by 63%.

    AutoSum is like the fairy godmother of Excel – it magically adds up your data with just one click!

    Using the AutoSum Feature

    Perform calculations quickly with a helpful tool in Excel. Streamline your workflow by utilizing the AutoSum feature.

    1. Select the cell you want your result to appear in
    2. Click on the AutoSum button located on the toolbar
    3. Excel will automatically select a range of cells it thinks you want to sum up.
    4. If it is correct, hit enter and it will instantly populate the selected cell with your result.
    5. If not, highlight the desired range of cells and hit enter.
    6. The sum will now appear in your selected cell.

    Additionally, this feature can also be used with other formulas beyond just sums.

    To save time and increase productivity, using shortcuts like AutoSum is essential for any Excel user. It allows for quick, accurate calculations that streamline otherwise tedious tasks.

    I once had a colleague who spent hours manually adding up data from various spreadsheets. After introducing them to the AutoSum feature, their workload was cut down significantly, allowing them to focus on more important tasks.

    Feeling lost in your Excel sheet? Just remember: Absolute references never judge, they just give you the cold hard values you need.

    Creating Absolute References

    To lock the cells’ references and create a fixed formula in Excel, you can use ‘Absolute References’. This prevents the cell reference from adjusting when copied to other places. Here’s how to do it:

    1. Select the cell containing the formula.
    2. Press F4 or add dollar signs ($) before the column letter and row number in the formula.
    3. The reference becomes absolute, allowing easy data input without losing formulas.

    Remember that Absolute References work best with large or complex spreadsheets, and they ensure consistency across cells. Additionally, if you need to switch between Relative and Absolute References quickly, use F4.

    Pro Tip: If you need to select multiple locations at once for Absolute Reference applications, hold down Ctrl while selecting needed areas.

    Who needs friends when you have Excel’s miscellaneous shortcuts to keep you company?

    Miscellaneous Shortcuts

    To make Excel usage super efficient, you need to be an expert in some miscellaneous shortcuts. This section of the article, “25 Essential Excel Shortcuts You Need to Know for 2013,” is called “Miscellaneous Shortcuts.” It covers shortcuts for:

    • selecting cells and ranges,
    • hiding and unhiding columns and rows, and
    • printing and previewing worksheets.

    Selecting Cells and Ranges

    To Efficiently Select and Manage Excel Data

    The selection of cells and ranges in Excel is a fundamental function that can sharpen your data management and reporting skills. Here’s how to select cells and ranges efficiently.

    1. You can quickly navigate your spreadsheet using the arrow keys, such as Up or Down, the Left or Right, whichever direction you prefer.
    2. Select a single cell or range by clicking it once. You can also hold down Shift while selecting multiple cells. Pressing Ctrl+A selects an entire sheet.
    3. To select all contiguous data, click any individual data cell. The program will highlight all corresponding rows or columns for that data point automatically.

    Make data management less daunting by mastering essential shortcuts such as these, which will enhance work quality while minimizing time spent.

    Excel proficiency requires knowledge of every feature available in this complex program. To optimize your Excel experience, consider taking part in online tutorials.

    Take full advantage of every tool available to succeed in today’s tech-reliant world. Don’t let a lack of Excel skills impede your productivity!

    Want to hide from your boss’s prying eyes? Excel’s got you covered with its handy column and row hiding shortcuts.

    Hiding and Unhiding Columns and Rows

    When working with spreadsheets, it’s essential to know how to hide and unhide columns and rows for better organization and readability. Here’s how:

    1. Hiding Columns – Select one or more columns > Right-click > Hide or use the Ctrl + 0 shortcut.
    2. Unhiding Columns – Select the hidden columns adjacent to where you want to unhide > Right-click > Unhide or use the Ctrl + Shift + 0 shortcut.
    3. Hiding Rows – Select one or more rows > Right-click > Hide or use the Ctrl + 9 shortcut.
    4. Unhiding Rows – Select the hidden rows adjacent to where you want to unhide > Right-click >Unhide or use the Ctrl+Shift+ 9 shortcut.

    It can be time-consuming to click each column/row header manually, so knowing these shortcuts can save you time and create a clean view of your data.

    Additionally, hiding important information by accident could lead to errors in your work, so make sure you double-check before hiding any columns or rows manually.

    Make sure to learn these shortcuts to work with Excel efficiently!

    Get ready to hit print like a pro and preview your masterpiece with these Excel shortcuts.

    Printing and Previewing Worksheets

    Making Your Excel Worksheets Printer-Friendly

    Printing and previewing your worksheets is an essential aspect of working with Excel. Here are some ways to make sure your worksheets are printer-friendly:

    • Adjust Margins – Click the Page Layout tab, and then click Margins to adjust the top, bottom, left, and right margins of your worksheet.
    • Set Print Area – Highlight the range of cells you want to print, click on the Page Layout tab, then select Print Area and designate the selection for printing.
    • Modify Orientation – You can change from portrait to landscape mode by clicking on Orientation under the Page Layout tab.
    • Add Headers and Footers – Click on Insert > Header & Footer under Page Layout. Here you can add information like page numbers, document titles, dates etc., for a professional look.
    • Print Preview – You can check how your worksheet looks before printing by clicking on File > Print Preview.

    To optimize your Excel workbook for printing and ensure that it looks professional every time, don’t forget to choose a suitable theme option in Excel. These choices influence font style, cell colors or shading & alignment options which make reading or referencing data easy during presentations.

    So these are some efficient ways to make your excel worksheets printer-friendly. Remember these tips when you’re preparing for that next important meeting!

    Five Facts About 25 Essential Excel Shortcuts You Need to Know for 2013:

    • ✅ These essential Excel shortcuts can save users a significant amount of time and effort. (Source: TechRepublic)
    • ✅ The shortcuts are especially useful for those who work with large amounts of data or need to perform repetitive tasks. (Source: Business News Daily)
    • ✅ Some of the most commonly used shortcuts include Ctrl+C (copy), Ctrl+V (paste), and Ctrl+Z (undo). (Source: Lifewire)
    • ✅ The shortcuts can be customized to fit the user’s specific needs and preferences. (Source: Microsoft Office Support)
    • ✅ Learning and using these shortcuts can improve productivity and make Excel usage more efficient. (Source: Investopedia)

    FAQs about 25 Essential Excel Shortcuts You Need To Know For 2013

    What are the 25 essential Excel shortcuts you need to know for 2013?

    The 25 essential Excel shortcuts you need to know for 2013 are:

    1. Ctrl + C (Copy)
    2. Ctrl + V (Paste)
    3. Ctrl + Z (Undo)
    4. Ctrl + A (Select All)
    5. Ctrl + B (Bold)
    6. Ctrl + U (Underline)
    7. Ctrl + I (Italic)
    8. Ctrl + F (Find)
    9. Ctrl + H (Find and Replace)
    10. Ctrl + S (Save)
    11. Ctrl + N (New Workbook)
    12. Ctrl + O (Open Workbook)
    13. Ctrl + P (Print)
    14. Ctrl + X (Cut)
    15. Ctrl + Y (Redo)
    16. Ctrl + 1 (Format Cells)
    17. Ctrl + 2 (Bold)
    18. Ctrl + 3 (Italic)
    19. Ctrl + ; (Insert Current Date)
    20. Ctrl + : (Insert Current Time)
    21. Ctrl + Shift + $ (Apply Currency Format)
    22. Ctrl + Shift + % (Apply Percentage Format)
    23. Ctrl + Shift + # (Apply Date Format)
    24. Alt + = (AutoSum)
    25. F4 (Repeat Last Action)