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15 Top Tips And Shortcuts For Excel 2013

    Key Takeaway:

    • Excel 2013 provides a wide range of keyboard shortcuts that can speed up data entry and formatting tasks, such as using Ctrl+C and Ctrl+V to copy and paste cells, and Ctrl+Z to undo actions.
    • Conditional formatting allows you to highlight cells with specific data or criteria, making it easier to analyze and draw insights from large datasets. Data validation lets you set rules to control the type and range of data entered into cells, ensuring accuracy and consistency in your data.
    • Pivot tables are a powerful tool for data analysis and visualization, allowing you to summarize and filter large datasets into more manageable views. Freeze panes and Flash Fill can also speed up data entry and formatting tasks, letting you easily view and edit data without scrolling or manual formatting.

    Struggling to use Excel 2013? Wondering how to get the most out of it? You’ve come to the right place! In this article, we’ll show you 15 top tips and tricks to help you get the most out of your Excel experience.

    Top 15 Tips and Shortcuts

    Excel 2013 is smoother and more efficient with these top 15 tips and shortcuts! There’s a wide range of topics like Keyboard Shortcuts, Conditional Formatting, Data Validation, Pivot Tables, Freeze Panes and more. Streamline your work and navigate Excel effortlessly with these tricks.

    Keyboard Shortcuts

    Keyboard shortcuts can significantly increase efficiency and productivity while working on Excel 2013. Here are several tips to help you navigate through this functional program with ease:

    • Use Ctrl+S to save your work quickly.
    • Use Ctrl+C and Ctrl+V to copy and paste cells.
    • Use F2 to edit a cell directly, instead of having to double-click it.
    • Use Ctrl+Z to undo your previous action.
    • Use Ctrl+A to select all the cells in a worksheet.
    • Pressing Alt then H then O then I will automatically adjust column widths based on cell content.

    Along with these shortcuts, Excel 2013 also has some unique functionalities that make it stand out from the crowd. For example, using conditional formatting can create visual cues for data patterns, allowing easier analysis.

    Pro Tip: Learning keyboard shortcuts is essential in becoming an expert user of Excel 2013. By incorporating these tips into your routine, you will streamline your workflow and have more time for other important tasks.

    Make your data standout like a unicorn in a herd of horses with Excel’s conditional formatting.

    Conditional Formatting

    The technique of applying a set of conditions to format cells based on their values is an effective and time-saving strategy. This Excel 2013 feature enhances the visual representation of data, making it easier to analyze.

    A vast range of criteria can be applied to any cell in a sheet including simple indicators such as font color or background color, as well as more complex formulas that compare values across rows, columns or sheets. An example of this is highlighting a specific value in red if its amount falls below a predetermined threshold.

    An advantage this tool provides includes being able to apply conditional formatting for an entire table, defined rows and columns or specific cells corresponding to identified patterns within selected sets of data.

    Evidence suggests that studies have shown interpretive tasks are completed quicker when paired with precise visual cues. Therefore, utilizing Excel’s Conditional Formatting tool can significantly improve work efficiency without sacrificing attention to detail.

    Excel’s Data Validation: Because sometimes you just have to tell your cells what they can and can’t do.

    Data Validation

    Ensuring Consistency of Data Input is Vital in Excel 2013

    Excel 2013 allows users to validate the input data, ensuring consistency and avoiding errors. The process of validating data entry and processing is called ‘Data Verification.’ By setting up validation rules, you can prevent entering invalid data into cells and establish parameters for valid input.

    Using Validation Rules Will Save You Time

    Validation Rules offer a quick method for auditing or cleaning up your spreadsheet by disallowing improper inputs. This process saves time, avoids manual checking of each cell’s content, and will provide assurance that your worksheet’s data is correct. This feature helps reduce errors in calculations or analyses found throughout spreadsheets.

    Predefine the Valid and Invalid Inputs with Minimum Effort

    When working with large datasets, establishing validation rules makes it easy to define valid input types before entering them into a spreadsheet. For instance, you might use preset values as drop-down menus for certain fields rather than forcing an individual to manually enter specific text.

    Never Underestimate the Power of Data Validation

    Inaccurate data plagues companies worldwide due to flawed entries created by human error. With Microsoft Excel’s data validation toolset, maintaining data accuracy becomes achievable through using effective methods. By performing this task regularly within your workflow routine with the help of these simple tips and shortcuts provided in this article, you can ensure a reduced rate of mistakes while boosting productivity levels within your workplace.

    Who needs therapy when you can just use pivot tables to rearrange your entire life?

    Pivot Tables

    Pivot Data is a supremely useful feature in Excel 2013. It allows one to turn tables of data with multiple columns into a summarized or rearranged version, making it easier to extract insights from the data.

    For instance, imagine having a large dataset of employee performance records with various metrics – Pivot Tables would allow one to split up the data based on different team members, or perhaps summarizing data by departments. The possibilities are abundant.

    Here is an example:

    Employee Name Department Performance Score
    John Doe Sales 70%
    Jane Smith HR 85%

    One can also use this function to create various charts and visualizations.

    If using pivot tables is new for you, don’t worry. You’ll master them quickly after gaining some experience!

    I must mention that it took me quite some time before I got used to efficiently creating these tables for my work presentations. But once I figured it out, it was much easier than manually sifting through huge datasets!

    If only I could freeze my emotions as easily as I can freeze panes in Excel. #TopExcelTips

    Freeze Panes

    To keep important information visible while scrolling, try utilizing the “Lock Rows and Columns” feature in Excel 2013.

    1. Select the row or column you wish to freeze.
    2. Click on the “View” tab at the top of Excel, then choose “Freeze Panes”.
    3. Select either “Freeze Panes” or “Freeze Top Row” or “Freeze First Column” depending on which rows or columns you want locked in place.

    Additionally, by using this feature only on specific rows/columns, you can still easily manipulate other areas of your worksheet without constantly having to scroll back for reference.

    Don’t miss out on an easier and more efficient way to work with your data in Excel – start using Freeze Panes today!

    Why bother learning new Excel functions when you can just rely on Flash Fill to magically read your mind?

    Flash Fill

    Using Excel, there is a powerful and convenient way to automatically fill in data. This feature can be referred to as ‘Smart Filling Method’ or Intelligent Filling Function’. However, Microsoft calls this feature ‘Flash Fill’ – an impressive tool that helps you save time and energy.

    To use Flash Fill, follow these five steps:

    1. Enter the desired format for the first cell.
    2. Select the cell and drag down till the end of the column.
    3. Excel will automatically suggest the remaining cells.
    4. Press CTRL + E on your keyboard to accept suggestions from Excel.
    5. Watch as Excel fills in all related cells with accuracy and speed!

    One unique aspect of Flash Fill is its ability to learn and provide efficient structure for datasets, regardless of their sizes. For instance, it can understand how you parse out names from initial letters in a text string without using complex formulas.

    Did you know? Flash Fill made its debut alongside other remarkable features like Power Map and Power Query when Microsoft launched Excel 2013. Since then, it has become one of the most popular ways people work with their data.

    Excel’s AutoSum: A lazy person’s dream come true or the beginning of our inevitable takeover by robot overlords?


    Starting with an essential Excel feature, the option to add up numbers automatically is called the Smart Formula. Utilizing this function, you can easily calculate sum totals without the hassle of adding manually. Select the cells, click on AutoSum or use Alt+= shortcut to apply in seconds.

    By default, this function calculates horizontally by adding all values present adjacent to it. However, if you want to include vertical data or non-contiguous cells, select them manually and then press Enter. Additionally, when you need an average or a count of cells containing numbers and ignore blank ones, use the dropdown next to it and select Statistical functions as per your need.

    Furthermore, for advanced calculations like dates or times, don’t forget that formulas can be customized according to your requirements!

    Fun Fact: According to the Office 2013 Ribbon Hero 2 game by Microsoft itself, learning shortcuts increases productivity up to two times faster than normal usage.

    AutoFill: Because no one has time to manually enter data in Excel when there’s Netflix to catch up on.


    For Excel enthusiasts, here are some helpful tips and tricks for enhancing your productivity while working with the spreadsheet. One of the handy features is SmartFill, which can be utilized to effectively populate data automatically in a specific pattern.

    Here’s a quick 5-step guide to utilizing SmartFill:

    1. Type data in two adjacent cells.
    2. Select the data and drag the handle down or across to copy.
    3. Release on any cell desired where you want your pattern to continue.
    4. Right-click and select ‘Fill Series’ from the menu displayed.
    5. Your desired pattern will now be filled automatically in all relevant cells!

    Additionally, when using Excel formulas, Excels AI will often provide suggestions on what formula should come after AutoComplete rather than manually typing out an entire formula.

    Pro Tip: When creating long lists of data, use a combination of Autocomplete and Drag and Drop functionalities for an effortless workflow.

    Why waste time creating charts manually when Excel can do it for you? Just click a button and voila, your masterpiece is ready to impress your boss.

    Chart Creation

    When it comes to presenting data effectively, charting plays a fundamental role in data visualization. To create engaging charts, one must learn about selecting appropriate chart types, including column charts, pie charts, and line charts. The key is to determine the message you wish to convey using the chart and choose the right type accordingly.

    To showcase “Chart Creation” data professionally, use <table>, <td>, <tr> tags to create a visual representation with columns highlighting key points such as selecting proper chart types and customizing them with colors and effects for improved clarity. Use real data samples where possible to maximize accuracy.

    Unique details not previously covered include considering audience and purpose while creating a chart, adjusting chart layouts, adding descriptive titles or labels for each axis of the graph and adjusting fonts for size consistency.

    Do not miss out on creating compelling charts that can drive change in sales figures or improve market position! Use these tips to make data clearly understandable through Data Visualization; do justice to your ROI by showcasing results creatively!

    Sorting your data in Excel is like organizing a chaotic party, but with less music and more spreadsheets.

    Sorting Data

    To categorize or arrange data systematically based on specific criteria is an essential function of Excel 2013. Efficiently ‘Classifying Data’ can help you get a better insight into the information you have in a more accurate and faster manner.

    Below, we have created a table that shows how to sort data in ascending or descending order.

    Column —————– ————-
    1. Selecting range of cells Highlight data you want to sort
    2. Sorting options Choose A-Z for ascending, Z-A for descending

    It’s essential to understand that sorting data does not change the original order of data entry but allows reordering based on particular criteria.

    Pro Tip: Always use the auto-filter function while sorting larger sets of data as this function helps to revisit your previous analysis quickly.

    Be a rebel without a copy-paste cause – say goodbye to duplicate entries with these Excel shortcuts.

    Removing Duplicates

    One of the essential features in Excel is identifying and eliminating repeated values, which can hinder data manipulation and analysis. Here’s a guide on how to efficiently remove duplicates from your Excel 2013 worksheet.

    1. Begin by selecting a column or range where you suspect duplicates to be present.
    2. From the ‘Data’ tab, choose the ‘Remove Duplicates’ option.
    3. Select columns where you expect duplicate values, as they will be searched only within those columns.
    4. You may preview the search results before removing them permanently through a separate dialogue box.
    5. ‘Cancel’ your selection if unintended columns appear or after changes are made.
    6. Finally, click on ‘Remove Duplicates’ to delete all occurrences simultaneously.

    It is equally important to note that this function might eliminate partially dissimilar entries containing comparable information. Therefore, it’s prudent to review all removed data initially for accuracy before actioning further processes.

    Pro Tip: Ensure prior sorting of data based on relevant criteria such as alphabetically per name, ID numbers or date ordered sets search parameters more accurately.

    Overall, Removing Duplicates is one crucial time-saving aspect worth mastering within Excel. Even if you don’t know what you’re doing in Excel 2013, with the Quick Analysis tool, you can at least pretend like you do.

    Quick Analysis Tool

    The Smart Analysis feature in Excel 2013 has many benefits:

    • With its quick analysis tool, Excel can recommend chart types that suit your data and allow you to preview them instantly.
    • You can easily filter data to show only certain values, which allows you to spot trends at a glance.
    • The Smart Analysis Tool also creates Pivot Tables with pre-built templates, giving you a head start on analyzing your data.
    • The contextual fields are well-organized and make it easy for users who are new to Excel to use this feature without getting confused.
    • It allows users to create customized tables quickly without having to put in much effort or spend too much time on formatting.
    • If the data changes in any way, the charts update automatically so users always have the most accurate information at their disposal.

    One unique detail about this feature is that it is available across different mobile devices. This allows for greater accessibility for people on-the-go and helps them keep track of their data even when they’re not sitting at their desk.

    Don’t miss out on the convenience of using this amazing feature. With its ability to streamline your work processes, the Quick Analysis Tool is a must-have for anyone dealing with large amounts of data in Excel 2013! When Excel starts calculating faster than your brain, try these tricks to keep up.

    Calculation Tricks

    Here are some Smart Calculation Techniques to Enhance your Excel 2013 Experience:

    1. Need to add up all the values in a column or row quickly? Use the SUM function or the AutoSum button. Just select empty cell where you want the result, then press Alt+= on your keyboard or click AutoSum under Home tab.
    2. To count unique values in range with one simple formula use COUNTIF function with criteria “=1”
    3. Another useful calculation trick is formula chaining which allows two or more formulas to be combined within one cell. Combining text and numbers with concatenation function (.e.g =”Chrome Badge ”&B4) will save time and effort.
    4. Finally, try using relative & absolute referencing to keep formulas consistent for future updates. For example, ‘$’ symbol can be added before a column heading and/or row number to lock it in place while leaving other cells of formula remain unaltered leading to precise calculations.

    Want to quickly empty your office printer? Just try printing an Excel spreadsheet with a million cells – it’ll run out of ink faster than you can say ‘CTRL + P’.

    Printing Tips

    For all of your document printing needs, we have some valuable tips that can make the process smoother and easier. These suggestions will assist you in producing high-quality documents with minimal effort.

    Here’s how you can easily accomplish this task:

    1. Utilize Page Breaks: Ensure that your worksheet is divided into pages so that the appropriate data fits on each printed page. This can be accomplished by clicking on the Page Layout tab and selecting where you want to insert a page break.
    2. Preview Before Printing: To avoid wasting paper, ink, or toner, preview your document before printing it to confirm that everything looks great. Click “File” and then “Print,” select “Print Preview” from the drop-down menu, and take a look.
    3. Select Appropriate Printer Settings: Before printing a large batch of papers, select your preferred printer settings such as color, double-sided or single-sided printout, etc. It saves time rather than changing each paper’s printing settings separately.
    4. Optimize formatting for printing: Adjusting formatting to make it more readable can encourage individuals to read and comprehend printed documents. For example; consider enlarging text slightly if there many lines on one page but never shrink text size below eleven points because it becomes challenging to discern what’s written at smaller font sizes.

    It’s also crucial to keep in mind that printouts from different printers may differ somewhat. Thus before distributing copies, take a test printout.

    Here are some additional pointers about printing that are useful when working with several records:

    • When creating new files, set up printed reports initially.
    • Printing gridlines could make reading data more manageable.
    • To guarantee that columns fit correctly, manually adjust column widths for specific sections.
    • Make sure the application margins are set correctly because if they’re not properly adjusted beforehand, prints’ edges could be cut off.
    • For various copies, avoid entering specific data because Excel isn’t designed to accommodate multiple types of data.

    By applying these techniques your printing task will become more efficient and straightforward, and the completed product of high quality.
    Who needs a six-pack when you can customize your Ribbon in Excel?

    Customizing the Ribbon

    The process of personalizing the toolbar in Excel 2013 to suit your taste and needs is known as Ribbon customization. It allows you to tailor the toolbar to your professional requirements, keeping only the most frequently used options visible.

    Here is a quick and straightforward five-step guide on how to customize the Ribbon:

    1. Right-click anywhere on the ribbon and select ‘Customize the Ribbon’.
    2. Under ‘Customize the Ribbon’ view, look at commands from the top-down perspective and menu customizations by using checkboxes.
    3. You can create new tabs or groups by selecting New Tab or New Group button.
    4. Rename any tab or group by right-clicking and then selecting Rename.
    5. Finally, click OK after finishing customizing.

    A handy detail seldom covered is resetting all changes made to Ribbon defaults in case of error; this modification can be found under “Customize the Ribbon” view option too.

    Ensure comfortable use while saving time with customized Ribbons! Customize your toolkit now for effortless navigation and enhanced productivity.

    Take charge of tailoring Excel’s interface with customization now! Don’t miss out on how it could optimize your workflow.

    Five Facts About 15 Top Tips and Shortcuts for Excel 2013:

    • ✅ Excel 2013 has over 400 functions and formulas to streamline data processing. (Source: Excel Easy)
    • ✅ One of the newest features in Excel 2013 is the Flash Fill tool which can automatically fill in data based on patterns you establish. (Source: PCMag)
    • ✅ Excel 2013 can be integrated with Power BI, Microsoft’s business analytics service, to create powerful data visualizations. (Source: TechRepublic)
    • ✅ By using PivotTables and PivotCharts in Excel 2013, you can transform your data into meaningful insights for decision-making. (Source: Microsoft)
    • ✅ Excel 2013 offers a range of keyboard shortcuts and tips to save time and improve efficiency, such as using Ctrl+Shift+L to toggle filter mode on and off. (Source: Business Insider)

    FAQs about 15 Top Tips And Shortcuts For Excel 2013

    What are the 15 top tips and shortcuts for Excel 2013?

    The 15 top tips and shortcuts are:

    1. Use the “Ctrl + ;” shortcut to enter the current date
    2. Use “Ctrl + Shift + $” shortcut to format numbers in currency format
    3. Use “Ctrl + Shift + %” shortcut to format numbers in percentage format
    4. Use “Ctrl + T” shortcut to convert data to table format
    5. Use “Ctrl + Shift + L” shortcut to add filter to table
    6. Use “Ctrl + Shift + :” shortcut to enter current time
    7. Use “Ctrl + Spacebar” to select entire column
    8. Use “Shift + Spacebar” to select entire row
    9. Use “F4” to repeat the last action
    10. Use “Ctrl + Page Up” to switch between worksheet tabs in Excel
    11. Use “Ctrl + Page Down” to switch between worksheet tabs in Excel
    12. Use “Ctrl + Enter” to enter data in multiple cells at once
    13. Use “Ctrl + [ ” to navigate to the precedent cell
    14. Use “Ctrl + ]” to navigate to the dependent cell
    15. Use “Ctrl + Shift + :” to insert current time