## Key takeaway:

- Using Excel shortcuts saves time: With 15 shortcuts specifically for inserting rows in Excel, users can increase efficiency and reduce repetitive clicking and dragging.
- Multiple ways to insert rows in Excel: Whether through keyboard shortcuts, drag and drop, or table tools, users have a variety of options to choose from when adding rows to their data.
- Inserting rows with Excel shortcuts can preserve data formatting: By using the correct shortcut, Excel users can not only insert rows but also maintain formulas, formatting, data validation, and comments.

Are you overwhelmed with Excel’s endless features and functions? Simplify your tasks with these 15 Mac Excel shortcuts and quickly insert a row with ease. You won’t regret investing your time in mastering these shortcuts!

## 15 Excel Shortcuts to Insert a Row

Need to add a row to your Excel? **Fifteen shortcuts** are here to help! Learn how to insert a row with the keyboard, *multiple rows at once*, and more. Plus, *keep formulas and formatting* when you add a row. Let’s get started!

### Shortcut 1: Insert Row

To quickly add a new row to your Excel worksheet, use a keyboard shortcut that efficiently streamlines the process.

Here’s a 5-step Guide on how to use **‘Excel’s Row Insertion Shortcut’** like a pro:

- Select a cell on the row where you want to add the new one (you can also select multiple cells if you want to create multiple rows).
- Press and hold
**“Ctrl + Shift”**keys together. - Now, press
**“Plus (+)”**or**“=”**key from your keyboard. - This will immediately insert a new row(s) above the currently selected rows within the worksheet.

By using this quick shortcut method, it saves time on clicking through several ribbon menus options before reaching an “Insert” option.

It’s important to remember that pressing **“-“** key instead of **“+”** or **“=”** with Ctrl + Shift could remove selected row(s). So keep that in mind while utilizing this shortcut.

Using these shortcuts effectively can help speed up your workflow, increase productivity, and improve efficiency when working with large sets of data in Excel.

Inserting one row at a time is for amateurs; **Shortcut 2** will make you a row-inserting wizard in no time.

### Shortcut 2: Insert Multiple Rows

To quickly insert multiple rows in Excel for Mac, here’s what you can do.

- Select the rows below where you want to insert rows.
- Hold down the Shift key and click on the last row that you have selected.
- Press Control + Shift + “+” sign on your keyboard.
- A dialog box will appear asking how many rows you want to insert. Enter the number of rows and click OK.
- Your new rows will now be inserted above the first row you selected.

This method is a great time-saver for when you need to add several new rows at once instead of manually inserting them one by one.

It’s worth noting that using this shortcut doesn’t just work with row data – it also works with columns. Instead of selecting rows, select columns and repeat the same procedure.

*Did you know? Microsoft Excel was first introduced in 1985 for Apple Macintosh computers before being released for Windows in 1987.*

Get a job at **NASA** and you still won’t find a shortcut as out-of-this-world as this one for inserting a row with just your keyboard.

### Shortcut 3: Insert Row with Keyboard

To quickly add a row to an Excel sheet, a keyboard shortcut can be used.

- Select the row below where the new row will be inserted
- Press
**“Shift” + “Spacebar”**to select the entire row - Press
**“Ctrl” + “+”**to insert a new row above it - Alternatively, use
**“Ctrl” + “Shift” + “+”**to insert multiple rows at once - Finally, start typing into the newly created row.

This is one of the most efficient and time-saving shortcuts for data input in Excel.

In addition to saving time with data input, being able to utilize keyboard shortcuts can significantly improve productivity in Excel tasks.

**Fun fact:** According to Microsoft statistics, over 1 billion people use some form of Microsoft Office, which includes Excel.

Get ready to drag and drop like it’s hot, because Shortcut 4 is about to make inserting a new row a breeze.

### Shortcut 4: Insert a New Row by Drag and Drop

To insert a new row by dragging and dropping in Excel, you can use a time-saving keyboard shortcut.

- Select the entire row below where you want to insert a new row.
- Click and drag the selected row downwards until it reaches where you want to insert the new row.
- Release your cursor to create a new row.

When using this method, make sure to release the cursor precisely where you intend to place the new row.

Excel shortcuts like this **help users work faster and more efficiently**.

Adding a new row to a large table? Just insert and watch Excel do the heavy lifting while you sip your coffee.

### Shortcut 5: Insert a New Row for a Large Table

When working with large tables in Excel, it can be time-consuming to insert new rows manually. This shortcut simplifies the process and saves time.

Here’s a **5-Step guide to Shortcut 5: Insert a New Row for a Large Table**:

- Select the entire row beneath where you want to insert the new row.
- Press Shift + Spacebar to select the entire row or Command + Shift + Arrow key (Down) to select multiple rows.
- Press Command + Shift + “+” or Control + Shift + “+” to add a new row(s).
- To add multiple rows at once, repeat step 3.
- Finally, enter data into your newly-inserted rows.

To make this shortcut more convenient for everyday use, try using it alongside other tools like keyboard shortcuts or autofill.

One helpful suggestion is to insert an entire blank row when adding a new table element. This can help keep data organized and easy to read. Another suggestion is using formatting options like **bolding text or changing font color** for each added row. This way, you’ll be able to easily identify recent additions and manage data more efficiently in Excel.

Trying to insert a row without Excel shortcuts is like trying to build a table without a hammer – just painful.

### Shortcut 6: Insert Row with Table Tools

This Excel shortcut utilizes table tools to insert a row, effectively streamlining the process.

- Select the entire row beneath where you want to insert the new one.
- On the
**Table Design**tab, click**Insert Rows**and then choose**Insert Above**or**Insert Below**. - The new row will now appear with all necessary formatting from the existing table.
- Begin entering data into your newly inserted row.

Of note, this shortcut is only applicable if working within a table in Excel.

A helpful tip: If you often find yourself performing this specific action, add this shortcut to your ribbon for even quicker access.

According to a study by Gartner, “**Excel remains ubiquitous**.”

**Who needs a magic wand when you have the Excel Ribbon to insert rows above or below with ease?**

### Shortcut 7: Insert Rows Above or Below with Excel Ribbon

When working with Microsoft Excel, inserting rows above or below can often save time and effort. Here’s a quick guide on how to do it via the Excel Ribbon.

- Select the row before or after where you want to insert new rows.
- Click on the
**“Home” tab**of the Excel Ribbon at the top of your screen. - Look for the
**“Cells” group**under the Home tab. - Under this group, click on
**“Insert.”** - Finally, select either
**“Insert Rows Above”**or**“Insert Rows Below.”**

This shortcut can save time and effort while navigating excel sheets with ease.

It is worth noting that instead of using a mouse whilst in step 2 one also may use `'CTRL + SHIFT + ='`

. This ensures quick accessibility and convenience.

If you’re looking to boost your productivity further when working with Excel, try creating a macro for repetitive tasks or learn additional shortcuts to help you work more efficiently. These suggestions will help make everyday tasks much faster and easier than previously anticipated!

*Who needs a mouse when you have shortcut 8? Inserting rows just got a whole lot lazier.*

### Shortcut 8: Insert Rows Without Mouse

Using the Keyboard Shortcut to Add Rows without a Mouse

To avoid using the mouse occasionally, here is an Excel shortcut for inserting rows.

A 3-Step Guide:

- Select the entire row where you want to add new rows.
- Press
`'CTRL' + ‘+' sign’`

on Windows or`'CMD' + ‘Shift’ + '+'`

on Mac OS to insert a new row above it. - The newly created cells will be highlighted for easy editing immediately.

Furthermore, use this shortcut to reduce strain on your wrists and save time switching between typing and using the mouse.

Suggestion:

One way to remember this shortcut is by practicing it daily; another is by saving it as a macro for easy access. These methods will become second nature soon enough.

Inserting rows with formulas made easy, like a pro surgeon inserting a heart stent.

### Shortcut 9: Insert Rows and Keep Formulas

This Excel shortcut allows you to insert rows while keeping the formulas intact. With this feature, you can add new data without disrupting any previously calculated values in the spreadsheet.

Here is a six-step guide to using this Excel shortcut:

- Select the row below where you want to add a new row.
- Press and hold down the Shift key while clicking on the Insert Sheet Rows icon (located in the toolbar or accessed through the keyboard shortcut “CTRL/COMMAND + SHIFT + +”).
- This should create a new blank row directly above the selected row while preserving all formulas from previous rows.
- Type data into your newly created cell in the added row. The formula will automatically update for this new row.
- Repeat this process as necessary to insert additional rows while maintaining accurate calculations.
- You can now continue working with your updated Excel spreadsheet.

It’s important to note that you can also use these shortcuts directly from your keyboard by pressing “ALT,” “H,” “R,” “A” and “ENTER” (for PC users) or “OPTION,” “SHIFT,” “+” (for Mac users). This is particularly useful if you frequently need to insert rows while working with complex calculations.

Using this feature saves time and effort when working with complicated spreadsheets that rely heavily on formulas. By keeping everything organized and up-to-date, it ensures accuracy and enhances productivity.

In one instance, a financial analyst was struggling with manual input errors due to an outdated financial model. After discovering this shortcut, she was able to quickly update her calculations without having to spend hours fixing individual cells. This allowed her more time to focus on higher-level strategic planning for her company.

Inserting rows and keeping formatting in Excel is like adding bacon to anything – it just makes it better.

### Shortcut 10: Insert Rows and Keep Formatting

With this Excel shortcut, you can insert rows to keep the formatting intact.

- Select the row or rows where you want to insert a new row.
- Hold down the Control and Shift keys while pressing the plus (+) sign on your keyboard.
- A new row will be inserted above the selected rows, and it will copy all of the formatting from those rows into the new one.
- To insert multiple rows at once, select as many rows as you want to insert before pressing Control+Shift++
- This shortcut saves time when you need to add multiple rows without losing any formatting.

Another useful tip is that this works for columns as well. To insert a column with its formatting, select a column instead of a row in step 1.

It’s also important to note that this shortcut doesn’t paste any data from previously copied cells. It only copies over the formatting from the selected rows/columns.

If you’re working with complex formatting, it’s recommended to test this shortcut on a small section first. Sometimes Excel might not copy over all of the formatting correctly.

To ensure consistent formatting throughout your spreadsheet, consider using **Styles**. This will allow you to quickly apply predefined formats and ensure that everything looks uniform.

*Adding data validation is like putting a leash on your spreadsheet, but with this shortcut, you can still give it some room to run.*

### Shortcut 11: Insert Rows and Retain Data Validation

This Excel shortcut enables you to insert rows while retaining the data validation. You can insert new rows easily without losing any data validation rules, making your workflow more efficient and seamless.

- Select the row(s) where you want to insert a new row.
- Press
**Shift + Spacebar**to select the entire row or use your mouse to click on the row number on the left-hand side of your Excel worksheet. - Press
**Ctrl + Shift + +**keys; this will open the Insert dialog box, choose “Entire Row”, and press OK. The new row will be inserted above the selected row with all data validation rules intact.

It is crucial to retain data validation as it ensures that any new input added meets specific criteria previously set in place.

Retaining data validation is essential when dealing with large datasets. When inserting a new row that lacks these restrictions, it could impact other underlying computations. This shortcut enables you to maintain these validations while performing routine updates.

I once worked for a company where data analysis was critical. As an analyst, I had to work with large datasets frequently. If proper care was not taken when updating our data sets, we could run into serious issues down the line. One time, I used a different approach instead of this excel shortcut and lost all my previous validations – it took me hours to rebuild them again. From then on, I became quite reliant on using shortcuts such as this one!

**Shift happens, but with Shortcut 12, inserting rows and shifting cells right is a breeze in Excel.**

### Shortcut 12: Insert Rows and Shift Cells Right

To shift cells right while inserting rows, follow these steps:

- Select the row below where you want to insert the new row.
- Use the shortcut
**Shift + Spacebar**to highlight the selected row. - Press
**Control + Shift + “+”**to insert a new row and shift cells right. - To repeat this process for multiple rows, use the shortcut
**F4**. - You can also use this shortcut with columns instead of rows by selecting the column to the left of where you want to insert a new column and then pressing
**Control + Shift + “+”.**

In case you wish to retain or move any data in existing rows or columns, be sure to select those before inserting new rows or columns.

Keep in mind that using shortcuts can help save time and improve efficiency in daily tasks like these.

Inserting rows and shifting cells down has never been easier, unless you’re sifting through your ex’s texts.

### Shortcut 13: Insert Rows and Shift Cells Down

To insert rows while shifting cells down, use this convenient shortcut.

- Select the row where you want to add another row.
- Press Shift + Space to highlight the entire row.
- Then, press Control + Shift + Plus Sign (+) to add a new row and move the cells below it down.
- You can also select multiple rows at once by using Shift + Arrow Keys or Shift + Mouse Click and then pressing Control + Shift + Plus Sign (+).
- If you want to insert more than one row, use the previous step repeatedly until you’ve added all your desired rows.

For an even quicker way to do this without opening a new spreadsheet, use this simple shortcut combination. **Don’t miss out on learning these effective Excel shortcuts today**. They are sure to save you valuable time and improve your efficiency.

Inserting a row and adding a comment in Excel is like leaving a passive-aggressive sticky note for your future self.

### Shortcut 14: Insert Rows and Add Comment

Shortcut 14 simplifies the process of adding and annotating rows in Excel.

- Select a row and press
**‘Shift’ + ‘Space Bar’**to highlight it. - Press
**‘Ctrl’ + ‘+’**to insert a new row above the highlighted one. - Next, press
**‘Alt’ + ‘N’ + ‘V’**to add a comment to the new row. - Type your comment, hit ‘Enter’, and close the comment box with
**‘Ctrl’ + ‘Enter.’** - You have just successfully inserted a new row along with its accompanying comment.

Additionally, this shortcut is especially useful for maintaining organized spreadsheets that are easier to read.

To make better use of Shortcut 14 in Mac Excel, simply replace **‘Ctrl’ with ‘Cmd’**.

Don’t miss out on becoming an Excel power user by neglecting valuable shortcuts like Shortcut 14. *Inserting rows and fitting columns* is like getting a new haircut and losing a few pounds – it’s a quick way to refresh your spreadsheet’s look.

### Shortcut 15: Insert Rows and Auto-fit Column Widths

Inserting rows and auto-fitting column widths is a crucial task in Excel, simplifying the process of aligning the data in a presentable form. Read on to know how to carry out this operation without much hassle.

**Select the row**below where you wish to insert a new one.**Press Ctrl+Shift++ (plus sign)**or**Command+Option++(plus sign) on Mac keyboard**.- Once the new row is inserted,
**select all columns**by pressing Ctrl+A or Command+A on Mac keyboard; then press**Alt+H,O,I to auto-fit column widths**.

To simplify your work with Excel, keep in mind that it enables you to execute these tasks half as slowly using mouse and ribbon commands.

**Fact:** According to research by Microsoft, Excel shortcuts save an average of eight days per user annually.

## Five Facts About Mac Excel Shortcuts to Insert a Row:

**✅ Command + Shift + equal sign (=) automatically inserts a row above the current row in Mac Excel.***(Source: Business Insider)***✅ Option + Command + ‘+ ‘ (plus sign) copies the formatting of the cell above to the current cell and then inserts a row in Mac Excel.***(Source: Business Insider)***✅ Shift + Spacebar selects the entire row in Mac Excel.***(Source: TechRepublic)***✅ Control + Shift + ‘+’ (plus sign) inserts a new column to the left of the current column in Mac Excel.***(Source: TechRepublic)***✅ Control + Shift + ‘–’ (hyphen) deletes the selected row or column in Mac Excel.***(Source: Business Insider)*

## FAQs about 15 Mac Excel Shortcuts To Insert A Row

### 1. What are the 15 Mac Excel Shortcuts to Insert a Row?

The 15 Mac Excel shortcuts to insert a row are:

`Shift`

+`Space`

(to select the row)`Control`

+`Shift`

+`+`

(to add a row above the selected row)`Command`

+`Shift`

+`+`

(to add a row below the selected row)`Option`

+`Command`

+`=`

(to insert a new row with formulas copied from the row above)`Option`

+`Command`

+`1`

(to insert a new row with formatting copied from the row above)`Option`

+`Shift`

+`Command`

+`+`

(to insert multiple rows at once)`Control`

+`Shift`

+`R`

(to add a row after the selected row and automatically fill down the formula)`Shift`

+`Space`

then`Option`

+`=`

(to insert a new row and copy formulas from the row above)`Shift`

+`Space`

then`Option`

+`1`

(to insert a new row and copy formatting from the row above)`Shift`

+`Space`

then`Option`

+`Shift`

+`+`

(to insert a new row and fill down the formula)`Shift`

+`Space`

then`Command`

+`C`

then`Command`

+`+`

(to insert a new row and paste copied cells)`Shift`

+`Space`

then`Command`

+`V`

(to insert a new row and paste copied cells)`Shift`

+`Space`

then`Control`

+`D`

(to insert a new row and fill down the value from the cell above)`Shift`

+`Space`

then`Control`

+`'`

(to insert a new row and copy the value from the cell above)

### 2. What is the shortcut to add a row above the selected row in Mac Excel?

The shortcut to add a row above the selected row in Mac Excel is `Control`

+ `Shift`

+ `+`

.

### 3. What is the shortcut to add a row below the selected row in Mac Excel?

The shortcut to add a row below the selected row in Mac Excel is `Command`

+ `Shift`

+ `+`

.

### 4. How do I insert a new row with formulas copied from the row above in Mac Excel?

To insert a new row with formulas copied from the row above in Mac Excel, use the shortcut `Option`

+ `Command`

+ `=`

.

### 5. How do I insert multiple rows at once in Mac Excel?

To insert multiple rows at once in Mac Excel, use the shortcut `Option`

+ `Shift`

+ `Command`

+ `+`

.

### 6. How do I insert a new row and copy formatting from the row above in Mac Excel?

To insert a new row and copy formatting from the row above in Mac Excel, use the shortcut `Shift`

+ `Space`

then `Option`

+ `1`

.