Tired of manually hiding and unhiding rows and columns in Excel? You’re in luck! Here are 15 Excel shortcuts to quickly hide rows and columns. Make your spreadsheet management easier and simplify tedious tasks.
15 Excel shortcuts for hiding rows and columns
Do you want to learn 15 Excel shortcuts to hide rows and columns? Here you can find answers to your Excel worksheet questions. These shortcuts can save you time and effort. We have sub-sections for:
- hiding only some columns/rows
- hiding multiple rows/columns
- unhiding hidden rows/columns
- hiding all cols left/right
- hiding all cols except selected ones
- Plus, discover how to hide all rows above/below except selected ones.
Ribbon-based and VBA programming-based shortcuts are also here. Lastly, you can learn how to hide columns based on values/formulas.
Shortcut 1: hide selected columns
When working with Excel, hiding selected columns saves time and space. Here’s how to do it efficiently:
- Select the column(s) you want to hide.
- Press Ctrl + 0 (zero).
- The selected columns will disappear.
- If needed, unhide them by selecting the columns on either side of the hidden ones, then press Ctrl + Shift + 0 (zero).
- You can also right-click and choose “Hide” or “Unhide” from the context menu.
- Remember that hidden columns calculations will still impact formulas in visible cells.
Additionally, hiding columns protects sensitive data from unauthorized eyes without having to delete the information entirely. Keep track of hidden columns in large datasets for accessibility.
A colleague once forgot to unhide rows before sending a file to her boss. This caused confusion during the presentation when critical data was missing. So always double-check before sharing your work!
Hiding rows has never been easier, unless you’re trying to hide from your responsibilities.
Shortcut 2: hide selected rows
To hide specific rows in Excel, use this shortcut:
- Select the rows you want to hide.
- Click on the ‘Home’ tab on the toolbar.
- In the ‘Cells’ group, click ‘Format’ and then select ‘Hide & Unhide.’
- Choose the ‘Hide Rows’ option from the dropdown menu.
- The selected rows will now be hidden from view.
This shortcut offers a quick way to tidy up your spreadsheet by hiding selected rows that are not required for immediate viewing. A noteworthy characteristic of this shortcut is that it simplifies cleaning up your spreadsheet without using long commands or confusing steps.
Pro Tip: You can unhide previously hidden rows by clicking on any of the visible row numbers around the hidden row(s), selecting several adjacent rows, right-clicking them, and thereafter selecting “Unhide.”
Efficiently hiding rows and columns has never been easier, thanks to this shortcut that lets you disappear them all at once.
Shortcut 3: hide multiple rows/columns simultaneously
To quickly hide several rows or columns in Excel, there is a shortcut method available. By using this option, you can instantly hide multiple rows and columns at once without even selecting them individually.
Here are the six steps to follow for hiding multiple rows/columns simultaneously:
- First of all, click on any cell within your table.
- Next, press the Shift key along with either the Alt or Ctrl key on your keyboard.
- Now use your arrow keys to select the range of rows or columns that you want to hide. (The selected cells will be highlighted in a different color.)
- Once you have selected the necessary cells or range, press Ctrl + 9 to hide the chosen rows or columns.
- In order to unhide previously hidden rows/columns using this shortcut, select a cell adjacent to where you want to unhide and press Ctrl + Shift + 9.
- To toggle between visible and invisible selection easily, use Ctrl + Shift + 0 shortcut keys.
One crucial point to keep in mind when working with these shortcuts is that if you hide a row containing important data accidentally, it may lead to unnecessary complications later on. Hence it’s always recommended to verify the correct range before applying any changes through shortcuts.
Try out these shortcuts for a quicker and more efficient way of working with large datasets while still ensuring accuracy. If hiding rows and columns was a game of hide and seek, Shortcut 4 is like the seeker finally finding their hiding spot.
Shortcut 4: unhide hidden rows/columns
Uncovering Hidden Rows and Columns in Excel
To unhide hidden rows and columns in Excel, follow these quick and easy steps:
- Select the rows or columns that you want to unhide by clicking on the row or column headers.
- Right-click on one of the selected headers, and then click on “Unhide” from the drop-down menu. This will reveal your hidden rows or columns.
- If you have hidden both rows and columns, you will need to repeat this process for both sets of headers.
Hidden data can often cause frustration when working with spreadsheets. However, revealing those cells is simple with this effective shortcut.
Pro Tip: To quickly select all hidden cells at once, press “Ctrl+A” to select all visible cells first, then press “Ctrl+Shift+9” for rows or “Ctrl+Shift+0” for columns.
Hide your office crush’s salary column with just one click of Shortcut 5- who needs HR anyway?
Shortcut 5: hide all columns to the right
To easily hide all columns to the right in Microsoft Excel, here’s what you need to do:
- Open your Excel worksheet and select the column from where you want to hide all columns to the right.
- Press and hold ‘Ctrl’ + ‘Shift’ + ‘0’. This will help you quickly hide all columns that are located to the right of the selected column.
Alternatively, you can use another method:
- Select any cell within the column that is located just before those columns that you want to hide.
- Now press and hold down ‘Ctrl’ + ‘Shift’ + ‘Right Arrow’.
- While holding down these keys, press ‘0’ at the same time.
This easy-to-use shortcut saves time as it eliminates manual selection of each column. The technique also helps you avoid making mistakes when hiding specific columns.
One thing to note is that sorting or filtering your data might change the actions of this shortcut when it comes to hiding all rows either above or below your selection. So make sure your data is not sorted or filtered for this technique to function optimally.
Interestingly, Microsoft removed this feature in one of its versions in 2016 but then reintroduced it later on due to an overwhelming demand for its functionality. It proves that simple shortcuts like these can significantly affect user productivity and satisfaction.
Shortcut 6: hide all columns to the left.
Shortcut 6: hide all columns to the left
To hide all the columns on the left in Excel, follow these six steps:
- Select the first column you want to keep visible.
- Press and hold Ctrl + Shift + 0. All columns to the left of the selected column will disappear.
- To make hidden columns visible again, select any visible column to its right.
- Press and hold Ctrl + Shift + 9.
- All hidden columns will reappear one by one starting with the closest ones to your selection and going leftward.
- Release both keyboard shortcuts once all required columns are unhidden.
This shortcut is a great way to focus on specific data sets in large spreadsheets or when dealing with confidential information. It’s also a quick way to declutter your screen without actually deleting any data.
Did you know? According to Microsoft, approximately 1.2 billion people use Excel worldwide.
Why hide all columns when you can just play a game of Excel whack-a-mole with Shortcut 7?
Shortcut 7: hide all columns except selected ones
To quickly hide all columns except for selected ones in Excel, try this powerful shortcut.
Here’s a quick 4-step guide to use the shortcut:
- Select the columns you wish to keep visible.
- Right-click on the column header of any of the highlighted columns.
- From the context menu, click on ‘Hide’.
- All columns except for the selected ones will now be hidden.
It’s worth noting that this is an efficient way of hiding data that you do not need at present.
To ensure you don’t miss out on using some powerful shortcuts during your day-to-day Excel tasks, use this shortcut and see how it saves time and effort.
Try these shortcuts now!
Want to hide your mistakes? Just use Shortcut 8 and pretend they never existed.
Shortcut 8: hide all rows above
To hide all the rows above a specific row in Excel, follow these steps:
- Select the row which will be the first visible row after hiding other rows.
- Press and hold down ‘Shift’ + ‘Ctrl’ + ‘9.’
- This shortcut hides all the rows above the selected row.
- To unhide these hidden rows, select the row below the last hidden row.
- Press and hold down ‘Shift’ + ‘Ctrl’+ ‘0.’
- Excel will unhide all the hidden rows above your selected row.
Using this keyboard shortcut is a quick way to clean up your worksheet when you don’t need certain information displayed. This is also beneficial when presenting data and only certain information should be visible.
It’s important to remember that you must select one cell from within the first visible row that you wish to keep visible after hiding other rows. The shortcut only hides all rows above this selected cell.
If you need to hide multiple consecutive rows, select them by clicking and dragging over their number labels on the left-hand side of your sheet before using this keyboard shortcut.
By hiding unnecessary data with this quick keyboard shortcut, you can make your worksheets clean and easy to read. It’s always good practice to clean up extra information when sharing data with others or presenting important data yourself for higher automation efficiency purposes.
Say goodbye to rows like you say goodbye to toxic people – with just one click.
Shortcut 9: hide all rows below
To hide all rows beneath a certain point, utilize a specific shortcut in Excel. The following guide will show you how to do it:
- Select the cell beneath the last row you want to hide.
- Press “Shift” + “Ctrl” + “Down arrow” on your keyboard to select all cells below.
- Press “Ctrl” + “9” to conceal just the selected rows.
- All hidden rows can be displayed by selecting the rows above and below them and pressing “Ctrl” + “Shift” + “(“.
- To unhide all, use the same process but press “Ctrl” + “0” instead of “9”.
Remember that this shortcut hides everything beneath a specific cell, so take care before implementing it to ensure that you are avoiding unintentional consequences or mishaps.
Excel allows for both precision and simplicity in spreadsheet management capabilities, making it an essential tool not just for those inside accounting or finance industries, but also anyone who creates reports or logs data daily.
Hide and seek may be a children’s game, but in Excel, it’s a shortcut for productivity.
Shortcut 10: hide all rows except selected ones
To display only the selected rows and hide all others, use this Excel Shortcut. It is an effortless way to organize data quickly and efficiently.
Here is a step-by-step guide on how to apply this shortcut:
- Select the rows you want to keep visible.
- Hold down Ctrl + Shift + 9 for hiding the rows.
- Right-click one of the selected row numbers and select “Hide” from the drop-down menu.
- To unhide, right-click on any row number, select “Unhide,” then select an option for the hidden row.
- Alternatively, press Ctrl+Shift+( (left parenthesis) or Ctrl+9 to unhide hidden rows quickly.
- It’s that simple!
By following these easy steps, you can hide multiple rows at once while leaving your selected rows visible.
Did you know that using Excel shortcuts could save up to 30% of productivity time? According to a study done by Microsoft Corp, excel shortcuts – use can significantly improve productivity levels.
Don’t let the ribbon deceive you, hiding rows and columns is still just as easy as hiding your ex’s number from your phone.
Shortcut 11: hide rows/columns using the ribbon
To hide rows or columns quickly and effortlessly, we can utilize a particular shortcut that our Excel provides. By using the ribbon in Excel, we can efficiently execute this action without hassle.
Here is a 4-step guide on how to effortlessly use the shortcut:
- First up, click on the rows/columns you want to hide.
- Afterward, navigate to the ‘Home’ tab.
- Moving on, from here, head to the ‘Cells’ group.
- Finally, click on ‘Format’, followed by ‘Hide & Unhide,’ and finally select either hide rows or hide columns.
Remember not to confuse this with similar left-over options like Freeze Panes or Split Cells.
For more accuracy and convenience, it’s worth mentioning that you can also use keyboard shortcuts instead of going through the Method mentioned above.
There’s no reason for you to lose out on time-consuming tasks when carrying out something as simple as hiding rows/columns in excel. With these steps provided above and regular practice, you’ll be executing this process in seconds effortlessly!
Don’t waste time hiding rows/columns in multiple worksheets manually, use this shortcut and watch your productivity soar!
Shortcut 12: hide rows/columns in multiple worksheets
If you need to hide rows and columns in multiple worksheets, you can use Shortcut 12. This will save you time instead of hiding them separately in each worksheet.
Here’s a 5-Step Guide on how to use Shortcut 12:
- Select the sheets where you want to hide rows or columns.
- Hold down the Shift key while selecting any cell located within the rows or columns you want to hide.
- Press Ctrl + 0 (zero) for columns and Ctrl + 9 for rows.
- All selected worksheets’ rows or columns will now be hidden.
- If you want to unhide them, just press Ctrl + Shift + 0 for columns and Ctrl + Shift + 9 for rows.
It’s important to note that any formatting done on these hidden rows and columns will not be deleted.
In addition to this shortcut, did you know that you can also hide multiple non-contiguous columns or rows by holding down the “Ctrl” key while selecting them one at a time?
Don’t waste your time hiding rows and columns separately in each worksheet. Use Shortcut 12 instead.
Try using this shortcut on your Excel spreadsheets today!
Say goodbye to those pesky columns full of boring data with this handy shortcut – who knew Excel could make your life so much easier?
Shortcut 13: hide columns based on values
To hide columns based on specific values, this Excel shortcut provides a quick and efficient way of organizing your data. Here’s a step-by-step guide on how to use it:
- Select the column you want to filter
- Go to the “Data” tab in the top navigation bar
- Click on “Filter”
- Click on the dropdown arrow next to the column header
- Uncheck any value that you do not want to show
By following these simple steps, you can easily filter out specific data that may be cluttering your spreadsheet.
It’s important to note that this feature is especially useful when working with large data sets or when managing and analyzing complex data sets, as it allows you to focus on only what is relevant.
In addition, it’s worth mentioning that taking advantage of all available Excel shortcuts can greatly improve productivity and efficiency when working with large amounts of data.
Did you know that Excel was created by Microsoft co-founder Bill Gates back in 1985? Since then, it has become one of the most widely used spreadsheet programs around the world.
Hide columns based on formulas? More like hide your confusion when you realize you could’ve been using this shortcut all along.
Shortcut 14: hide columns based on formulas
If you’re working with a large dataset in Excel, hiding columns is an effective way to organize and focus on specific data.
One useful function available is “Shortcut 14: conceal columns according to formulas,” which can help you hide columns based on the values of different equations or formulas.
Here’s a step-by-step guide to using this Shortcut:
- Select the column(s) containing your data.
- Right-click on the selected column(s) and click “Format Cells.”
- In the Format Cells dialog box, go to the “Number” tab and select “Custom” from the list on the left.
- In the “Type” field, enter “=0;;;” (without quotes). This formula will hide all columns that contain a zero value.
- Click “OK” to apply this format, and any columns that meet this criteria will now be hidden automatically.
It’s worth nothing that when data in hidden columns changes, the calculation of any visible cells will still take it into account.
However, values or references dependent upon hidden cells will not be recalculated until those cells are unhidden again.
To prevent sensitive information from being shared accidentally or viewed by others who don’t need access to it, hiding columns with formulas can be helpful. Remember that it’s crucial to keep backup copies of your workbook if you use this method frequently and ensure that there are no potential errors within your formulas before hiding them.
Overall, using Shortcut 14: conceal columns according to formulas is an efficient way of organizing and decluttering complex tables in Excel. It can save time and effort when working with data frequently while ensuring its protection against unnecessary exposure or manipulation. Ready to take your Excel game to the code level? Shortcut 15 has got you covered with some
VBA magic for hiding those pesky rows and columns.
Shortcut 15: hide rows/columns using VBA programming
To hide rows and columns in Excel quickly, use a VBA programming shortcut. This is an efficient method for users who frequently need to hide specific rows and columns in their spreadsheets.
Here’s a 5-step guide to using Shortcut 15:
- Open your spreadsheet in Microsoft Excel.
- Press ALT + F11 or go to the Developer tab and click on “Visual Basic.”
- Go to the Insert button and select “Module.”
- Type the code:
Rows("4:7").EntireRow.Hidden = Truefor hiding Rows or
Columns("C:F").EntireColumn.Hidden = Truefor hiding Columns.
- Close the window, save your workbook and now you can use this shortcut whenever you want.
It’s essential to understand that VBA (Visual Basic for Applications) is an advanced feature that requires knowledge of coding. Additionally, when using this shortcut, it’s important to specify which rows or columns you want to hide.
Moreover, it’s advisable always to make a backup of your original file before making any changes. This will ensure that you don’t lose any data in case of errors.
If you regularly use VBA programming features, it could be helpful to add a button on the Quick Access Toolbar. To do this, select “More Commands” from the drop-down arrow next to Quick Access Toolbar, then select “Macros” from “Choose commands from” list and click on Add >>.
In summary, Shortcut 15: Hide rows/columns using VBA programming allows efficient hiding/unhiding of specific rows or columns by running code on Microsoft Excel spreadsheets. Remember, this is an advanced technique requiring careful attention while entering codes or specifying inputs.
FAQs about 15 Excel Shortcuts For Hide Rows And Columns
What are the 15 Excel shortcuts for hiding rows and columns?
The 15 Excel shortcuts for hiding rows and columns are:
- Hide Column: Ctrl + 0
- Hide Row: Ctrl + 9
- Hide Selected Rows: Ctrl + Shift + 9
- Hide Selected Columns: Ctrl + Shift + 0
- Unhide Column: Ctrl + Shift + (Unhide) Column Letter
- Unhide Row: Ctrl + Shift + (Unhide) Row Number
- Toggle Hide/Unhide: Ctrl + Shift + 9 or 0 (toggle hidden rows or columns)
- Hide Row or Column but keep selected: Ctrl + Alt + 0 or 9
- Hide Multiple Rows: Select desired rows > Ctrl + 9
- Hide Multiple Columns: Select desired columns > Ctrl + 0
- Hide All Other Rows: Select desired row > Alt + (Hide) Column Letter
- Hide All Other Columns: Select desired column > Alt + (Hide) Row Number
- Hide Grouped Rows: Select group > Alt + Shift + Right Arrow
- Hide Grouped Columns: Select group > Alt + Shift + Down Arrow
- Toggle Grouped Rows or Columns: Select group > Alt + Shift + Left Arrow or Up Arrow